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Administrative Assistant

2 months ago

West Palm Beach, United States SV MICROWAVE Full time

Are you a friendly, organized person that likes to help? Are you looking for a great work environment at a growing company? SV Microwave, a division of Amphenol, is seeking an Administrative Assistant at our West Palm Beach manufacturing facility. The Administrative Assistant sits at the front desk and greets and provides direction and information to visitors to the organization in a positive, professional manner. They will also assist with administrative tasks and projects. This position reports to the Human Resources Manager and will suit someone looking for stability or growth.


Responsibilities

Front Desk/Facility Access

  • Greets visitors; determines the purpose of each person’s visit and directs or escorts them to the appropriate location
  • Ensures that all visitors sign in to the visitor system and receive badges before entering the facility, runs monthly Visual Compliance Report
  • Answers and directs phone calls not handled by automated system
  • Manages the reception area, ensuring it is tidy and presentable
  • Receives, sorts, and distributes daily mail and deliveries
  • Provides basic information to visitors and employees regarding company policies and procedures


Administrative/Human Resources

  • Forecasts and maintains office supplies to ensure adequate supplies are available
  • Orders lunch for meetings and maintains conference room supplies
  • Performs administrative and clerical support tasks as needed, such as auditing data, creating documents and scheduling interviews and meetings
  • Assists with onboarding processes, including preparing new hire paperwork
  • Updates training databases with new employees and changes
  • Creates monthly training sheets and logs in completed training
  • Updates Work Instructions in training database
  • Issues employee parking decals and runs monthly parking decal report
  • Conducts quarterly paperwork audits for parking decals and facility keys


Requirements

  • Strong organization and attention to detail
  • Excellent interpersonal and customer service skills
  • Basic understanding of administrative and clerical procedures and systems
  • Proficient with Microsoft Office Suite (Word, Excel, Outlook)
  • High school diploma or equivalent; additional education, experience/interest in HR a plus
  • Bilingual English/Spanish a plus


Physical Requirements

  • Prolonged periods of sitting at a desk
  • Must be able to lift up to 15 pounds at times


What we offer

  • A people-oriented corporate culture with respect for work-life balance
  • A start-up atmosphere within a large, established organization
  • A meritocracy where a high level of achievement and contribution is rewarded
  • Veteran friendly
  • Financial security through competitive salary, incentives and retirement plans
  • On the job training and continuous career development opportunities
  • 401k with a generous company match plus an additional employer-paid contribution
  • Healthcare including medical, dental and vision, life and disability
  • 15 days of Paid Time Off and 12 paid holidays
  • Tuition reimbursement opportunities and education loan repayment assistance
  • The stability of a company with a record of strong financial performance


This position requires access to controlled technology that is subject to US export controls. Qualified candidates must be a US Person (including US Citizen, lawful permanent resident, or protected individual as defined by 8 U.S.C. 1324b(a)(3) or eligible to obtain required authorizations(s) from the U.S. Government.


Drug free work environment/An Equal Opportunity Employer, Minority/Female/Disabled/Vet/Sexual Orientation/Gender Identity or National Origin