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Sales / Catering Administrative Assistant

2 months ago

Plano, United States Hilton DallasPlano Granite Park Full time

Perform general administrative functions including typing, answering telephones, and composing correspondence.

Process paper flow in and out of Catering and\or Conference office(s).

Maintain a filing system of reports and pertinent hotel records.

Type and distribute event and change sheets as needed.

Type and distribute group resumes and conference planning materials and any associated correspondence.

Answer and forward guest requests, complaints, or questions in a courteous and timely manner.

Receive, open, and sort all department mail.

Monitor all office supplies, equipment, etc. used by department and be responsible for placing orders, arranging repair, etc.

Assist Catering Sales Manager with in-house promotions and associate functions.

      Ability to accurately use various office software.

Driftwood Hospitality Management’s company culture empowers our associates to take initiative, be proactive, and contribute to the success of their property with well-defined strategies and objectives. Driftwood Hospitality Management is renowned for our fully integrated approach to hospitality services — all with outstanding client service. Our team is made up of the best talent in the hospitality industry, down to every employee, position, and hotel. 

You are helpful and organized by nature, you have the gift of persuasion, and you want to learn everything there is to know about sales. Perfect As a Sales Administrator, you would be well positioned to learn the ins and outs of sales, while supporting a talented and driven team.

As a Sales Administrator, you will

Use your excellent organization skills and helpful nature to keep the sales department running smoothly, enabling the team to focus fully on booking new business and beating sales goals. Be the department’s communications hub, ensuring the flow of messages and info within the department and externally between hotel departments, customers and vendors. Help the department stay on track to reach targets by inputting data and maintaining spreadsheets to generate reports. Using your eye for detail and passion for order, maintain meticulous records for later reference and reporting. Welcome callers and visitors graciously in a professional manner and handle requests promptly.

Fundamentals

A high school degree or equivalent education is required, with a college degree helpful. Clear, effective verbal and written English communication skills are essential.  This position requires excellent organization skills and attention to detail. The ability to operate a telephone, computer, and various software is expected, with Microsoft Word and Excel knowledge helpful. A general understanding of sales operations is also helpful.Benefits

401(k) Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance Room Discounts Employee Food and Beverage Discounts

EEO: Driftwood Hospitality Management is committed to a diverse and inclusive workplace. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.

Source: Hospitality Online