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Executive Assistant

2 months ago

Burbank, United States Solomon Page Full time

Our client, a well-known entertainment company in Burbank, is looking for an Executive Assistant to join their Corporate Communications team for an 11 month contract Please note, this role will work a hybrid schedule, Monday through Thursday onsite with Friday remote.


Responsibilities:


  • Provide key administrative and communications support to two Vice Presidents of Corporate Communications
  • Understand the day’s priorities so you can be strategic about how you direct phone calls and manage calendar changes
  • Review your leader’s schedule to build-in time for things like brainstorming/executing and traveling to their next meeting
  • Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
  • Schedule conference rooms, meetings and video calls
  • Handle extremely confidential, sensitive information
  • Draft letters and emails on behalf of your leaders
  • Manage large purchase orders and vendor contract processing
  • Create multi-city travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels;
  • Prepare regular reports summaries and collaborate on ad hoc projects
  • Interface directly with other senior executives and executive support professionals
  • Process expense reports, renew memberships & subscriptions and work on ticket requests
  • Assist with on-boarding new employees
  • Assist with planning large, high-profile events like premiers, product launches, off-sites as well as smaller-scale gatherings such as service recognition parties and team-building activities(as needed)


Required Qualifications:


  • Bachelor's degree
  • 5 years of supporting C-Suite executives (VP+)
  • Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, Smartsheets, and working in a Windows environment
  • Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
  • Ability to multi-task and prioritize deadlines/deliverables
  • Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is may be needed;
  • Very strong organizational skills and extreme attention to detail; and
  • A professional demeanor, positive outlook and a can-do attitude



If you meet the required qualifications and are interested in this role, please apply today.


The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.


About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.


Opportunity Awaits.