Event Specialist

2 weeks ago

Washington, United States The Ogilvy Group Full time

About Ogilvy

Ogilvy has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity - innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currentlyranksas the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability todeliver creative solutions that drive unreasonable impact for clients and communities.Ogilvy is a WPP company (NYSE: WPP). For more information, visitOgilvy.com, and follow us onLinkedIn,X,Instagram, andFacebook.

About the Role

Ogilvy is looking for a highly driven, passionate, and detail-oriented Event Specialist to support our continued work with FEMA on the Community Engagement and Risk Communication (CERC) contract. This person will work closely with the Vice President, Meetings and Events to manage events across the contract, from internal meetings to 1,000+ attendee multi-day, client conferences, as well as the client presence at external exhibit opportunities.

This is an exciting opportunity to work with a federal agency and a large, dynamic team encompassing a network of behavior change, disaster resilience, risk communications, emergency management, community outreach, partnership building, community planning, and engineering experts.

This full-time position works collaboratively with colleagues in Washington, D.C., and 10 regional offices nationwide to accomplish significant results in the areas of raising understanding of local vulnerabilities and driving action to strengthen communities.

What You'll Do

  • In coordination with Vice President ofMeetings and Events, you will support logistical planning and execution of CERC and FEMA-owned conferences, ranging in size from 20 - 1,000 participants.
  • Collaborate with team to ideate and develop event agendas; identify, secure and prepare speakers; and coordinate client internal scheduling.
  • Support attendee management, including registration, communications, at-event support, and post-meeting follow-up.
  • Track and update budgets and related reporting tools for events.
  • Manage CERC Events calendar, including researching potential opportunities.
  • Obtain bids for event-related other direct costs, including venues, AV providers, and virtual tools.
  • Staff and coordinate support at in-person and virtual events as needed.
  • Serve as the client services partner and communicate efficiently.

What You'll Need

  • 3-4 years of event management experience
  • Understanding of technical requirements for virtual events and familiarity with virtual platforms of all shapes, sizes and level of complexity
  • Understanding of onsite event management, including audio visual requirements for hybrid events
  • Strong project management skills; experience with Smartsheet preferred
  • Strong client service skills
  • Excellent verbal and written communication skills
  • Ability to work with and manage sub-contractors and vendor relationships
  • Ability to travel up to 10% of your time

How We'll Support You

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We'll empower you with the tools you'll need to succeed. We'll give you the autonomy to seek out new paths and better ways of doing things. We'll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we'll provide opportunities for you to do work of which you'll be proud, with people you'll be proud to call your teammates.

#LI-AO1

At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.

We believe in building powerful teamswithpurpose. This means hiring and nurturing talent across all races, ethnicities, religions, abilities, sexual orientation, and gender identities - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.

Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

  • Event Culinary Specialist

    2 weeks ago

    Washington, United States Event Planners & Catering Staff Full time

    Position Overview:We are excited to welcome enthusiastic and committed professionals to our team at Event Planners & Catering Staff.This role offers the opportunity to work alongside various catering companies, country clubs, and event venues in your vicinity.Enjoy the freedom to select your working hours and locationsPart-time shifts tailored to fit your...

  • Culinary Event Support Specialist

    2 weeks ago

    Washington, United States Event Planners & Catering Staff Full time

    Job Overview: Event Planners & Catering Staff is consistently seeking enthusiastic, committed, and diligent individuals to enhance our workforce.Collaborate with a variety of caterers, country clubs, and venues in your locality Flexible part-time shifts tailored to your schedule Dynamic and engaging work atmosphere Supportive team environment Comprehensive...

  • Culinary Event Support Specialist

    2 weeks ago

    Washington, United States Event Planners & Catering Staff Full time

    Job Overview: Event Planners & Catering Staff is consistently seeking enthusiastic, committed, and diligent individuals to enhance our workforce. Engage with a variety of caterers, country clubs, and venues in your vicinity. Enjoy the flexibility of part-time shifts that allow you to choose your schedule and colleagues. Experience a dynamic and lively work...

  • Event Specialist

    4 weeks ago

    Washington, United States Moon Moments Full time

    Event Specialist - On-Site Sales OpportunityLocation: Washington, DCAre you passionate about sales and customer engagement? Join our client's dynamic team as an Event Specialist and take your career to the next level! We’re looking for motivated individuals who thrive in a fast-paced environment and are eager to make an impact at events throughout...

  • Event Specialist

    4 weeks ago

    Washington, United States Moon Moments Full time

    Event Specialist - On-Site Sales OpportunityLocation: Washington, DCAre you passionate about sales and customer engagement? Join our client's dynamic team as an Event Specialist and take your career to the next level! We’re looking for motivated individuals who thrive in a fast-paced environment and are eager to make an impact at events throughout...

  • Event Coordination Specialist

    1 week ago

    Washington, United States Pacific Legal Group Full time

    Overview of the Position and OrganizationThe Event Coordination Specialist role at Pacific Legal Group is integral to the success of the organization's diverse range of gatherings. From small-scale workshops to significant annual conferences, this position entails overseeing event organization, logistical arrangements, and client relations. This opportunity...

