Executive Assistant

3 weeks ago

Torrance, United States Quinstar Technology Inc Full time $86,667 - $104,000
Job DescriptionJob DescriptionDescription:

QuinStar Technology was founded in 1993 and is headquartered in Torrance, California. A leading innovator in Engineering SMART microwave and millimeter-wave solutions. QuinStar Technology has consistently demonstrated its commitment to providing cutting-edge solutions for various industries, as amplifiers, oscillators, and antennas, to meet the ever-evolving demands of its clients. QuinStar Technology’s is keeping a world more connected with real-time, critical information.


We are looking for a skilled and proactive Executive Assistant who thrives in a fast-paced environment and possesses exceptional organizational and communication skills. As the Executive Assistant, you will be responsible for providing comprehensive administrative support to our President, enabling them to focus on their core responsibilities and drive the company's success. You will play a crucial role in ensuring efficient operations, maintaining confidentiality, and managing multiple priorities with grace and professionalism.


We’d love to hear from you if:

  • Driven to get things done.
  • Takes initiative.
  • Positive response to pressure.
Requirements:

  • Scheduling appointments, coordinating travel arrangements, managing correspondence, and preparing meeting materials, demonstrating your self-awareness in effectively managing the President’s calendar and tasks.
  • Recording meeting minutes and following up on action items, showcasing your accountability in ensuring that important decisions and tasks are documented and completed.
  • Maintaining records and ensuring compliance with company agreements and transactions, displaying your attention to detail in record-keeping and compliance processes.
  • Conducting research, assembling data, and preparing reports as needed, utilizing your mastery of information management to provide valuable insights and support decision-making.
  • Overseeing daily office operations and assisting with project management, where your self-awareness, accountability, and tenacity will contribute to the efficient functioning of the office and successful completion of projects.
  • Coordinating internal and external meetings, events, including venue arrangements, logistics management, and preparing relevant documentation, demonstrating respect for participants' time and needs.
  • Handling sensitive and complex issues in a professional, discreet, and confidential manner, showcasing respect for confidentiality and the trust placed in you.
  • May interview, hire and train junior administrative staff in the department.
  • Working in compliance with QuinStar Quality Management System.
  • Performing other duties as assigned, embracing tenacity and adaptability in fulfilling additional responsibilities as needed.

Why You’ll Love Working with Us Benefits Package:?

  • Competitive pay with room for growth and advancement.
  • Comprehensive benefits package, including health, dental and vision insurance.
  • Long-term disability insurance.
  • Life Insurance.
  • Traditional and Roth 401 (k) plans with company match.
  • 10 paid holidays.
  • Earned ETO, 80 Hours yearly.
  • Paid time off (PTO).
  • Supportive and friendly work environment with an emphasis on Teamwork.
  • Opportunities for professional development and skill building.

QuinStar Additional Perks

  • Quarterly profit-sharing opportunity.
  • Free on-site gyms and fitness classes with professional trainers.
  • Annual company picnic.
  • Annual holiday party.
  • T3 (Try Things Together) Events.
  • Charitable donation company match.

Qualifications & Skills:

  • Must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. "US Person" includes US Citizen, lawful permanent resident, refugee, or asylee.
  • Bachelor's degree, or equivalent work experience required.
  • Proven experience in information and communication management.
  • Excellent in multi-tasking and seamlessly transition between priorities.
  • Excellent proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Proficient in business data analytics.
  • Outstanding organizational and time management skills, demonstrating your ability to prioritize tasks effectively and achieve results.
  • Excellent communication and interpersonal skills, reflecting respect in your interactions with colleagues, clients, and stakeholders.
  • Able to function well in a high-paced and at times stressful environment.
  • Detail-oriented with a high degree of accuracy.
  • Ability to work independently and in a team-oriented environment.

Desired:

  • Bachelor’s degree in business administration.
  • Proficient in business data analytics.



Physical Requirements:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Ability to participate in the following activities for extended durations:

· Ability to stay in stationary position for extended length of time.

