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Executive Assistant

1 month ago

Torrance, United States AssuredPartners Full time

Overview:

As an Executive Assistant, you will provide a high level of organization and proactive support to support the Senior Vice President of P&C. The ideal candidate will possess exceptional administrative skills, attention to detail, and the ability to manage multiple tasks efficiently. This role requires excellent communication and interpersonal skills to interact with internal teams and external clients.

Keenan, an Accretive company, is an insurance brokerage and consulting firm meeting the insurance needs of hospitals, public entities and California school districts. Keenan specializes in providing consulting services in the areas of: employee benefits, workers' compensation, loss control, financial, and property & liability.

What You'll Do:

Administrative Support:

  • Responsible for managing active calendars daily which requires quick-thinking, problem-solving skillset with excellent time management.
  • Proficient at scheduling, prioritizing, and maximizing time between internal meetings, conference calls, video conferences, client meetings, and other appointments across multiple time zones.
  • Proactively manage and coordinate business travel.
  • Accountable for treating confidential information appropriately at all times.
  • Prepare expense reports in a timely manner.
  • Answer phones and respond to requests for information.
  • Prepare reports, emails and other correspondence as appropriate.

Training and Coordination:

  • Create and update new hire and promoted/transfer training schedules.
  • Conduct bi-weekly check-ins with employees to track training progress.
  • Coordinate with the team and legal department to produce Master Renewal Spreadsheets annually.
  • Coordinate monthly and quarterly team meetings, including logistics such as agendas, accommodations, and food and beverage arrangements.
  • Provide administrative support in updating and formatting internal team training modules.

Client and Team Support:

  • Respond to and provide assistance to external clients for access to training through our online training portal.
  • Prepare and process invoices.
  • Create reports in Salesforce for team distribution.
  • Maintain various team-related documents such as org charts, contact spreadsheets, and biographies.
  • Support the team with by uploading and maintaining various documents in SharePoint.
  • Maintain client aged receivable report and work with team to facilitate timely payment.
  • Create and update various spreadsheets (online training utilization, certificate issuance, etc.)
  • Update and maintain team territory report.
What You'll Need:
  • Minimum of five (5) years experience in assisting high level executives.
  • Bachelors degree, preferred.
  • Excellent communication and organizational skills.
  • Excellent typing skills (55-65 wpm).
  • Accurate and detail oriented.
  • Ability to handle sensitive information with confidentiality.


What's in it For You?:

To help you make the best decision for your personal growth, its important to us to share a glimpse of what we offer our top asset, our people:??

  • Competitive base salary.??
  • Generous 30+ Days Comprehensive Paid Time Off Package inclusive of Paid Time Off, 10 Company Holidays, 2 Floating Holidays, 5 Sick Days, and 2 Volunteer Days.
  • Health benefit options with you in mind; 5 affordable medical plan options with rates based on your salary, company paid HSA contribution with eligible HSA plan selection, 2 dental plan options offering orthodontia coverage and 3 cleanings per year, and 2 vision plan options.???
  • Company match 401(k) plan 50% up to 6%??
  • Support of your fitness wellness goals We offer up to 75% off at over 11,000 gyms and fitness centers.???
  • Opportunity to prioritize your mental health with 24/7 access to licensed therapists.??
  • Pet benefits & discounts.???
  • Access to our Employee-led Resource Groups (ERGs) that lend a voice to the variety of demographics represented throughout our company.

Compensation:

The target salary range for this position is $65,000.00 to $75,000.00 (US Dollar) annually. The actual salary will vary based on applicants education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicants geographic location.

Grow, with us:

Accretive is a collection of elite specialty and wholesale agencies supported by experienced industry leaders. Our expertise is broad, and our innovative culture runs deep. We value relationships above all else and consistently deliver best in class customized solutions and service you can trust.

Accretive is passionate about fueling our clients innovation and growth. That makes us the perfect place for creative, dynamic people who want to grow their career while helping businesses, families and people thrive. We are proud to be one of the largest brokers in the country, but were even prouder of the honest, caring relationships that our employees build with our clients every day.

Working with us will give you the opportunity to do work that matters while you learn with us, advance with us, and most importantly, grow with us. Accretive is committed to embracing diversity, equity and inclusion to create a workplace that welcomes and thrives on the unique experiences, perspectives and contributions of all team members. Accretive is bringing the best people and most diverse talent forward to drive growth, innovate and think bigger