Executive Assistant

3 months ago

Torrance, United States Premier Infusion and Healthcare Services, Inc. Full time

Come Join the Premier Infusion & Healthcare Family At Premier we offer employees stability and opportunities for advancement. Our commitment to our core values of Compassion, Integrity, Respect and Excellence in People applies to our employees, our customers, and the communities we serve. This is a rewarding place to work

Premier Infusion and Healthcare Services is a preferred post-acute care partner for hospitals, physicians and families in Southern CA. Our rapidly growing home health and infusion services deliver high-quality, cost-effective care that empowers patients to manage their health at home. Customers choose Premier Infusion and Healthcare Services because we are united by a single, shared purpose: We are committed to bettering the quality of life for our patients. This is not only our stated mission but is what truly drives us each and every day. We believe that our greatest competitive advantage, our greatest asset are our employees, our Premier Family in and out of the office sets Premier apart.



PREMIER BENEFITS - For FULL TIME Employees:

● Competitive Pay

● 401K Matching Plan - Up to 4%

● Quarterly Bonus Opportunities

● Medical, Dental & Vision Insurance

● Employer Paid Life Insurance

● Short Term / Long Term Disability Insurance

● Paid Vacation Time Off

● Paid Holidays

● Referral Incentives

● Employee Assistance Programs

● Employee Discounts

● Fun Company Events



JOB DESCRIPTION: EXECUTIVE ASSISTANT


Description of Responsibilities

The Executive Assistant is responsible for providing executive and clerical support in a one-on-one working relationship to an Executive Officer and/or Director.


Reporting Relationship

CEO


Scope of Supervision

None


Responsibilities include the following:

1. Function as gatekeeper for all correspondence and communications (by mail, e-mail, phone, fax, etc.) directed to supervisor.

2. Organize and maintain Outlook accounts

3. Research advertising vendors and obtain quotes

4. Manage and maintain executive schedule, including scheduling travel and conferences, making appointments, and making changes to appointments, catering and event planning.

5. Assist with Contracts and Compliance initiatives.

6. Complete and submit expense reports.

7. Provide clerical support to Management and other departments when approved by Supervisor

8. Open, sort, distribute, and create correspondence, including email, faxes, and regular mail.

9. Read and analyze submissions, letters, agendas, memos and determining significance; route as appropriate in a timely and efficient manner.

10. Prepare reports, spreadsheets, collect and analyze information, prepare presentations, data analysis.

11. Develop and/or maintain records management system and manage pharmacy documents and data in an accurate and efficient manner using paper and electronic filing systems.

12. Conduct research and gather information.

13. Maintain current skills with office technologies.

14. Participate in surveys conducted by authorized inspection agencies.

15. Participate in the pharmacy’s Performance Improvement program as requested by the Performance Improvement Coordinator.

16. Participate in pharmacy committees when requested.

17. Participate in in-service education programs provided by the pharmacy.

18. Report any misconduct, suspicious or unethical activities to the Compliance Officer.

19. Perform other duties as assigned by supervisor.



Minimum Qualifications:

Effective interpersonal, time management and organizational skills.

Strong communication skills, including effective speaking and writing.

Excellent computer skills, including word processing, and spreadsheets.

Must possess excellent oral and written communication skills, with the ability to express technical issues in “layman” terms.

Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

5+ years administrative support or executive assistance

Must be professional and cooperative with a good aptitude for problem solving.

Prior experience in a pharmacy or home health company is of benefit.

Prior experience in a consumer related business is also of benefit.


Education and/or Experience:

1. Must have a High School diploma or Graduation Equivalent Diploma (G.E.D.) or Higher.

2. Intermediate computer skills and advanced MS Office experience with proficiency in MS Word, Excel, Access, Publisher and Outlook preferred. Perform filtering and sorting of data, V-lookup and other functions.




Equal Employment Opportunity (EEO)

It is the policy of Premier Infusion Care to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Premier Infusion Care will provide reasonable accommodations for qualified individuals with disabilities.

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