Front Office Coordinator, Multi-Site
2 months ago
About MARINHEALTH a UCSF Affiliate:
MarinHealth Medical Network is a medical foundation representing the physicians, their care teams and office staff, who previously operated under Prima Medical Foundation or the Marin Healthcare District. With a network of clinics across many different medical specialties throughout Marin and Southern Sonoma County, MarinHealth Medical Network functions as an extended family of healthcare advocates who take pride in knowing that we aren't just making a living; we're making a positive impact on the health of our patients and their families. Come and join us in touching and transforming lives every day
External hires
are subject to a background check and pre-employment medical screen
. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.
"This position may require working in multiple locations."
General Summary:
The front office coordinator is essential to establishing an excellent patient experience. We are looking for a dependable and motivated team player with good interpersonal skills and a professional attitude to join our team. Because of the very high level of care we achieve, the demands on the front desk are extremely high. We require a lively, enthusiastic person who is creative and able to provide personalized care in our busy office. This position will primarily work in the front office. Solid administrative experience, good customer service and a mature, calm demeanor are essential skills for this position.
Essential Functions and Responsibilities:
Answers telephones, triages calls, takes messages, and provides information.
Provides support services to patients and medical staff. Schedules appointments and admissions as required.
Prepares patient charts and other office documents. Scans and sorts documents into Electronic Health Record.
Attends staff meetings.
Maintains files. Assists in updating office systems.
Inventories office supplies. Assists in the care and maintenance of office equipment.
Books, coordinates, and reschedules patient appointments. Relays necessary messages to staff and doctors.
Answers questions regarding patient appointments, prescriptions, and testing.
Greets and registers patients in a prompt, pleasant, and helpful manner. Verifies necessary information and updates patient records.
Assembles patient's paperwork and forms for visits.
Requests referrals and authorizations as needed. When scheduling specialists
Logs payments and balances receipts. Ensures copays are balanced and reports are properly produced
Oversees reception area, coordinates patient movement, and reports problems of irregularities.
Maintains patient confidentiality.
Adheres to “Best Practices” as introduced by the company and or Practice Manager
Performs other related work as assigned or required.
This position may require working in multiple locations.
PERFORMANCE REQUIREMENTS:
Knowledge, Skills and Abilities:
Ability to speak, read, and write English clearly.
Knowledge of medical office procedures.
Knowledge of grammar, spelling and punctuation.
Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make any change accurately.
Skill in operating a computer, fax, and copy machine.
Ability to read, understand, and follow oral and written instructions.
Ability to speak clearly and concisely.
Ability to establish and maintain effective working relationships with patients, employees, and doctors.
·
Qualifications:
Education:
·
Minimum High school diploma, GED or equivalent.Completion of business school or related training, including computer courses preferred.
Experience:
One (1) years of progressive responsibility and directly related work experience
Experience with, and proficiency in, electronic medical records: Use of EPIC software a plus
Computer proficiency: Microsoft Office.
Bi-lingual in Spanish desired
Behavioral Standards:
We have adopted the following standards of behavior in addition to the job responsibilities listed above so we can create and maintain an optimal workplace environment. Your application for this position assumes you agree with and can maintain the following workplace values:
Exceptional customer service
Professionalism on the phone, in person, and with each other
Respectful communication with patients, vendors, volunteers, and co-workers
Effective teamwork
Ability to maintain a safe work environment
A positive attitude
A good sense of humor and fun in the workplace
Support of each other the patients and the practice
MarinHealth remains committed to the health and safety of our employees, patients, and the entire community. As such, MarinHealth requires employees to receive all required immunizations, including, MMR, flu (seasonal availability), and COVID-19 vaccine + booster, as a condition of employment and annually thereafter, as required.Any exemptions from these requirements may be granted for limited and specific situations.
#J-18808-Ljbffr
-
Dental Office Coordinator
7 days ago
Novato, California, United States Pacific Dental Services Full timeAbout the RolePacific Dental Services is seeking a highly skilled and detail-oriented Dental Office Coordinator to join our team. As a key member of our front office staff, you will play a vital role in ensuring the smooth operation of our dental practice.Key ResponsibilitiesFront Desk Operations: Manage the front desk area, greet patients, and handle phone...
-
Dental Office Coordinator
1 week ago
Novato, California, United States Pacific Dental Services Full timeAbout the RolePacific Dental Services is seeking a highly skilled and detail-oriented Dental Office Coordinator to join our team. As a key member of our front office staff, you will play a vital role in ensuring the smooth operation of our dental practice.Key ResponsibilitiesFront Desk Operations: Manage the front desk area, greet patients, and handle phone...
-
Front Office Receptionist
1 day ago
Novato, California, United States Marin Community Clinics Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Front Office Receptionist to join our team at Marin Community Clinics. As a key member of our front office staff, you will be responsible for providing exceptional patient service, managing patient flow, and ensuring a smooth and efficient experience for our clients.Key ResponsibilitiesGreets and...
-
Front Office Receptionist
4 days ago
Novato, United States Marin Community Clinics Full time $20 - $25Overview:Check below to see if you have what is needed for this opportunity, and if so, make an application asap.Marin Community Clinics, founded in 1972, is today, a multi-clinic network with a wide array of integrated primary care, dental, behavioral, specialty and referral services. As a Federally Qualified Health Center (FQHC), we provide vital health...
-
Facility Coordinator
1 week ago
Novato, United States Coda Staffing Full time $24 - $25Job DescriptionJob DescriptionJob DescriptionWe are seeking a Facility Coordinator to join our Workplace & Real Estate department in Novato, CA. This role involves supporting daily maintenance and operational tasks to maintain a high-functioning workplace environment. You will work on-site five days a week, providing essential services such as office supply...