  • Events Specialist

    2 months ago

    Washington, United States The Ford Agency Full time

    The Ford Agency is actively recruiting for an Events Specialist to join a busy DC law firm. This is a unique and rewarding opportunity for an individual with solid events experience in a professional services environment to ensure the firm's events are executed with precision.Responsibilities Include:Collaborate with internal and external stakeholders to...

  • Events Specialist

    2 months ago

    Washington, United States The Ford Agency Full time

    The Ford Agency is actively recruiting for an Events Specialist to join a busy DC law firm. This is a unique and rewarding opportunity for an individual with solid events experience in a professional services environment to ensure the firm's events are executed with precision.Responsibilities Include:Collaborate with internal and external stakeholders to...

  • Event Support Specialist

    1 week ago

    Washington, Washington, D.C., United States Whitman Associates, Inc. Full time

    Job Summary:We are seeking a flexible and dependable Event Support Specialist to assist with registration and other basic event duties at local events. As an Event Support Specialist, you will be responsible for greeting and assisting visitors, maintaining a personable manner of communication, and anticipating the needs of others to ensure a seamless and...

  • Event Operations Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Arena Stage Full time

    Job OverviewPosition Summary:The Event Operations Specialist at Arena Stage is integral to the successful planning and execution of various events while fostering strong client relationships. This role encompasses a range of administrative duties, including responding to inquiries, conducting venue tours, and occasionally overseeing smaller-scale events. The...

  • Event Coordination Specialist

    2 weeks ago

    Washington, United States Johns Hopkins University Full time

    Position OverviewJohns Hopkins Carey Business School is in search of an Event Coordination Specialist. This role is pivotal in facilitating all academic and programmatic gatherings, meetings, conferences, and special occasions for both internal and external clients.The Event Coordination Specialist will manage all scheduling and resource allocation through...

  • Event Coordination Specialist

    2 weeks ago

    Washington, United States ERP International Full time

    Position OverviewERP International is in search of skilled individuals for the role of Event Coordination Specialist to support the Advanced Research Projects Agency - Health (ARPA-H). If you are committed to addressing significant health care challenges, we encourage you to explore the outstanding career opportunities available at ARPA-H.Work EnvironmentThe...

  • Events Specialist

    2 months ago

    Washington, United States The Ladders Full time

    18th July, 2024 R & W Group has an exciting opportunity for an Events Specialist professional to join our mid-sized law firm client in DC, working on a hybrid schedule. The Events Specialist will report to the Director of Marketing and will provide both comprehensive support and planning for all external and internal events and general business development...

  • Event Coordination Specialist

    1 week ago

    Washington, Washington, D.C., United States Crowned Grace, Inc Full time

    Job OverviewCrowned Grace, Inc. is in search of an Event Coordination Specialist to enhance our team. This role involves orchestrating significant gatherings from initial planning to final execution. Utilizing best practices in event management, the specialist will adopt a strategic approach to oversee client-wide meetings and related processes, ensuring...

  • Event Coordination Specialist

    2 weeks ago

    Washington, United States The Ford Agency Full time

    The Ford Agency is currently seeking an Event Coordination Specialist for a prominent law firm in Washington, DC. This role presents a distinctive opportunity for a candidate with robust experience in event management within a professional services context, ensuring the flawless execution of the firm's events.Key Responsibilities:Engage with both internal...

  • Event Coordination and Rental Specialist

    2 weeks ago

    Washington, United States Arena Stage Full time

    Position Overview: The Event Coordination and Rental Specialist at Arena Stage is essential in facilitating the successful execution of events and nurturing client relationships. This role primarily focuses on administrative support, responding to inquiries, conducting venue tours, and occasionally overseeing smaller events. The Specialist collaborates...

  • Event Planning Specialist

    2 weeks ago

    Washington, United States Council on Foreign Relations Full time

    Position Overview:The Council on Foreign Relations is seeking an Event Planning Specialist to join our dynamic Event Operations team. This role is essential in ensuring the seamless execution of various events, both in-person and virtual, at our state-of-the-art conference center.Key Responsibilities:Oversee the planning, coordination, and management of...

  • Event Coordination Specialist

    2 weeks ago

    Washington, United States Convention Industry Council Full time

    Position Overview: The Convention Industry Council is in search of an Event Coordination Specialist. This role is pivotal in facilitating all academic and programmatic gatherings, meetings, conferences, and special occasions for both internal and external stakeholders. Key Responsibilities: Event Management (60%): Ensure that both scheduled and spontaneous...

  • Live Events Specialist

    5 days ago

    Washington, United States Venable LLP Full time

    About the RoleVenable LLP is seeking an experienced Audiovisual Events Specialist to provide technical support for in-person, hybrid, and virtual events. The ideal candidate will have a strong background in audiovisual production and be able to work effectively with cross-functional teams.Key ResponsibilitiesEvent Planning and Execution: Collaborate with...

  • Event Service Specialist

    2 weeks ago

    Washington, United States Guest Services Full time

    Position OverviewThe Event Service Specialist is responsible for the setup, breakdown, and maintenance of catered functions. This role requires a proactive approach to ensure a clean and welcoming environment for guests.Key Responsibilities1. **Customer Engagement**: Welcome guests with a friendly demeanor and anticipate their needs to enhance their...