Finance and procurement coordinator

Full job description Requisition Number: 58596 Location: Boulder, Colorado City: Boulder State: Colorado Employment Type: University Staff Schedule: Part-Time Posting Close Date: 28-Aug-2024 Date Posted: 14-Aug-2024 Job Summary The School of Law at CU Boulder welcomes applications for a part-time Finance and Procurement Coordinator This role serves as an essential member of the finance team of Colorado Law, and is responsible for the accurate processing of multiple financial, payroll, and procurement functions. Areas of specialization and oversight include payroll processing and reconciliation, processing student appointments, processing financial transactions, and providing procurement assistance. This role also identifies potential accounting discrepancies and provides ad-hoc finance support. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We Are At the Colorado Law School, we are an engaged, diverse, and inclusive community of students, faculty, staff, and alumni who help one another succeed. Our selective admissions process keeps our student body small, enabling our faculty, staff, alumni, and community to invest deeply in each student’s success. Because we take our responsibility to educate and train future lawyers very seriously, our curriculum, research centers, and experiential learning opportunities are crafted to prepare students for success in today’s changing legal environment. What Your Key Responsibilities Will Be Procurement and Reimbursements: Assist with review and approval of law staff/faculty expense reports in Concur Travel expense system. Review expense reports for accurate accounting codes, spending accounts, and to ensure spending is in compliance with relevant fiscal policies. Procure goods and services through a variety of methods and complete all necessary documents and forms. Monitor purchases and payments within the financial system to ensure prompt and accurate processing. Under the direction of the Assistant Director of Operations and Finance, provide procurement guidance to law school staff and faculty on appropriate procurement processes and accounting practices. In conjunction with Assistant Director of Operations and Finance, meet with staff and faculty to assist with expense/purchasing system issues. Assist with corporate card and procurement access provisioning for staff/faculty. Update School of Law internal procurement guidance and disseminate internal Law School procurement policies to new faculty/staff as needed. Process payment authorization forms for Loan Repayment Assistance Program and perform reconciliation. Assist with Student Fee Committee expense reimbursements and student travel estimates. Maintain internal student organization expense tracking sheet. Accounting and Finance: Review monthly financial documents for all units within the law school to ensure accurate expense reporting. Highlight unusual expense activity or incorrect expense coding to Assistant Dean of Budget & Finance. Process journal entries and payroll expense transfers to correct accounting errors. Prepare ad hoc financial reports as needed for the finance team, faculty, and staff. Payroll and Leave Management: In coordination with HR Service Center, manage all department-initiated payroll actions for law school staff and student employees. Ensure accuracy of all payroll-related transactions in Human Capital Management system and monthly payroll reconciliation. Process student hires for all law school departments. Manage onboarding paperwork and processes related to these student hires. Fellowship HCM entries and payroll for the law school’s Career Development Office fellowship programs. Review and verify accuracy of transactions that include, but are not limited to, hiring, termination, pay rate changes, position updates, and funding updates. Calculate and correct over-payment situations and work with employees/HR Service Center to resolve these issues. Process Additional Pay Forms and other one-time payments. Track compensatory leave for eligible staff. Communicate any leave discrepancies with related employees and notify the Assistant Dean of Budget & Finance of any time collection issues. Review monthly payroll register to ensure accuracy of faculty and staff payroll. Stay abreast of student employment policies that affect payroll and communicate to students and supervisors. Manage work-study allocations for student employees. Process summer student fellowship stipends. Process payments for Trial Advocacy Program. What You Should Know This is a fully remote position. This is a part-time position working 24 hours per week. This position has a flexible work schedule which must include working Thursdays to meet departmental needs. What We Can Offer The salary range for this 60% time position is $30,000 to $37,500 annually. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line Visit our Total Compensation Calculator to learn more. Benefits The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder. Be Statements Be professional. Be resourceful. Be Boulder. What We Require Bachelor's degree. An equivalent combination of education and experience may substitute for the degree on a year for year basis. 2 years experience providing accounting and administrative support to a professional office. What You Will Need Knowledge of financial, administrative, and procurement regulations and procedures and understanding of accounting principles and practices. Ability to communicate effectively, both in writing and orally. What We Would Like You to Have Degree in business administration, finance, accounting, or a similar field. Accounting and payroll experience. Higher education finance/accounting experience. Experience with Marketplace or other procurement software. Experience using Human Resource Information Systems, or other payroll and finance databases. Experience using university financial reporting software such as m-Fin. Special Instructions To apply, please submit the following materials: A current resume. A cover letter that briefly describes how your background and experience align with this position. We may request references at a later time. Please apply by August 28, 2024 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Posting Contact Information Posting Contact Name: Boulder Campus Human Resources Posting Contact Email: Recruiting@colorado.edu #J-18808-Ljbffr