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Executive Coordinator, Administrative Assistant

2 months ago

Peoria, United States VetJobs Full time
Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Job Description:

WHY CHOOSE US?
As one of the nation's premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good.

We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference.

The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women's Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions.

At the American Red Cross, your uniqueness can shine

WHAT YOU NEED TO KNOW (Job Overview):

Provide general administrative support to a department, group or program. Compile basic information for inclusion in reports or presentations. Perform routine clerical duties such as photocopying, compiling records, filing, tabulating, posting information, and distributing mail. Maintain records in compliance with ARC's record retention policy, prepare forms, verify information and resolve routine problems. May have principal duties to answer telephone calls and reception. Provide support, development and/or leadership guidance to all volunteers.

Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations.

WHERE YOUR CAREER IS A FORCE GOOD (Key Responsibilities):

Perform administrative duties such as photocopying documents, operating office equipment, opening and routing mail, preparing outgoing mail, and screens incoming phone calls. Answer routine questions and forward inquiries to appropriate department or business unit. Appropriate administrative logs for faxes, deliveries, shipments, etc.
Assist in the preparation of correspondence. May tabulate and post data in record book or spreadsheet. File and maintain reports and correspondence.
Receive and greet visitors. Direct them to the appropriate place or staff member. May issue control badges as required and record visitor's arrival and departure.
May maintain inventory and coordinate the ordering of all commonly used office supplies.
May relieve other administrative staff in the unit during temporary absences.

Additional Qualifications/Responsibilities

WHAT YOU NEED TO SUCCEED (Minimum Qualifications):

Education: High School or equivalent required.

Experience: Minimum 7 years of related experience or equivalent combination of education and related experience required.

Management Experience: N/A

Skills & Abilities: Excellent verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite. Proficient typing skills required. Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred. Ability to prepare and edit complex documents is preferred. Ability to work on a team.

Travel: None or very little. A valid driver's license is required.

* Combination of candidate's education and general experience satisfies requirements so long as the total years equate to description's minimum education and general experience years combined (Management experience cannot be substituted)

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time.