Facilities & Operations Coordinator
4 weeks ago
Description#1 Airport in North America and Indiana Chamber's Best Places to WorkPaid Childcare Reimbursements up to $10k/year, per child. Paid Tuition Assistance up to $5,250/yearGenerous Medical, Dental, Vision and RXFree Healthcare through Marathon HealthPet InsuranceUp to 5% Match Retirement PlanGenerous Paid Time Off Programs & MORE GENERAL SUMMARYThis position is responsible for operational, facilities and administrative functions to support the GIFTZ General Manager, the GIFTZ & IMC Departments and assists departmental personnel; must exercise considerable initiative, drive, independent judgment, motivation, confidentiality, and discretion in handling issues, matters, projects and delegated assignments. Prioritizing and managing multiple projects simultaneously, and following through on all issues in a timely manner; preparing correspondence and other communications; creating and managing files and legal documents; assisting in document signature process; performing basic technology research; general office management, including arranging meeting and calendar coordination, answering calls and sorting mail, purchase order and invoice oversight and management; and keeping informed of pertinent policies, rules and regulations.ESSENTIAL FUNCTIONS Coordinate and support the GIFTZ Treasurer on operational matters in the production, maintenance, forecasting and oversight/tracking of the Operating Budget for the GIFTZ. Provide operational data for monthly AR billings sheets and warehouse reconciliation. Dispute resolution on AR outstanding balances. Manage all office files (both electronic and hard copy), including legal files for the GIFTZ and IMC. Manage IMC access key inventory. Manage office supplies and marketing material. Manage external mail pick-up for GIFTZ; internal mail pick-up and deliveries for the GIFTZ. Complete business expense reimbursement forms (BERF) for GIFTZ staff, as necessary. Assist Operating Director & General Manager in the administration and research of Lease and Service Provider Agreements including creation, copy and distribution of legal documents being created by and/or for GIFTZ and IMC. Manage and maintain content to/from GIFTZ's database (SageAct), as directed. Manage and create GIFTZ board packet documents. Participate and support GIFTZ marketing presentations, bundle marketing packets and reorder collateral materials related to GIFTZ's marketing program. Conduct annual FTZ Operator audits ensuring federal operating compliance. Operate public FTZ warehouse including scheduling pick-up/deliveries, load/unload trucks, scheduling shipments, creating shipment documents, track and reconciliation in inventory management software (SmartZone). Ability to operate and/or be trained on forklift equipment. Research new and potential customers and coordinate introduction meetings. Support Property Director with contract terms compliance for tenants and service providers. Coordinate data entry for Capital budgets for IMC and Property departments. Run various reports on a weekly/monthly basis. Create, track and coordinate purchase orders in Oracle.MINIMUM REQUIREMENTS Graduation from an accredited college or university, any coursework. Advanced experience in computer/Microsoft works package. Ability to perform all the physical and cognitive tasks outlined in the job description.Required Licenses, Certificates, Conditions Valid driver's license and demonstrated good driving record. Ability to pass the requisite airport and TSA security checks. Ability to perform all the essential functions of the job outlined without creating a direct threat to the safety of oneself or others.PHYSICAL DEMANDS AND WORK ENVIRONMENTThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical Demands: While performing the duties of this position, the employee is required to walk, sit, use of hands to finger, handle, or feel objects, reach with hands and arms, balance, stop, talk or hear. The employee must occasionally lift and/or move up to 25+ pounds or more. Specific vision abilities required by the position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Operate a motor vehicle with a valid driver's license. Use of a computer and other personal assistance devices (tablets or mobile phone) are a must for this position. Work Environment: This position is performed within an office environment at least 80% of the time. The other 20% the employee will be exposed to weather conditions prevalent at the time. With multiple worksites the noise level varies from the office environment and the outside environment. The incumbent in this position is expected to work independently and as part of the team.
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Facilities & Operations Coordinator
2 weeks ago
Indianapolis, United States Indianapolis Airport Authority Full timeDescription#1 Airport in North America and Indiana Chamber's Best Places to Work!Paid Childcare Reimbursements up to $10k/year, per child. Paid Tuition Assistance up to $5,250/yearGenerous Medical, Dental, Vision and RXFree Healthcare through Marathon HealthPet InsuranceUp to 5% Match Retirement PlanGenerous Paid Time Off Programs & MORE GENERAL SUMMARYThis...
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Facilities & Operations Coordinator
2 weeks ago
Indianapolis, United States Indianapolis Airport Authority Full timeDescription#1 Airport in North America and Indiana Chamber's Best Places to Work! Paid Childcare Reimbursements up to $10k/year, per child. Paid Tuition Assistance up to $5,250/year Generous Medical, Dental, Vision and RX Free Healthcare through Marathon Health Pet Insurance Up to 5% Match Retirement Plan Generous Paid Time Off Programs & MORE GENERAL...
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Facilities Engineering Reporting
2 months ago
Indianapolis, United States Health & Hospital Corporation of Marion County Full timeDivision:Eskenazi Health Sub-Division: Hospital Req ID: 21295 Schedule: Full Time Shift: Days Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of the...
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Facilities Engineering Reporting
2 months ago
Indianapolis, United States Health & Hospital Corporation of Marion County Full timeDivision:Eskenazi Health Sub-Division: Hospital Req ID: 21295 Schedule: Full Time Shift: Days Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of...
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Facilities Coordinator
1 month ago
Indianapolis, United States IvyTech Full timeWho We Are: We are a diverse open-access college that fuels Indiana's economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are "higher education at the speed of life!" Our Values: • Empathy: We stand with our students,...
