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Facilities Coordinator

2 months ago

Portsmouth, United States Portsmouth Regional Hospital Full time

Description

Introduction

Do you have the career opportunities as a(an) Facilities Coordinator you want with your current employer? We have an exciting opportunity for you to join Portsmouth Regional Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Benefits

Portsmouth Regional Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

  • Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
  • Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
  • Free counseling services and resources for emotional, physical and financial wellbeing
  • 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  • Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  • Family support through fertility and family building benefits with Progyny and adoption assistance.
  • Referral services for child, elder and pet care, home and auto repair, event planning and more
  • Consumer discounts through Abenity and Consumer Discounts
  • Retirement readiness, rollover assistance services and preferred banking partnerships
  • Education assistance (tuition, student loan, certification support, dependent scholarships)
  • Colleague recognition program
  • Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  • Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Facilities Coordinator where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise

Job Summary and Qualifications

Administrative Assistant to Director of Engineering and Facilities Management. Supports the Director of Plant Operations and Security, the Assistant Director of Facilities, and department staff.

SPECIFIC ELEMENTS & ESSENTIAL FUNCTIONS:

Assists Vice President of Engineering and Facilities Management. Manages VPs business calendar, coordinates meetings.

Maintains annual memberships and subscriptions for VP, Director, and Assistant Director.

Coordinates and registers off-site seminars and training for VP, Director, Assistant Director, and department.

Receives, prioritizes, and addresses incoming telephone calls for VP, as well as entire department; welcomes visitors.

Interacts with administration office, senior management, corporate executives, state and local officials, hospital personnel, architects, consultants, contractors, vendors.

Serves as secretary for and participates in VPs weekly Direct Reports meetings.

Serves as secretary for the Environment of Care Safety Committee. (Transcribes and distributes meeting minutes, agendas, and handouts in a timely manner, as appropriate.)

Ensures hospital Safety records are kept current per The Joint Commission.

Ensures Environmental of Care metrics is maintained and current on a monthly basis. Follows up with subcommittee chairpersons to update information.

Manages, maintains, and follows-up on time-sensitive Hazardous Materials and Waste manifests on a monthly basis, and ensures that they are 100 accurate for NHDES.

Maintains hospital Project Tracking and Contract Tracking information for VP, Director, and CFO.

Publishes Annual EC Report for the Board of Trustees.

Prepares written correspondence to internal and external entities. Correspondence is clear and concise.

Manages office. Receives and processes correspondence; prepares and processes a high volume of department invoices on Lawson A/P Workflow System; uses OnBase system to track invoice status; places orders for general office supplies, as well as specific maintenance orders for facilities technicians; reconciles and processes monthly AMEX statement for orders placed; maintains department filing system; assists with radio transmissions to and from facilities technicians.

Serves as HealthStream Associate Administrator for department; attends meetings conducted by Administrator; prepares student groups and assigns mandatory RCRA training course modules to hospital-wide staff members, monitors course due dates, and maintains department educational records.

Serves as administrator for Vendor Clear System for E&FM Department.

Serves as super-user for department SharePoint IntraNet Portal for hospital-wide use. Enters new or revised EOC policies and procedures into system and archives obsolete information. Maintains portal for department-specific use and record-keeping information.

Assists in presentation development.

Provides timely and professional communications (email, telephone, voice) to ensure department counterparts are fully integrated into our communication flow.

Ensures all new contractors view our Safety Indoctrination video.

Possesses and functions with a high degree of independent judgment, confidentiality, and interpersonal skills.

Promotes a positive image of the Engineering and Facilities Management Department and the hospital.

Possesses a high degree of secretarial and organizational skills that enhances the operation and effectiveness of the department; demonstrates skill in problem-solving with minimal direction; applies discretion in determining priority and timing.

Demonstrates flexibility and ability to function independently with minimum supervision.

Maintains record retention system per corporate guidelines and ensures compliance.

Acts as information source on departmental policies and procedures.

Assists in establishing department policies and procedures and coordinates special projects or departmental activities.

Demonstrates ability to monitor and relay important information in appropriate manner.

Demonstrates tact, courtesy, and a friendly telephone manner.

What qualifications you will need:
  • High School Graduate / GED
  • 3-5 Years Experience Preferred

Situated in Portsmouth, NH, Portsmouth Regional Hospital is a premier 234-bed acute care facility that offers exceptional healthcare services to the Seacoast region of Massachusetts, Maine, and New Hampshire. This hospital is the sole ACS Verified Level II Trauma Center on the Seacoast of New Hampshire, making it an essential resource for the community. It boasts the region's only comprehensive heart and vascular program, along with 24/7 comprehensive neurosurgical and stroke clot retrieval programs for both hemorrhagic and ischemic strokes. Portsmouth Regional Hospital is owned by HCA Healthcare, a respected healthcare provider that runs three hospitals, an ambulatory surgery center, two freestanding emergency rooms, an urgent care center, and 46 physician practices in New Hampshire. HCA Healthcare has 2,600 colleagues and 554 physicians on staff, provides $15.8 million in uncompensated care, and pays $43.8 million in taxes annually. Its other hospitals in New Hampshire include Parkland Medical Center in Derry, Frisbie Memorial Hospital in Rochester, and freestanding emergency rooms in Seabrook and Dover. In 2023, a third freestanding emergency room is expected to open in Plaistow.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Facilities Coordinator opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.