Administrative Assistant

2 weeks ago

Plano, United States Interstate Connecting Components Inc Full time
Job Description

JOB SUMMARY

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Supports remote offices as needed. This position will provide primary backup/break coverage for the receptionist.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties as assigned.
•Responsible for planning and coordination of office staff activities to ensure maximum efficiency
(working with outside vendors for catering, space planning, employee morale activities, and
managing/coordinating communications internally)
•Coordinate conference room events (scheduling meetings and trainings, space
planning, catering, equipment, etc.)
•Assist with travel arrangements for internal staff/external staff and visitors.
•Ensure security and confidentiality of data.
•Serve as on-site POC for office services with external vendors (water coolers, vending, cleaning, floor
mats, shredding, etc.)
•Monitor and maintain office supplies inventory.

•Maintain KanBan ordering system and submit order requests as needed.
•Monitor and maintain coffee and cafeteria supplies.
•Assist and backup reception duties.
•Assist Human Resources with essential onboarding tasks (workstation preparation, name plate
printing, etc.)
•Assist managers/departments with any special requirements for individual projects.
•Complying with all ICC Policies as defined in the ICC Employee Handbook.
•Pursuing continuous improvement through training and process improvement
•Complying with all applicable elements of ICC Quality Management System
•Perform, manage, or coordinate multiple assignments or projects simultaneously.

Requirements

EDUCATION/EXPERIENCE:

  • High school/GED graduate.
  • 1 year of clerical work experience.
SKILLS AND REQUIREMENTS:
  • Must be a US Citizen due to US Navy Contractual Agreements.
  • Proficient in Microsoft Office Suite or related software.
  • Competent with database programs.
  • Familiar with Apple operating systems or devices.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to organize and prioritize work.
  • Ability to work independently.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
PHYSICAL REQUIREMENTS:

While performing the duties of this job the employee is often required to stand, sit, use computers, read, write, type, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co-workers, and customers. Reasonable accommodations may be made to enable individuals to perform the essential functions of this job.

Sedentary work. Exerting up to 15 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Substantial movements (motions) of the wrists, hands, and/or fingers (paperwork, typing, using mouse/keyboard). The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Prolonged periods sitting at desk and working on a computer.

WORKING CONDITIONS:

Position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply. Interstate connecting Components and Trek Connect - Divisions of Heilind Mil-Aero, LLC takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. VEVRAA Federal Contractor.

Compliance Statement

To perform this position, you must be a US Citizen due to contractual requirements with the US Navy.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply. Interstate Connecting Components - A Division of Heilind Mil-Aero, LLC takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. Heilind Mil-Aero is a VEVRAA Federal Contractor.

The American with Disabilities Act of 1990 (ADA) prohibits discrimination by employers, in compensation and employment opportunities, against qualified individuals with disabilities who, with or without reasonable accommodation, can perform the "essential functions" of a job. A function may be essential for any of several reasons, including: the job exists to perform that function, the employee holding the job was hired for his/her expertise in performing the function, or only a limited number of employees are available to perform that function.

As a Federal Contractor, we are required to participate in the E-Verify Program to confirm eligibility to work in the United States. For information regarding your legal rights and protections, please click on the following links:
  • E-Verify
  • Right to Work (English) (Spanish)
  • EEO is the Law
  • EEO is the Law - Amendment
  • Pay Transparency
Benefits

ICC and TrekConnect, a subsidiary of Heilind Mil-Aero, offers a comprehensive benefits package to all full time, regular employees which include:
  • Comprehensive medical, dental and vision
  • PTO and holidays
  • Accident, life, disability and critical illness insurance
  • 401k program with match
  • Wellness programs
  • Tuition reimbursement
  • Pet insurance
  • Employee discount program
  • Referral bonuses

  • Administrative Assistant

    2 weeks ago

    Plano, United States Ericsson Full time

    Join our Team Plano, Texas About this opportunity: Join the Ericsson team to contribute to a culture of integrity, innovation, and inclusivity. We are seeking an Assistant to provide high-level administrative support and strategic guidance to our management and unit leadership teams. In this pivotal role, you will spearhead the coordination of activities...

  • Administrative Assistant

    4 weeks ago

    Plano, United States Stellus Rx Full time

    Job DescriptionJob DescriptionSalary: Job Summary  Our Administrative Assistant performs a variety of administrative tasks and supports the senior leaders of a business unit(s). The Administrative Assistant will help our communities thrive by formulating partnerships across the organization to deliver value-added service. The Administrative Assistant will...

  • Administrative Assistant

    7 days ago

    Plano, United States Medical City Plano Full time

    Description Introduction Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an Administrative Assistant with Medical City Plano you can be a part of an organization that is devoted to giving back! Benefits Medical City Plano, offers a total rewards package that supports the health, life, career and...

  • Administrative Assistant II

    2 weeks ago

    Plano, United States CNA Financial Corporation Full time

    Performs a combination of duties in accordance with departmental guidelines:Assists management in the coordination of organizational administration activities which may include but would not be limited to performance reviews, cost center updates, cus Administrative Assistant, Administrative, Business Operations, Assistant, Business Partner, Insurance, Skills

  • Executive Administrative Assistant

    1 month ago

    Plano, United States The Children's Ark Part time $16

    Sent ChurchJuly 2024 Position:                                Executive Administrative Assistant Classification:                       Clerical/Hourly Direct Report to:                   Lead Pastor/Executive Pastor Direct Reports from:             None Summary of Position:          The Executive...