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Maintenance Coordinator
5 days ago
Indianapolis, Indiana, United States Bristol-Myers Squibb Company Full timeJob SummaryThe Bristol-Myers Squibb Company is seeking a highly skilled CMMS Coordinator to join our team. As a CMMS Coordinator, you will be responsible for the effective administration, scheduling, and coordination of maintenance activities through the Computerized Maintenance Management System (CMMS) in support of Facilities, Engineering, and Calibration...
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Facility Operator
1 month ago
Indianapolis, United States Zion Evangelical United Church of Christ Full timeFacility Operator Part-Time Job Description The Facility Operator of Zion Evangelical United Church of Christ has the primary duties listed below. These primary duties are subject to revision from time to time as determined by the Facility Operator, Property Committee Chairperson, and the Personnel Committee in consultation with the Senior Pastor. The...
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Facility Operator
4 weeks ago
Indianapolis, United States Zion Evangelical United Church of Christ Full timeFacility Operator Part-Time Job Description The Facility Operator of Zion Evangelical United Church of Christ has the primary duties listed below. These primary duties are subject to revision from time to time as determined by the Facility Operator, Property Committee Chairperson, and the Personnel Committee in consultation with the Senior Pastor. The...
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Operations Coordinator
4 days ago
Indianapolis, Indiana, United States Bila Solar, Inc. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Operations Coordinator to join our team at Bila Solar, Inc. This is an exciting opportunity to support the plant manager and contribute to the success of our solar panel manufacturing facility.Key ResponsibilitiesServe as the primary point of contact for employees, providing support and...
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Service Operations Coordinator
2 weeks ago
Indianapolis, Indiana, United States Vanco Full timeJob OverviewPosition: Service Operations CoordinatorCompany: VancoCompensation Package Includes:Competitive SalaryPaid Time OffPaid HolidaysHealth InsuranceDental InsuranceCompany-Paid Life InsuranceRetirement Plan MatchingAre you looking to advance your career in a supportive and family-oriented environment? Vanco, a locally owned service provider...
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Transportation Operations Coordinator
2 weeks ago
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Facilities Operations Technician
2 weeks ago
Indianapolis, Indiana, United States Langham Logistics, Inc Full timeThe Facilities Operations Technician plays a crucial role in achieving Langham Logistics, Inc.'s operational objectives related to efficiency, quality, process enhancement, and profitability by ensuring optimal functionality of all distribution center machinery, facility utilities, and safety protocols. This position is primarily based at the corporate...
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Operations Coordinator
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Indianapolis, Indiana, United States United Rentals Full timeJob SummaryWe are seeking a highly organized and detail-oriented Operations Coordinator to join our team at United Rentals. As an Operations Coordinator, you will play a critical role in ensuring the smooth operation of our equipment dispatch process.Key ResponsibilitiesSchedule and Coordinate Equipment Dispatch: You will be responsible for scheduling...
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Operations Coordinator
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Indianapolis, Indiana, United States Sales Xceleration® Full timeAbout Sales XcelerationSales Xceleration is a leading fractional sales organization in North America, headquartered in Indianapolis, IN. With over 13 years of experience, we have a team of over 210 Sales Consultants serving small to mid-sized businesses in their communities. Our mission is to provide business owners with an experienced Sales Consultant to...
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Transportation Operations Coordinator
2 weeks ago
Indianapolis, Indiana, United States Professional Management Enterprises Full timeJob OverviewPosition Summary:The Transportation Operations Coordinator is responsible for effectively scheduling and dispatching transportation services to various providers. This role involves ensuring that all trips are organized efficiently to meet client needs.Key Responsibilities:Schedule and dispatch transportation routes for service providers.Assist...
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Facilities Operations Supervisor
1 week ago
Indianapolis, Indiana, United States Indianapolis Zoo Full timeJob OverviewWe are seeking a dedicated Facilities Manager who excels in leadership and possesses a strong background in maintenance and facility operations. This role is crucial in furthering our mission to safeguard nature and inspire community engagement.Key ResponsibilitiesOversee personnel management for a team of 17, including tasks such as...
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Operations Coordinator
1 week ago
Indianapolis, Indiana, United States PS Logistics Full timeJob SummaryPS Logistics is seeking a highly skilled Operations Specialist to oversee the daily operations of the company. This key role is responsible for ensuring the smooth and efficient execution of daily tasks, optimizing processes and procedures to achieve maximum efficiency, and guaranteeing deliverables are met.Key ResponsibilitiesManage and...
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Marketing Operations Coordinator
3 weeks ago
Indianapolis, United States Patterson Horth, Inc. Full timeWe are looking for a qualified Marketing-Operations Coordinator to join our team!Position PurposeAs a Marketing-Operations Coordinator, you’ll help and work with talented, supportive Patterson Horth employees who will help you learn and challenge you to grow your skills and contribution. You’ll be responsible for assisting the marketing team as well as...
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Marketing Operations Coordinator
3 weeks ago
Indianapolis, United States Patterson Horth, Inc. Full timeWe are looking for a qualified Marketing-Operations Coordinator to join our team!Position PurposeAs a Marketing-Operations Coordinator, you’ll help and work with talented, supportive Patterson Horth employees who will help you learn and challenge you to grow your skills and contribution. You’ll be responsible for assisting the marketing team as well as...
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Facilities Operations Supervisor
2 weeks ago
Indianapolis, Indiana, United States Indianapolis Zoo Full timeJob OverviewThe Indianapolis Zoo is seeking a dedicated Facilities Manager who possesses strong leadership skills and a creative approach to maintenance and facility operations. This role is crucial in supporting the Zoo's mission to protect nature and inspire conservation efforts.Key Responsibilities:Oversee personnel management for a team of 17, including...
