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Executive Assistant

1 month ago

Little Ferry, United States HelpSystems Full time

Problem Solvers. Proactive Protectors. Relentless Allies. Ready to join us? Let's get started. Fortra is looking for an Executive Assistant to support our President. You will be a strategic partner responsible for working on a range of tasks including calendar maintenance and scheduling, travel coordination, expense management, inbox management, correspondence, and other assigned projects. This is a unique opportunity to leverage your skills and passion for time optimization to boost the productivity for key executives of a fast-growing enterprise software company. WHAT YOU’LL DO Help prioritize time for the President to ensure a focus on achieving key goals, by scheduling meetings and managing complex calendars in accordance with shifting priorities. Event Coordination responsibilities, including scheduling meetings at industry events, sales kickoff meetings, leadership meetings, partnering with marketing on trade shows, etc. Increase organizational effectiveness by proactively keeping the managed leader informed and prepared for the day and week ahead. Assist in executing projects. Manage the creation of high-quality presentations including coordinating the agenda and working with contributors to develop the decks. Coordinate domestic and international travel arrangements. Assist with meeting agenda preparation through preparing slides, editing, revising presentation materials, and being a source of ideas and recommendations. Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure the action required is addressed in a timely manner. Manage expense report coordination and submission. Create, route, and process written and verbal correspondence. Act as gatekeeper with a keen understanding of company and President’s priorities. General administrative duties (e.g., taking detailed notes, compiling data for reports, answering/screening/routing telephone calls) and special projects with constantly moving priorities. Collaborate effectively with other EAs to ensure effective executive team alignment and communication. REQUIREMENTS Extensive (5+ years) professional experience supporting at the executive level and understanding of the go to market aspects of the software sales business. Passion to partner with leadership to promote culture, efficiency and employee experience. Excellent organization and prioritization skills as well as acute attention to detail. Ability to act proactively and juggle multiple tasks in a fast-paced, high growth environment. Digitally savvy with in-depth knowledge of the Microsoft Office 365 suite of products. Experience mapped to a CRO or other sales executive is a big plus. Strong communication skills and ability to interact with internal and external stakeholders of varying levels. A self-starter with the ability to work independently, anticipate needs and make sound decisions with minimal direction. About Us This is Fortra, where we're making a difference by offering a best-in-class solutions portfolio, proactively adapting to the ever-evolving cybersecurity threat landscape, and putting people first. Fortra is a cybersecurity company like no other. We're known for our innovative software and services, world-class support, and the commitment and satisfaction of employees across the globe. Our approach is different, and we’re proud of that. For more information about what it's like to work for us, and learn about our culture, benefits, or perks, connect with us on LinkedIn . We Are Fortra Our people make us great. Our employees are a resilient and diverse group of global problem solvers, proactive protectors, and relentless allies, empowered to show up every day authentically, ready to fight the good fight with Fortra. Here at Fortra, we believe we're stronger when we're all stronger. That's why we're committed to supporting and empowering our employees through a host of offerings, including competitive benefits and salaries, personal and professional development opportunities, flexibility, and much more Visit our website to learn more about why employees choose to work for Fortra. Remember to check out our Glassdoor to learn what our employees are saying and connect with us on LinkedIn . As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status. #J-18808-Ljbffr