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Assistant Training Coordinator

3 months ago

Providence, United States eTeam Full time
JOB DESCRIPTION

Potential CTH

The Assistant Training Coordinator will assist the Environmental Health & Safety Training Coordinator and Assistant Director of Occupational Health & Safety with administrative tasks related to EHS training programs. EHS uses a learning management system called Traincaster to track and deliver safety training to *** community members including faculty, staff, students, and visiting scientists. Training needs are assigned based on the community member's job duties.
The Assistant Training Coordinator will be responsible for:
- Creating or amending TrainCaster user accounts.
Monitoring and responding to emails that come through a designated safety training email.
Scheduling safety training.
Setting training attendance, scanning records, and saving files in a shared drive.
Entering training data in spreadsheets.
Communicating with trainers, trainees, departmental TrainCaster managers etc. through written and verbal communication.
Assisting with data entry for the chemical inventory system.
Work Location:

Position Classification: Onsite, Hybrid and Remote

100% Onsite to start.

Potential for hybrid work in the future.

Parking: meters and street parking

Additional Important Details:

Is this a new role or a backfill?

New role

What is the reason/justification for this need?

There is a continuous increase in research which is driving an increase in the number of researchers and employees supporting research. This position will support the Senior EHS Training Coordinator to ensure prompt attention to safety training related matters.

Is this worker based in the US? If not, what country? For international resources, please see below form that must be completed.

US only, preferably local.

What is the estimated duration for this business need?

Through the end of June, with a potential for extension.

FLSA: exempt or non-exempt?

Non-exempt

What is the desired Start Date?

ASAP

What is the expected End Date?

July 12, 2024 with a potential for extension.

Potential CTH

What are the daily hours (schedule) for this role? (i.e.: 9-5, 8-5)? If part time/per diem, please specify approximately how many hours.

30 hrs with flexibility in the 8am-5pm range Monday - Friday.

Job Requirements:

Type of experience needed?
•Data entry.
•Working knowledge of Google and Word/Excel platforms.
•Organizational experience in an office setting.
•Storing and retrieving files.
•Effective written and verbal communication skills.
•Experience with tasks requiring attention to detail.
•Experience with a learning management system is preferred but not required.

Number of years of experience needed?

2

Minimum education requirement?

High school diploma

Job Responsibilities:

Are there any specific tools the resource will need to know how to use?
•Must be able to effectively read and write in English.
•Must be able to use a computer and email independently.
•Experience with records management - file storage, shared drives, spreadsheets.

What is the ideal personality for someone in this role?
•The person for this role would ideally be friendly and helpful.
•They must be a team player but can also work independently.

Provide the TOP 3 "must have" skills?
•Strong written communication skills. They must also be able to use proper grammar and professional tone in written communication.
•Excellent organizational skills.
•Shows great attention to detail to ensure work is free of errors.

Which skills are "nice to haves"?
•Time management skills - more of a must have than nice to have.
•Experience with a learning management system.

Any Additional Information?

No prior knowledge of the system required.

Would prefer someone to work every day for 6 hours with a 30 min lunch.

Need someone who is able to multitask and ask questions when needed.

Interview process: 30-45 min zoom