  • Remove or replace up to 15 pounds.
  • Positioning, arranging, or moving items up to certain heights or at ground level.

  • Executive Assistant

    2 weeks ago

    Torrance, United States Premier Infusion and Healthcare Services, Inc. Full time

    Come Join the Premier Infusion & Healthcare Family! At Premier we offer employees stability and opportunities for advancement. Our commitment to our core values of Compassion, Integrity, Respect and Excellence in People applies to our employees, our customers, and the communities we serve. This is a rewarding place to work!Premier Infusion and Healthcare...

  • Executive Assistant

    1 week ago

    Torrance, United States Premier Infusion and Healthcare Services, Inc. Full time

    Come Join the Premier Infusion & Healthcare Family! At Premier we offer employees stability and opportunities for advancement. Our commitment to our core values of Compassion, Integrity, Respect and Excellence in People applies to our employees, our customers, and the communities we serve. This is a rewarding place to work!Premier Infusion and Healthcare...

  • Executive/Personal Assistant

    4 days ago

    Torrance, United States Vaco Full time

    Vaco LA is working with a client in the Transportation and Logistics industry who is looking for an experience Executive Assistant to support their CEO/President. Key responsibilities will include a 50/50 split of Executive Assistant and Personal Assistant functions. This opportunity is located in Long Beach CA and will be in office at a hybrid schedule....

  • Executive/Personal Assistant

    3 days ago

    Torrance, California, United States Vaco Full time

    Job SummaryVaco is seeking a highly experienced Executive/Personal Assistant to support the CEO/President of a leading Transportation and Logistics company. This is a unique opportunity to work in a dynamic industry and contribute to the success of a forward-thinking organization.Key ResponsibilitiesExecutive Assistant Functions:Heavy calendaring and...

  • Wealth Management Advisor

    2 weeks ago

    Torrance, California, United States Regal Executive Search Full time

    Job Description: Wealth Management AdvisorWe are seeking a Registered Investment Advisor to deliver comprehensive wealth management and investment solutions tailored to our diverse clientele. Your role will involve evaluating financial aspirations, providing expert advice, and recommending investment products that align with clients' risk tolerance and...

  • Executive Director

    4 days ago

    Torrance, California, United States Sky Zone Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Director to lead our team at Sky Zone. As a key member of our management team, you will be responsible for overseeing the daily operations of our park, ensuring exceptional guest experiences, and driving business growth.Key ResponsibilitiesTeam ManagementLead by example and foster a...

  • Executive Administrative Coordinator

    7 days ago

    Torrance, California, United States Pyramid Consulting, Inc Full time

    We are currently seeking a skilled Administrative Assistant II to join our team. This position offers a unique opportunity for those looking to contribute to a dynamic environment. Below is an overview of the role and its responsibilities.Position Overview:Job ID: Compensation: $20.80/hour. Employee benefits include health insurance (medical, dental,...

  • Senior Catering Sales Executive

    2 months ago

    Torrance, United States Marriott Full time

    Job Number 24131748Job Category Sales & MarketingLocation Torrance Marriott Redondo Beach, 3635 Fashion Way, Torrance, California, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Management JOB SUMMARY Handles more complex social and local corporate catering opportunities that are above sales office parameters (e.g.,,...

  • Executive Administrative Support

    2 weeks ago

    Torrance, California, United States WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC Full time

    Position OverviewJob Title: Administrative AssistantFLSA Status: Non-ExemptReporting To: Management TeamRole SummaryThe Administrative Assistant is responsible for executing a range of essential administrative and clerical functions.Key ResponsibilitiesDocument and monitor verbal or written patient complaints and appeals.Manage corporate accounts receivable...

  • Japanese Speaking Account Executive

    2 weeks ago

    Torrance, California, United States Advantage Technical Full time

    Position: Japanese Speaking Account Executive - Insurance Sector Location: Hybrid Remote Work Hours: 9:00 AM - 5:30 PM Classification: Exempt, Full-Time, Direct Hire Company Overview: Advantage Technical is a leading provider of engineering and IT services, with a commitment to delivering exceptional talent and resources across North America. We are...