  • Administrative Assistant

    7 days ago

    Plano, United States Collin College Full time

    Primary Location: 4800 Preston Park Boulevard, Plano, Texas, 75093 We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities. Job Summary: Provide administrative support to a department/division and assist with projects, programs, and special events. Required...

  • Administrative Assistant I

    1 week ago

    Plano, Texas, United States Texas Eastern Probation and Pretrial Services Full time

    Job OverviewThis position requires a proficient understanding of office operations and administrative tasks. Essential Qualifications: - Proficient in computer applications, particularly Microsoft Office Suite and Windows operating systems. - Strong command of spelling, punctuation, and grammar, with the capability to draft moderately complex correspondence...

  • Administrative Assistant

    1 month ago

    Plano, United States BEAL NEVADA SERVICE CORPORATION Full time

    Job DescriptionJob DescriptionSummary: Provide administrative support for the Credit Review team, which includes the SVP, Credit Review and Asset Review Analyst(s). The position is onsite (non-remote) at our Plano, TX headquarters.Essential Job Duties & Responsibilities (Include but not limited to):Responsible for providing support to the Credit Review team,...

  • Senior Administrative Assistant

    2 weeks ago

    Plano, United States First Horizon Bank Full time

    Location: On site, Plano Texas Summary The Senior Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical...

  • Senior Administrative Assistant

    2 weeks ago

    Plano, United States First Horizon Bank Full time

    Location: On site, Plano Texas Summary The Senior Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical...

  • Administrative Assistant-Marketing

    2 weeks ago

    Plano, United States The Cavco Family of Companies Full time

    At Cavco Industries, Inc. (NASDAQ CVCO), our 7000 team members are at the heart of everything we do. We design and produce quality, affordable factory-built homes. We are also a leading producer of park model RVs, vacation cabins and factory-built commercial structures. In addition to providing competitive pay and benefits, we provide opportunities for...

  • Senior Administrative Assistant

    4 weeks ago

    Plano, United States First Horizon Bank Full time

    Location:  On site, Plano Texas Summary The Senior Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical...

  • IT Junior Recruiter/Administrative Assistant

    4 weeks ago

    Plano, United States American Unit, Inc. Full time

    Job DescriptionJob DescriptionTitle: IT Junior Recruiter/Administrative AssistantPlano, TX 75093full timeResponsibilities: Working as Full-Time Junior Recruiter/Administrative Assistant, you will be involved with recruiting and onboarding new employees, as well as, supporting various administrative functions (reviewing, executing contracts and employee...

  • Administrative Assistant-Marketing

    4 weeks ago

    Plano, United States The Cavco Family of Companies Full time

    At Cavco Industries, Inc. (NASDAQ CVCO), our 7000 team members are at the heart of everything we do. We design and produce quality, affordable factory-built homes. We are also a leading producer of park model RVs, vacation cabins and factory-built commercial structures. In addition to providing competitive pay and benefits, we provide opportunities for...

  • Administrative Assistant

    15 hours ago

    Plano, United States Kansas City Title Full time

    This position provides administrative support for the Property Management department. It assists with special projects as This position provides administrative support for the Property Management department. It assists with special projects as needed and provides assistance to the Director of Property Management and Field Property Managers in the company....

  • Part-Time Administrative Assistant

    1 day ago

    Plano, Texas, United States Hope For The Heart Full time

    About Hope for the HeartHope for the Heart is a non-profit Christian ministry dedicated to equipping individuals with biblical principles to renew lives, restore families, revitalize churches, and reproduce influencers worldwide.About the PositionWe are seeking a part-time Receptionist and Volunteer Coordinator to provide administrative support and...

  • Administrative Assistant

    1 month ago

    Plano, United States Catalyst Health Group: Clinical Careers Full time

    Job DescriptionJob DescriptionJob SummaryThe primary function of the Administrative Assistant is to provide comprehensive administrative support to Regional Senior Leaders of Catalyst Physician Group (CPG). Responsible for handling corporate business activities in a confidential manner, coordinating schedules, compose, edit, and proofread reports,...

  • Administrative Assistant

    2 weeks ago

    Plano, United States Catalyst Health Group: Clinical Careers Full time

    Job Summary The primary function of the Administrative Assistant is to provide comprehensive administrative support to Regional Senior Leaders of Catalyst Physician Group (CPG). Responsible for handling corporate business activities in a confidential manner, coordinating schedules, compose, edit, and proofread reports, presentations, and a wide range of...

  • Sales / Catering Administrative Assistant

    3 weeks ago

    Plano, United States Hilton DallasPlano Granite Park Full time

    Perform general administrative functions including typing, answering telephones, and composing correspondence.Process paper flow in and out of Catering and\or Conference office(s).Maintain a filing system of reports and pertinent hotel records.Type and distribute event and change sheets as needed.Type and distribute group resumes and conference planning...

  • Sales / Catering Administrative Assistant

    3 weeks ago

    Plano, Texas, United States Hilton DallasPlano Granite Park Full time

    Perform general administrative functions including typing, answering telephones, and composing correspondence.Process paper flow in and out of Catering and\or Conference office(s).Maintain a filing system of reports and pertinent hotel records.Type and distribute event and change sheets as needed.Type and distribute group resumes and conference planning...