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Project Administrator

2 months ago

Riverside, United States Tilden-Coil Constructors Full time

Job Description

Position Title:

Project / Program Administrator Employment Terms:

Non-Exempt / Hourly Immediate Supervisor:

Project Manager Role & Performance Expectations: The Project / Program Administrator (PA) understands that team is more important than self-interest. The PA sees the value of keeping a professional image as the first point of client contact, being effective in the operation/administration of the project or program, and of supporting staff for maximum effectiveness. The PA is responsible for providing intermediate to advanced administrative support to the project team and has the knowledge of being able to, by way of experience, execute with proficiency all duties of the project administrator. The PA requires little to no Production Administration Manager support as evident by superior audit scores and service recommendations of the team and Production Administration Manager. The role requires initiative, decisiveness, flexibility, and adaptability. The PA must be approachable, with a focus on friendly and respectful professional communication and collaboration with the organization and our client, architect, inspector, and subcontractors. The PA is required to achieve integration of the role as a contributing team member for superior results in the seven Project Performance Objectives of: Client Satisfaction, Company Contribution, Gross Profit, Quality, Safety, Schedule, and Team Development. Core / Minimum Responsibilities: Office Administration:

Professional and Friendly

Reception / front desk – directing guests and calls Office supplies and equipment management Track staff schedules and project calendar

Contract Administration:

Protecting Company and Clients

Contract Tracking and ensuring timely execution Insurance:

Collect, review, and work with subcontractors and internal Insurance department for compliance.

Labor Compliance

Contractor compliance monitoring Collect, advise/resolve deficiencies Manage open issues with representative with holds Audit command and process deficiency immediate correction

Cost Accounting:

Maintaining Momentum

Contractor/Vendor Invoice

Collect/process for required signature Track and manage log Insure cycle time is maintained or reduced

Processing general conditions payables

Document Control:

Effective & Efficient

File Setup and maintenance for ease of use by team Project photo management Project Closeout Archive

Filing project documents in company prescribed system E-Archiving aligned with company prescribed systems

Team Support:

Optimize Productivity

Correspondence/Communication Coordination Meeting Coordination Support project team as necessary

Advanced Responsibilities: Recommended Computer Skills:

Microsoft Word, Excel, and Outlook Recommended Education:

High school graduate Physical Demands / Environment: This is a field and/or office position with work from the job-site maybe required. Involves walking, effective communication, listening, using hands to operate office equipment. May require the use of an exterior portable restroom. Vision abilities required for computer work, reading, writing, typing, data entry and the ability to adjust focus. The employee may be required to push, pull, lift and /or carry up to 20 pounds; attempt no greater weight without assistance. The noise level in the work environment is an active open office. Physical Demands/Environment:

The intent of the job description is to provide a general outline of the employment title. Specific responsibilities may vary depending on the individual requirements of the specific project and direction from the immediate supervisor.

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