Front Desk Coordinator I

2 months ago

Kailua, United States Boys & Girls Club of Hawaii Full time

**Front Desk Coordinator I - Windward Clubhouse**

Club Admin Kailua, Hawaii Minimum Experience **Mid-level** Compensation **$13.00/hour**

If so, the Windward Boys & Girls Clubhouse might be the place for you

The Front Desk Coordinator position at the Windward Boys & Girls Club is responsible for the various daily functions, which include but are not limited to answering telephones, typing, computer data input/entry, duplicating and filing, maintaining office equipment and supplies, setting up and maintaining employee files and documents, and handling cash receipts and deposits.

Here are more details:

* Located in our Windward Clubhouse on the Island of Oahu.

* Starting pay is $13.00 an hour (depending on experience).

* Regular Part-Time position, 35 hours a week.

* Hours are M-F: 9 am to 5 pm, but schedule will be flexible and varies on the hours of operation

* GREAT benefits like medical, dental and Paid Time Off

If this job sounds like a good fit please apply directly on our website:

Below are more of the details on the position.

PRIMARY FUNCTION:

* Welcome and greet all who enter the Clubhouse: members, parents, volunteers, etc.

* Answer phone by the third ring, Aloha Boys & Girls Club this is ____.

* Manage KidTrax database: enter new members, renew expiring memberships by working 3 months out; enter program attendance information within 24 hours of the program

* Filing: Daily sign-in sheets, activity sheets, Requisitions, etc

* Process Donations

* Close out money at the end of the day and complete Fee Reconciliation Form

* Process member payments including membership fees, card replacement fees, Intersession, and sports league fees

* Keep desk area clean and organized.

* Manage and order office supplies (paper, print cartridges, copy machine, etc.) and clubhouse supplies (toilet paper, paper towels, soap, sani-wipes, etc.)

* Follow BGCH cash policies.

* Additional responsibilities-performs other duties as assigned to ensure the success of programs under his/her jurisdiction.

MINIMUM QUALIFICATIONS :

Education

High School diploma

Experience

Two years of administrative assistant, secretarial and/or office experience.

Substitution (in lieu of the above education & experience the following can serve as a substitute)

Graduation from a business school may substitute for one year of experience.

An Associates or Bachelors degree may substitute for one year of experience.

Required Skills, Knowledge and Abilities

* Ability to operate a personal computer, using word processing and spreadsheet and database management programs.

* Possess good grammar, punctuation, and filing skills.

* Ability to perform duties with limited supervision, using good organizational skills, and with frequent interruptions.

* Must enjoy being in an environment where there are many children.

* Ability to communicate and work effectively with people and youth of diverse ethnic and socioeconomic backgrounds.

* Ability to work independently.

* Ability to work for prolonged periods of time at high levels of activity, managing multiple tasks with varying deadlines.

* Ability to write clear and concise reports, letters, memos, etc.

* Able to work flexible hours and days.

* It is Boys & Girls Club of Hawaii's business decision due to the nature of our business and who we serve to require potential hires to be fully vaccinated for the COVID-19 virus in order to be further considered for employment.

What's In It For You

Discover why BGCH made Hawaii's Best Workplace and Hawaii's Best Places to Work in 2021 and 2022

* Community: work with inspiring and awesome co-workers. This rated as the #1 reason BGCH employees love working at BGCH

* Purpose: An opportunity to make the world a better place for those youth who need us the most

* 19 days of PTO (full time) plus your Birthday Holiday We offer PTO for part-time team members too

* 14 Paid Holidays a year

* 100% employer-paid medical, dental and vision insurance (over 20 hours). Discounts offered for your family too (employee to pay).

* Pension with an 8% match of your salary (after working a designated # of hours).

* Free Life Insurance (over 30 hours a week).

* Employee Assistance Program

* Pet Insurance

* Amazon Gift Card for your Anniversary And a Starbucks Gift Card every year to buy a treat for your Birthday

* BGCH Fun Days to be celebrated with your club/department

* BGCH is committed in Investing in Your professional Development

BGCH Values: All BGCH employees must be able to embrace and embody the following key values:

- Kindness and Aloha, 2) Integrity and Trust, 3) Highest Potential, 4) Diversity, Equity, and Inclusion, and 5) Growth Mindset.

- They approach obstacles and challenges with Kindness and Aloha ; this includes being patient and positive when working with others.

- Makes decisions and choices with Integrity in everything that they do (especially when no one is looking. It is important that you build Trust with your supervisor and coworkers.

- Works towards and is always looking for ways to achieve their Highest Potential at work. This includes working with their supervisor and coworkers in a collaborative and constructive way.

- Diversity, Equity and Inclusion

- Approach projects and tasks with a Growth Mindset as opposed to a fixed mindset. A Growth Mindset means embracing a mindset that encompasses innovation, creativity, learning, collaboration, being open to new, uncomfortable ideas and opinions different than your own, if it means doing things more efficiently or better.

Physical and Mental Requirements:

Ability to carry out detailed and complex instructions; ability to BGCH with coworkers and public by telephone and in person as a member of a team to provide services to external and internal customers; ability to perform a variety of duties and prioritize tasks to meet organizational needs. Ability to clearly and concisely exchange ideas, information and guidance in person, by telephone, email, fax or correspondence. Physical requirements include: sight, hearing, sitting for four or more hours a day, standing for one to two or more hours a day, stooping; skills essential for successful communications include speaking, writing and reading comprehension.

Additional Responsibilities/Requirements

* Performs other duties as assigned to ensure success of programs under his/her jurisdiction.

Equal Opportunity Employer:

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any legally protected classification including race, color, religion, sex, sexual orientation, gender identity, national origin, age, neurodiversity, disability, or protected veteran status. Boys & Girls Club of Hawaii takes affirmative action in support of its policy to advance in employment legally recognized individuals including minorities, women, protected veterans, and individuals with disabilities.

Location Kailua, Hawaii Minimum Experience Mid-level Compensation $13.00/hour

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