Administrative Assistant

3 weeks ago

West Hollywood, United States Mens Health Foundation Full time $24 - $32
Job DescriptionJob Description

Are you in search of a fulfilling and meaningful position? Do you want to work for an organization that promotes growth and development?

Here at Men's Health Foundation, we envision a world where inequity and stigma do not separate people from healthcare.


"Reimagining Healthcare" is our commitment to affirming the unique experience of every patient. We prioritize our patients’ evolving needs and strive to help each patient feel comfortable, understood, and respected.


Why Men's Health Foundation?

Men's Health Foundation is seeking compassionate, mission-driven individuals. We believe that by reimagining how healthcare is delivered, we can help create greater health equity for those most at risk, breaking down barriers to care. We welcome all backgrounds, gender identities, and expressions.

We recognize our staff as the heart of our organization and seek to provide a generous and competitive benefits package to support our employee's well-being. We offer the following:

  • Medical, Dental, Vision, Life and LTD insurance (may be eligible on the 1st of the month following date of hire)
  • 11 Paid Holidays + 1 mental health day
  • 401(k) Retirement plan (may be eligible for employer matching up to 4% following completion of 90th day of employment)
  • Flexible Spending Account (FSA)
  • 40 hours of sick pay (following completion of 90th day of employment)
  • 120 hours of PTO accrued within the 1st year of employment

We seek team members who embrace and champion diversity, as our work within the LGBTQ+ community promotes positive sexuality and inclusivity. Candidates should be comfortable with exposure to imagery, events, and materials that reflect our culture of acceptance and expression, ensuring alignment with our values.

OVERVIEW

As the Operations Admin Assistant, you'll play a pivotal role in supporting our executive and senior leadership teams, directly impacting the efficiency and success of our operations. Reporting to the Administrative Services Manager, you'll be the go-to person for managing and executing essential administrative tasks, ensuring smooth communication with staff and clients alike. This role is your opportunity to shine by enhancing the workplace experience through exceptional customer service, fostering a strong sense of community, and expertly coordinating the daily operations that keep our office running seamlessly.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

(This list may not include all the duties assigned.)

ADMINISTRATIVE

  • Covers front desk reception and oversees day-to-day operations of MHF’s administrative offices
  • Greets, welcomes and directs visitors to appropriate staff/office space
  • Provides administrative assistance to executive and/or senior level management, which includes, but is not limited to, organizing meetings, taking minutes, writing memos, spreadsheets, reports, and other projects as needed
  • Performs clerical duties such as answering and routing phone calls, filing, photocopying, transcribing, and faxing
  • Receives, sorts, and distributes/coordinates mail and deliveries
  • Has the ability to multi-task and work in a fast-paced environment
  • Other duties as assigned

OFFICE COORDINATION

  • Ensures all office supplies, snacks, and beverages are reasonably stocked
  • Maintains inventory count for multiple locations as needed
  • Maintains organization of all storage, kitchen, and copy areas
  • Monitors meeting room schedules and prepares rooms for all meetings
  • Maintains tidy, functional, and well-equipped meeting, collaborative, and common areas
  • Acts as the point person for troubleshooting office equipment and coordinating repairs/replacement
  • Coordinates staff and visitor meals as needed
  • Participates in the employee engagement committee
  • Oversees ordering of office supplies, kitchen and bathroom supplies, and snacks and beverages
  • Treats all teammates, colleagues, vendors, and customers with kindness and respect
  • Is a team player who is proactive, flexible, professional, highly organized, and detail-oriented
  • Other duties as assigned

EXPERIENCE:

  • 1 – 3 years of work experience in a customer service role such as front desk/reception, administrative assistant, or other related roles
  • Bachelor’s degree preferred but not required

COMPANY REQUIREMENTS:

  • Must be able to pass a background check to include a 7-year criminal, 10-year SSN & employer history reference check
  • Must have valid California driver’s license, at all times
  • Excellent interpersonal skills
  • Attention to detail
  • Must be able to work flexible schedules
  • Must accept yearly influenza vaccine or follow standard protocols for infection control if declined
  • Must undergo annual testing for tuberculosis as required by the Centers for Disease Control and Prevention
  • Must comply with organization wide policies and procedures for COVID 19 testing

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