Grant Management Specialist

2 weeks ago

Baltimore, Maryland, United States LIEBER INSTITUTE Full time

About Us:

The Lieber Institute for Brain Development (LIBD) is a pioneering biomedical research organization dedicated to transforming the lives of individuals affected by developmental brain disorders. Established in 2010, we focus on the intricate relationship between genetics and environmental factors that contribute to conditions such as schizophrenia, autism, and bipolar disorder.

Our cutting-edge research is paving the way for innovative drug development, and we are committed to discovering primary prevention strategies that could revolutionize medical research.

At LIBD, our team comprises dedicated and multidisciplinary researchers who utilize state-of-the-art tools to unravel the complexities of brain development and to create new treatment avenues.

LIBD operates as an independent 501(c)(3) medical research institute located within the Bioscience Park on the Johns Hopkins School of Medicine and Hospital campus.


Position Overview:

The Grants Administrator plays a crucial role in overseeing the complete grant lifecycle, from inception and submission to post-award management. This position is integral in providing comprehensive planning and administrative support to faculty and staff during the Pre-Award phase.

In the Post-Award phase, the Grants Administrator ensures compliance and timely completion of the grant closeout process, while actively managing all financial aspects from budget formulation to finalization.


Key Responsibilities:
  • Collaborate with Principal Investigators (PIs) and administrative teams to prepare and submit grant applications in alignment with LIBD and sponsor timelines.
  • Ensure that all components required by funding announcements and sponsor regulations are addressed and communicated effectively to the PI during the application process.
  • Organize Grant review committee meetings and maintain the Grants Standard Operating Procedures (SOP), coordinating the pre-award grant approval workflow.
  • Evaluate applications to assess programmatic and operational requirements, relaying findings to Research Administration and Project Management.
  • Guarantee that proposals are comprehensive and adhere to all sponsor regulations.
  • Prepare final award documentation post-award, including budget setup and operational timelines as per the Notice of Award (NOA).
  • Manage fiscal and programmatic compliance after award and collaborate closely with Project Management and Finance for monthly reconciliations and budget forecasts.
  • Act as the primary liaison among PIs, sub-recipients, collaborators, and funding agencies.
  • Optimize and maintain an electronic LIBD grants portfolio utilizing MS Access and SharePoint.
  • Maintain active certifications for NIH ORI and SAM accounts.
  • Develop and revise policies and procedures essential for effective grants administration.
  • Perform additional duties as assigned.

Qualifications:

Minimum requirements include a Bachelor’s degree in biological sciences, public health, non-profit management, business management, or a related field. Proven experience in preparing, submitting, and managing grants is essential, with a specific emphasis on NIH grant management.


Skills and Attributes:
  • Exceptional interpersonal, written, and verbal communication skills.
  • Ability to manage multiple priorities and self-prioritize in a dynamic, deadline-driven environment.
  • Capacity to work independently with minimal supervision, demonstrating strong adherence to timelines.
  • Proactive and adaptable, with meticulous attention to detail and strong organizational skills.
  • Proficient in MS Word, Excel, and Access.
  • Familiarity with NIH Assist, eRA Commons, SharePoint, and grant management platforms is preferred.
  • Knowledge of Cayuse is an advantage.

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