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Grants Administrator II

3 months ago

Baltimore, United States Space Telescope Science Institute Full time

Are you a problem solver with exceptional time management and customer service skills? If you're eager to continue your career in Research Administration, we invite you to join our Grants Administration team at the Space Telescope Science Institute (STScI). Our world-class astronomical research center is based on the Johns Hopkins University Homewood campus in Baltimore, Maryland. This position supports hybrid work. You will be working mostly from home, but you must reside in or be willing to relocate to our local market (MD/DE/PA/VA/WV) and be able to report onsite when needed.

You'll play a crucial role in our mission as the sponsor of the grant programs for the Hubble Space Telescope (HST) and James Webb Space Telescope (JWST), two of the most powerful space telescopes ever created. These grants fuel groundbreaking astronomical research, leading to the captivating images you often see in the news A minimum of three years of prior grants administration experience is required.

As a member of our team, you will apply the HST and JWST program policies, procedures, and regulations, including the Uniform Guidance (2CFR200), to award and manage NASA- funded research grants to grant recipients. We will provide you with the training and support required to excel in your role.(#0005719)

Responsibilities Include:

  • Execute all grant activities in all phases of the grant life-cycle, including pre-award reviews, post-award monitoring and administration, and closeout.
  • Work with investigators and research administration staff at institutions to assist with pre-award and proposal questions, evaluate eligibility, and determine cost allowability.
  • Provide support and training to institutions related to understanding the STScI General Grant Provisions and using the Space Telescope Grants Management System (STGMS).
  • Review business, financial, administrative, and management policies and practices to evaluate risks posed by recipient institutions. Based on your evaluation, you will identify and recommend appropriate levels of monitoring to the Grants Administration management team.
  • Work with the management team to improve processes and respond to customer requests.
  • This position requires occasional availability outside of core business hours and weekends to complete special assignments or to provide support to recipients in Central, Mountain, and Pacific time zones. Occasional travel may be required.
Qualifications:

You must be a highly motivated and curious self-starter who thrives in a team environment and takes personal ownership and pride in your work. A minimum of three years of prior grants administration experience is required. Experience working in a sponsor organization is desirable but not required.

You must possess a Bachelor's degree with transferable skills and abilities, including:
  • A commitment to excellence and customer service.
  • Attention to detail and the ability to find creative solutions.
  • The ability to coordinate, plan, and prioritize multiple tasks or projects.
  • Excellent time management skills.
  • The ability to work on time-sensitive projects and meet deadlines.
  • A positive outlook and desire to support harmonious, respectful, and collaborative working relationships with co-workers, scientists, institutions, and government
  • An aptitude for using software tools, with a strong proficiency in MS Office, including Excel, Word, and Outlook.
Substitution of additional relevant education or experience for stated qualifications will be considered.

Compensation is commensurate with education and experience. Our excellent benefits include:
  • Employer retirement contribution - direct contribution of 10% of your salary from your first day
  • 24 days of vacation accrued annually, 10 paid holidays, 12 days sick leave
  • Comprehensive medical/dental/vision/prescription plans, and more


TO APPLY: Share your experience by uploading a resume, cover letter and completing an online application. Applications received by July 28, 2024 will receive full consideration. Applications received after this date will be considered until the position is filled.

Direct link: Apply Grants Administrator II

STScI offers a flexible and welcoming workspace for all. STScI embraces the diversity of our staff as a strategic priority in creating a first-rate community. We strongly encourage women, ethnic minorities, veterans, and disabled individuals to apply for these opportunities. Veterans, disabled individuals, or wounded warriors needing assistance with the employment process can contact us at careers@stsci.edu EOE/AA/M/F/D/V.

As a leader in the astronomical community, AURA is committed to diversity and inclusion. AURA develops and supports programs that advance our organizational commitment to diversity, broaden participation, and encourage the advancement of diversity throughout the workforce www.auraastronomy.org/diversity.asp

As a recipient of U.S. Government funding, AURA is considered a government contractor subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA and all of the centers do not discriminate based on race, sex, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below, as well as the requests for self-identification, are required under these regulations. We encourage your participation in meeting these federal reporting requirements for protection and assisting us in our record-keeping and reporting. Your responses are kept strictly confidential.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)