  • Senior Living Executive Director- Palos Verdes

    3 days ago

    Torrance, United States Ivy Park at Otay Ranch Full time

    Ivy Park at Palos Verdes is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group, we provide exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with individualized comprehensive support that promotes continuing independence. We...

  • Senior Living Executive Director- Palos Verdes

    3 days ago

    Torrance, United States Ivy Park at Otay Ranch Full time

    Ivy Park at Palos Verdes is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group, we provide exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with individualized comprehensive support that promotes continuing independence. We...

  • Marketing Assistant

    2 weeks ago

    Torrance, United States MELA Group Full time

    The Mela Group is looking for a quality Marketing Assistant to aid and promote engaging development to fuel our growth. This is an in-person position that will require you to come into our Long Beach office and at this time, we do not have any remote work available. Although this would be in-person, we offer full and part time for this role. About us As a...

  • Assistant Kitchen Manager

    2 weeks ago

    Torrance, California, United States Tender Greens Full time

    Reports to: Executive ChefDirect Reports: Restaurant Team MembersJob Overview:As an Assistant Kitchen Manager at Tender Greens, you will play a crucial role in supporting the overall management of daily culinary operations. It is essential that you are either fully certified or in the process of obtaining certification in all Front of House and Back of House...

  • Marketing Executive, Bilingual Japanese/English

    3 months ago

    Torrance, United States MST Insurance Solutions, Inc Full time

    Job DescriptionJob DescriptionOverviewUnder the direction of the Senior Vice President, Marketing Executives are responsible for marketing, prospecting, selling and client relationships accounts involving the Company's portfolio of products (i.e. life, property, casualty, health, automotive, or other types of insurance.).Essential Duties & FunctionsOther...

  • Marketing Executive, Bilingual Japanese/English

    3 months ago

    Torrance, United States MST Insurance Solutions, Inc Full time

    Job DescriptionJob DescriptionOverviewUnder the direction of the Senior Vice President, Marketing Executives are responsible for marketing, prospecting, selling and client relationships accounts involving the Company's portfolio of products (i.e. life, property, casualty, health, automotive, or other types of insurance.).Essential Duties & FunctionsOther...

  • Office Assistant

    3 months ago

    Torrance, United States TriCom Quest Full time

    Job DescriptionJob DescriptionA well-established Japanese company in the restaurant/hospitality industry seeks an Assistant or Sr. Administrator to support or manage general office administration needs. Direct hire with great benefits: Medical, Dental, Vision, Life, Paid Holiday, Paid Sick Days, Vacation, 401K$ 22 – 28 per hour, non-exempt Requirements of...

  • Patient Care Assistant

    2 weeks ago

    Torrance, California, United States Providence Health & Service Full time

    Position Overview:The Patient Care Assistant (PCA) is a vital member of the healthcare team, responsible for executing assigned routine and predictable patient care tasks under the guidance of a Registered Nurse (RN). This role encompasses various responsibilities, including but not limited to performing EKGs, monitoring vital signs, assisting with basic...

  • Patient Care Assistant

    1 week ago

    Torrance, California, United States Providence Health & Service Full time

    The role of a Patient Care Assistant (PCA) is essential in providing fundamental health care services under the direct oversight of a Registered Nurse (RN). This position involves executing routine and predictable patient care tasks, ensuring that the needs of patients are met effectively. The responsibilities of a PCA may encompass various duties, including...

  • **Business Development Executive

    6 days ago

    Torrance, California, United States Clear Channel Communications, Inc. Full time

    About the RoleWe are seeking a highly motivated and results-driven Account Manager to join our team at Clear Channel Communications, Inc. As an Account Manager, you will be responsible for developing and maintaining strong relationships with our clients, driving revenue growth, and ensuring exceptional customer satisfaction.Key Responsibilities:Meet and...