-
Medical Office Coordinator
1 day ago
Novato, California, United States Marin Community Clinics Full timeJob SummaryWe are seeking a highly skilled and compassionate Medical Office Coordinator to join our team at Marin Community Clinics. As a Medical Office Coordinator, you will play a vital role in ensuring the smooth operation of our medical office, providing exceptional patient care, and supporting our healthcare team.Key ResponsibilitiesReview and update...
-
Medical Office Coordinator
13 hours ago
Novato, California, United States Marin Community Clinics Full timeJob SummaryWe are seeking a highly skilled and compassionate Medical Office Coordinator to join our team at Marin Community Clinics. As a Medical Office Coordinator, you will play a vital role in ensuring the smooth operation of our medical office, providing exceptional patient care, and supporting our healthcare team.Key ResponsibilitiesReview and update...
-
Office Assistant
7 days ago
Novato, United States Coda Search│Staffing Full timeAs a Workplace Assistant, you will have a vital role in supporting the day-to-day maintenance and operational tasks at our location in Novato, CA. From administrative responsibilities to facility upkeep, you will contribute to maintaining an exceptional workplace environment. This position offers the chance to be a part of a dynamic and aspiring industry...
-
Office Assistant
1 week ago
Novato, United States Coda Search│Staffing Full timeAs a Workplace Assistant, you will have a vital role in supporting the day-to-day maintenance and operational tasks at our location in Novato, CA. From administrative responsibilities to facility upkeep, you will contribute to maintaining an exceptional workplace environment. This position offers the chance to be a part of a dynamic and aspiring industry...
-
Front Office Professional
2 months ago
Novato, United States CQ Partners Full timeJob DescriptionJob DescriptionPrivately-owned Audiology practice in Novato, CA is seeking a Part-time, Front Office Professional to join our team. We have been helping patients in our community since 2013 and we are passionate about providing both the best hearing healthcare technology available and the best patient experience possible.We seek a customer...
-
Front Office Professional
4 weeks ago
Novato, United States CQ Partners Full timeJob DescriptionJob DescriptionPrivately-owned Audiology practice in Novato, CA is seeking a Part-time, Front Office Professional to join our team. We have been helping patients in our community since 2013 and we are passionate about providing both the best hearing healthcare technology available and the best patient experience possible.We seek a customer...
-
Executive Office Administrator
2 weeks ago
Novato, California, United States Buck Institute Full timePOSITION OVERVIEWThe Buck Institute is in search of a dedicated Executive Assistant (EA) to provide comprehensive support to the Executive Offices and Board of Trustees. The ideal candidate will be proactive, self-sufficient, and capable of managing multiple tasks efficiently. The EA will be responsible for maintaining the calendars of Executive team...
-
Chief Executive Officer
2 weeks ago
Novato, California, United States Jobot Full timeWe are seeking a Chief Executive Officer to lead one of the most esteemed family-owned and operated providers of continuing care.About the organization:This organization manages retirement communities that support the elderly requiring assisted living. They oversee over 50 high-quality facilities across multiple states.Why consider a career with...
-
Front/Back Swing Medical Assistant, Multi-Site
3 months ago
Novato, United States MarinHealth Medical Center Full timeABOUT MARINHEALTH Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art...
-
Patient Care Coordinator
1 week ago
Novato, United States Sport & Spine Therapy of Marin County Full timeStarting Hourly: $23.00 - $24.00 per hour Sport and Spine Therapy of Marin, a member of Therapy Partners Group, has been the premier provider for outpatient orthopedics servingâ¯Marin Countyâ¯and surrounding communities for over 30 years. We are known for providing the highest quality individualized care for our patients and our team of highly...
-
Patient Care Coordinator
1 day ago
Novato, United States Therapy Partners Group Full timeStarting Hourly: $20.00 $22.00 per hour depending on medical receptionist experience Sport and Spine Therapy of Marin a member of Therapy Partners Group has been the premier provider for outpatient orthopedics serving Marin County and surrounding communities for over 30 years. We are known for providing the highest quality individualized care for our...
-
Patient Care Coordinator
3 days ago
Novato, United States Sport & Spine Therapy of Marin County Full timeStarting Hourly: $23.00 - $24.00 per hour Sport and Spine Therapy of Marin, a member of Therapy Partners Group, has been the premier provider for outpatient orthopedics servingMarin Countyand surrounding communities for over 30 years. We are known for providing the highest quality individualized care for our patients and our team of highly skilled physical...
-
Chief Executive Officer
2 weeks ago
Novato, California, United States Jobot Full timePosition OverviewThis compensation range is provided by Jobot. Your actual salary will be determined based on your expertise and experience — consult with your recruiter for more details.Base salary range: $150,000.00/year - $190,000.00/yearAbout the OrganizationWe are a highly regarded family-owned provider of continuing care services, currently seeking a...
-
Medical Services Coordinator
4 days ago
Novato, California, United States WorkCare Full timeJob SummaryThe Occupational Health Specialist will provide onsite medical services, maintain pertinent medical records, respond to facility emergencies, and become familiar with the site, specifically the areas that may most likely require a hazardous material response while maintaining a professional and patient-centered approach.ResponsibilitiesProvides...
-
Facilities Operations Coordinator
2 weeks ago
Novato, California, United States Sutter Health Full timePosition Overview:We are pleased to present an opportunity within Sutter Health for a Facilities Operations Coordinator. This role is essential in providing comprehensive administrative assistance to our facility operations, utilizing significant discretion and independent judgment while managing confidential and sensitive information.Key Responsibilities:1....