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Administrative Coordinator

2 months ago

Riverside, United States SANDOVAL'S LANDSCAPING AND MASONRY INC Full time

Company Overview

Sandoval's Landscaping and Masonry, Inc. is a well-established firm specializing in landscaping and masonry services, as well as property maintenance. Our commitment to quality craftsmanship and excellence has been the foundation of our success for over two decades.

Founded by Oscar Sandoval, we have evolved from a small local business into a respected name in the industry. Our mission is to provide exceptional quality and personalized service in every project we undertake, transforming landscapes and creating beautiful masonry work.

As we look ahead, we are eager to expand our operations and continue our growth. Our aim is to cultivate a talented team that shares our dedication to excellence and innovation, enhancing our capabilities and achieving new milestones.

Position Overview

We are seeking an Office Operations Specialist to become a vital part of our team. In this role, you will be responsible for overseeing daily office functions, coordinating administrative tasks, managing bookkeeping, and ensuring smooth office operations. We are looking for an individual with outstanding organizational and communication skills, dedicated to fostering a positive and efficient work environment.

Our workplace is driven by a commitment to excellence and a welcoming atmosphere. We prioritize professionalism and honesty, valuing open communication and continuous learning. If you thrive in a collaborative environment and are eager to grow professionally, this position is an excellent opportunity.

Key Responsibilities

  • Support staff and management by handling correspondence, preparing documents, and scheduling meetings.
  • Manage communication channels, including phone calls and emails.
  • Supervise office personnel, including clerical and administrative staff.
  • Maintain organized filing systems and ensure proper record retention and disposal.
  • Oversee data entry and other record-keeping tasks.
  • Manage office supplies to ensure availability when needed.
  • Establish and implement office policies and procedures to enhance efficiency.
  • Assist with budget preparation and monitor expenditures.
  • Process invoices and manage accounts payable and receivable.
  • Ensure a safe and clean working environment.
  • Provide regular reports on office operations to management and identify areas for improvement.
  • Support the recruitment, onboarding, and training of new employees.
  • Ensure compliance with company policies and coordinate administrative team activities.
  • Handle client interactions and correspondence.
  • Maintain up-to-date databases and records.
  • Greet clients and visitors, process incoming orders, and resolve order issues.

Qualifications and Skills

  • Strong administrative assistance, communication, and customer service skills.
  • Proficiency in operating office equipment.
  • Experience in office administration.
  • Excellent organizational and multitasking abilities.
  • Outstanding written and verbal communication skills.
  • Detail-oriented with proactive problem-solving skills.
  • Previous experience in the landscaping or construction industry is advantageous.
  • Able to manage deadlines and multiple tasks effectively.
  • Proficient in office software and database management.
  • Strong attention to detail.
  • Ability to provide excellent customer service.
  • Comfortable managing office budgets, expenses, and supplies.
  • Works well in a team and contributes to a collaborative office culture.
  • Capable of planning, coordinating, and executing office projects or events.

Education and Requirements

  • High school diploma, GED, or equivalent.
  • Three to four years of management experience in an office setting.
  • Experience in the construction industry preferred.
  • Proficient with Microsoft Office software and phone systems.
  • Spanish speaking and writing skills are a plus.

If you are ready to make a significant impact and contribute to our company's success, we encourage you to consider this opportunity.