Administrative Assistant

1 month ago

West Sacramento, United States S&G Carpet and More Full time
Job DescriptionJob Description"S&G Carpet and More is hiring an Administrative Assistant to join the team in West Sacramento, CA"
  • This is a full-time in-person position. Training will be in-office at the Corporate offices in West Sacramento, M-F.
  • Pay starts at $18 to $20 per hour
  • Monday through Friday schedule. Typical office hours.
  • Benefits include medical, vision, dental, 401K, life insurance
The S&G Administrative Assistant is responsible for assisting with a variety of administrative work.
The Administrative Assistant will enter and process invoices, payments, perform reconciliations, data entry, etc. at the request and guidance of the CFO and/or Lead Accountant. They will communicate professionally with staff and customers via phone and email to aid in collections and information gathering. They will use S&G’s software to navigate orders and use simple spreadsheets to read reports and aid in reconciliations.
This position may have focused objectives each week, depending on the administrative department they will be trained to fulfill. The position may specialize in various roles, such as: Installer Payables, Accounts Payable, Accounts Receivable, data entry, general administrative tasks, etc.
The administrative assistant will train at the West Sacramento Corporate offices, Monday through Friday.
This is a full-time position which will have a specific start time between 8am and 9am and a specific end time between 5pm and 6pm.
The Administrative Assistant must:
  • Be self-motivated and adept at problem solving
  • Clearly communicate
  • Engage in professional behavior with Company staff, customers, and vendors
  • Work cohesively with peers and members of the corporate team
Primary Duties and Responsibilities:
  • Data Entry –
    • Navigating multiple systems to retrieve information and update information
  • Installer Payables –
    • Responsible for accurate and weekly payments to subcontractors
    • Review, enter, and pay invoices
    • Communicate with subcontractors and other members of the S&G team to ensure accurate payment of invoices
    • Mail out payments to the subcontractors
    • Track and review insurance and applications
  • Accounts Payable –
    • Responsible for accurate and weekly payments to vendors; Review, enter, and pay invoices
    • Code to appropriate GL accounts
    • Communicate with vendors and other members of the S&G team to ensure accurate payment of invoices
  • Accounts Receivable –
    • Responsible for collecting payments from customers
    • General administrative work – provide general administrative work based on the needs of the administrative office, lead accountant, and CFO
Skills and Specifications:
  • Intermediate computer skills, including Outlook, Excel, and Word
  • Accurate and efficient data entry
  • Punctuality, dependability, and responsiveness.
  • Capable of preserving confidential/sensitive Company information.
  • Can work alone or as part of a team.
  • Strong presentation and communication skills, both writing and verbal
Education and Qualifications Preferred:
  • 2+ years administrative experience preferred.
  • A short skills assessment will be given at the interview.
Requirements of the Position:
  • The administrative assistant will work at a computer display terminal for 6-8 hours a day.
  • The administrative assistant will train and work at the West Sacramento Corporate office, Monday through Friday, during their agreed upon working hours.
Why consider a career with S & G Carpet and More?
  • S&G Carpet and More is the largest independently owned floor covering retailer in Northern California with 9 locations and 7 warehouses
  • We've been in business for over 70 years Since 1948
  • On-the-job training provided. Get paid while you train
  • We promote from within whenever possible
  • Full time hours guaranteed/ Part time hours are available if desired
  • S&G Carpet and More is an Equal Opportunity Employer
Job Type: Full-time
Salary: $18.00 - $20.00 per hour
Benefits:
  • 401(k)
  • Dental insurance
  • Employee discount
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance

Schedule:
  • 8 hour shift
  • Day shift

 

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