Personal and Administrative Assistant

3 weeks ago

West Harrison, United States Neuro Alert Full time
Personal and Administrative Assistant

Make us your new Home.

Help us accelerate the growth of our expanding medical services firm The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions. This position is ideal for a proactive, detail-oriented professional who excels in managing diverse tasks and thrives in a dynamic work environment. In this role, you will provide essential support in managing daily activities and ensuring smooth operations for the CEO. This position offers an unparalleled opportunity to work closely with top leadership, providing invaluable support and contributing to their productivity and success.

RESPONSIBILITIES:

  • Supports directly as the go-to person for all needs, including daily administration, calendar management, travel schedule, project coordination, answering calls, etc.
  • May serve as a spokesperson and serves as point of contact with vendors, partners, contractors, consultants, clients, etc.
  • Provides general administrative support.
  • Makes administrative decisions and takes action in CEO's absence.
  • Engage in tasks that support the proper functioning of my personal and professional life, including schedules, travel, activities, among other categories.
  • Arrange travel including flights, ground transportation, lodging, dining and other activities.
  • Help to coordinate functions, events and other activities.
  • Purchasing of household supplies and groceries.
  • Maintain a digital rolodex, update when necessary.
  • Coordinate and effectuate mailings such as cards, invitations.
  • Planning/executing events and parties.
  • Research and execute special projects.
  • Be responsible for "gifting" and delivery of gifts.
  • Create files, spreadsheets and other documentation of certain matters, as necessary.
  • Prepare reports and other materials.
  • Manage healthcare reimbursement, if necessary.
  • Run errands.
  • Keep CEO's home organized and neat.
  • Assist with administrative duties: scheduling appointments, planning travel arrangements, checking emails, answering and making phone calls.
  • Take care of household upkeep and maintenance
  • Sourcing contractors and other personnel to resolve house/house-hold repairs, developing new amenities, etc.
  • Overseeing any repairs, new projects
  • Managing daily/weekly upkeep of the home and its various components
  • Handle bills.
  • Light Housekeeping.
  • Pet (Dog) care.
  • Other related types of duties as assigned/requested by employer.
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:
  • High school diploma, GED, or equivalent required.
  • Bachelor's degree preferred.
  • Client services experience a plus.
SKILLS, KNOWLEDGE, AND ABILITIES:
  • Proven ability to manage a flexible schedule.
  • Always available, mobile, and open to travel.
  • Exemplary planning and time management skills.
  • Outstanding verbal and written communications skills.
  • Ability to interact with high profile clients and executives.
  • Adaptable.
  • Organized.
  • Detail-oriented.
  • Friendly/personable.
  • Discreet.
  • Problem solver/resourceful.
  • Excellent interpersonal skills.
  • Multitasker.
  • Self-starter/takes initiative.
  • Works well under pressure.
SOFT SKILLS:
  • Possess positive attitude and highly communicative interpersonal skills.
  • Always exhibit polite and professional communication.
  • Team-oriented.
  • Excellent customer service.


PAY:

Commensurate dependent upon experience, competencies, and qualifications.

Neuro Alert is an Equal Opportunity Employer. Employment with Neuro Alert is at-will.

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