Facilities Coordinator

1 month ago

Indianapolis, United States IvyTech Full time

Who We Are:
We are a diverse open-access college that fuels Indiana's economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are "higher education at the speed of life"

Our Values:
• Empathy: We stand with our students, partners, and communities.
• Integrity: We treat all with dignity and respect.
• Accountability: We deliver on our commitments.
• Agility: We innovate, iterate, and transform.
• Connectivity: We connect with partners to strengthen communities and ensure student success for all.

The Position:

GENERAL PURPOSE AND SCOPE OF THE POSITION:
This role will involve providing administrative and clerical support to the assistant director of Maintenance & MEP, the Maintenance Supervisor, and the Locksmith & Life Safety Coordinator within the Facilities-Maintenance department. Responsibilities include overseeing administrative functions such as scheduling work, coordinating and scheduling contractors, purchasing supplies and equipment, tracking invoicing and costs, reviewing utility bills, and managing PM/service contracts to ensure the safe and reliable functioning of all campus buildings and equipment. Additionally, the Coordinator will assist with workflow and cross-functionality for other areas within the facilities department.

MAJOR RESPONSIBILITIES:

  • Manage purchasing, invoicing, and receipt/distribution of supplies, equipment, and tools for the maintenance department
  • Lead efforts for routing work order tickets in CMMS (New Rocket "Service Now") to maintenance staff and other facilities areas
  • Coordinate scheduling of third-party contractors and manage completion of contracted work. Assist with tracking when contractors are on site and coordinate with security and facilities staff appropriately.
  • Maintain equipment PM schedules and manage scheduled PM work by in house staff and contractors. Create and maintain master campus schedule of items and associated PM schedules.
  • Provide support to MEP Director and Life Safety coordinator related to purchasing and maintaining state permits for elevators, BPVs, and event permits
  • Escort vendors as needed and coordinate with third-party contractors to complete projects and PM work.
  • May act as a point of contact with vendors to order, receive and ensure payment for goods and services
  • Occasionally conduct routine inspections of buildings to identify issues with equipment, fixtures, building components, and Furniture, Fixture & Equipment (FF&E)
  • Assist with inventory control and organization of storage spaces
  • Collect, distill, and prepare data for review, including staff work order completion data, campus utility bills, and more.
This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED: Asst Director of Maintenance and MEP

SUPERVISION GIVEN: none

EDUCATION AND EXPERIENCE:
  • High school diploma or equivalent GED
  • Ability to read, write, and understand instructions relating to maintenance tasks
  • Ability to use and understand a digital work order system on computer or tablet
  • Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance and heavier lifting or movement tasks with assistance.
  • Move safely up and down stairs, service ramps, and/or ladders
  • Must be able to hold or obtain an Indiana driver's license
  • Must be detail-oriented and thorough as well as flexible for changing situations
PREFERRED QUALIFICATIONS:
  • Experience in a educational institution maintenance setting
  • Knowledge of local building codes, regulations, and ordinances
  • Ability to read and interpret blueprints and schematics
  • Purchasing / procurement experience
  • Ability to use hand and power tools


STARTING SALARY RANGE: $18.50 - $20.50

CLASSIFICATION: N4

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

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