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Marketing Project Coordinator

2 months ago

Portsmouth, United States Ascendle Full time

Company Overview:

Ascendle is a leading software development consulting firm that

empowers software product organizations with strategic consulting and accelerated development . We are passionate about helping our clients achieve their business goals through innovative technology solutions and exceptional customer experience. We are looking for a dynamic Project Coordinator to join our team and help drive our marketing efforts.

Position Overview:

The Marketing Project Coordinator will oversee and support various projects from start to finish. They will work closely with project managers, team members, and stakeholders to ensure all projects are completed on time, within budget, and to the satisfaction of all parties involved. They will serve as the point of contact for the project team, providing updates, addressing concerns, and facilitating communication.

The role includes managing the organization of marketing projects and ensuring all projects stay on track and meet deadlines.

This is a full-time, project-based short-term role requiring the candidate to work 40 hours per week. While the position is initially set for a limited duration, there is a possibility of extending it based on project needs and performance. This role offers an excellent opportunity for professionals looking to make a significant impact within a defined timeframe. We prefer candidates located in the Eastern Time Zone to align with our team's working hours.

Ideal Candidate:

The ideal candidate is comfortable multitasking and prioritizing with minimal supervision. We are seeking a highly qualified marketing coordinator, who can contribute to existing programs while assisting with development of new initiatives aligned with company and client goals. The ideal candidate will have experience in a wide range of marketing functions, including communications, advertising, branding, digital, and social media. The marketing coordinator must be an organized multitasker, able to handle many diverse projects simultaneously and meet tight deadlines.To succeed in the role, you must be tech-savvy, detail-oriented, and an effective communicator. We’re looking for someone who is creative, willing to learn new things, has excellent organizational and communication skills, and is passionate about software development.

Key Responsibilities:

Project Management:

Project Planning & Organization: Define project scope, timelines, budgets, resources, and communication plans.

Task Management: Break down projects into actionable tasks, assign tasks to team members, track progress, and manage deadlines.

Risk Management: Identify potential risks, develop mitigation strategies, and monitor project progress for potential issues.

Reporting & Communication: Prepare regular project status reports, communicate updates to stakeholders, and ensure team alignment.

Tools: Utilize project management platforms to plan, track, manage marketing projects, and keep teams informed.

Strategy Support:

Marketing goals: Ensure that all marketing efforts serve immediate and long-term business goals by identifying and executing improvements for processes

Research: Compile market research, forecasts, competitor analysis, campaign results, and consumer trends.

Organizational support: Support the Marketing Team in organizing promotional presentations, and updating calendars.

Content Creation & Execution:

Campaign Support: Assist with the development and execution of marketing campaigns across various channels (e.g., digital, social media, email marketing).

Content Management: Manage the creation, editing, and scheduling of marketing content (e.g., blog posts, social media content, email copy).

Vendor & Partner Management: Coordinate with vendors, freelancers, and external partners involved in marketing projects.

Content Management Systems (CMS) tools: Manage content creation, scheduling, and brand compliance within the CMS.

Marketing Automation Platforms/tools: Leverage marketing automation tools for email campaigns, list management, workflows, and performance analysis.

Social Media Management Tools: Utilize social media management tools for scheduling, engagement, and performance analysis across platforms.

Data & Analytics:

Data Analysis: Assist with collecting and analyzing marketing campaign data to measure performance and identify areas for improvement.

Reporting & Insights: Generate reports and present data-driven insights to inform marketing strategies.

Data Analytics Tools: Employ data analytics tools to collect, analyze marketing campaign data, and generate reports for informed decision-making.

Branding:

Ensure marketing materials (e.g., social media posts, email campaigns, presentations) adhere to brand guidelines for colors, fonts, logos, and messaging.

Work with designers and content creators to maintain brand voice and visual identity across all marketing touchpoints.

Maintain a library of approved brand assets (logos, color palettes, fonts) and ensure they're readily accessible to the marketing team.

Assist with managing brand asset usage across various marketing materials and channels.

Communication and Coordination

Communicate campaign objectives, timelines, and deliverables to the sales team, and provide instructions for usage and promotion.

Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes, and emails.

Participate in project design meetings and propose improvements if necessary.

Knowledge Sharing

Support the development and maintenance of internal tools, including credentials database, documenting marketing process and procedures

Build knowledge and education regularly through workshops, research, and seminars, and share best practices and local marketing tactics with team members.

Collaboration Tools: Utilize collaboration tools for communication, task management, and real-time project execution with internal and external partners.

Administrative & Operational Support:

Schedule Management: Manage the marketing team's calendar, schedule meetings, and handle travel logistics.

Budget Management: Track marketing project budgets, manage expenses, and monitor resource allocation.

Administrative Tasks: Perform administrative tasks like filing, creating presentations, and managing databases.

Maintain inventory of sales support materials, ensuring all are current and accurate, and coordinate the creation of new materials when necessary.

Event and Meeting Planning

Plan meetings, events, conferences, and trade shows by identifying requirements, establishing contacts, developing schedules and assignments, and coordinating emailing lists.

Organize projects, meetings, and deliverables.

Soft Skills & Other Responsibilities:

Communication & Collaboration: Effectively communicate with team members, stakeholders, and external partners.

Problem-solving & Adaptability: Identify and address challenges during project execution, adapting to changing priorities.

Organization & Time Management: Prioritize tasks, manage workload effectively, and meet deadlines consistently.

Attention to Detail: Maintain accuracy and ensure high-quality deliverables for all marketing projects.

Staying Current: Actively learn about new marketing trends and technologies to stay relevant within the field.

Required Qualifications

Associate's or Bachelor's degree in Marketing, Business Administration, Project Management, or a related field.

Minimum of 2 years of experience in marketing project coordination, management, or a similar role required.

Ability to manage multiple projects simultaneously and prioritize tasks effectively.

Strong organizational, time management, and project management skills to meet deadlines and adapt to a fast-paced environment.

Strong data-driven analytical, problem-solving, and decision-making abilities, with a keen attention to detail and initiative to provide actionable insights.

Proficient in project management software (e.g., Jira).

Knowledge of project management methodologies (e.g., Agile).

Proficient in marketing tools and platforms like HubSpot, Google Analytics, Hotjar, social media management tools, and email marketing platforms.

Familiarity with content management systems (CMS) and customer relationship management (CRM) tools.

Working knowledge of HTML and design/email software.

Good understanding of traditional and digital marketing, content marketing, and social media marketing.

Excellent written and verbal communication skills, with the ability to create compelling content and collaborate effectively with cross-functional teams.

Ability to work independently and collaboratively within a team.

Personal Attributes:

Self-motivated and able to work independently

Detail-oriented with a focus on quality and accuracy

Adaptable and open to learning new skills and technologies

Team player with a collaborative mindset

Additional qualities we will be looking at to see if you are a good fit for this role at Ascendle:

Our

Core Values

have to really resonate with you, like really. If you are watching this video grinning and nodding your head, then you will love it here, and we seriously can’t wait to hear from you.

Dedicated and passionate - you know what it takes to market to business leaders and are ready to help them find the right solution

Self-disciplined, proactive, punctual, and detail-oriented

A natural tendency to take extreme ownership of the work you produce and your team's success

Team player with a love of collaboration - you thrive on working together towards a common goal and consistently achieving it

Outstanding written and verbal communication skills, including in-person and virtual presentation skills

Exhibit a proactive growth-oriented mindset and a commitment to continuous learning

Ascendle people are the best of the best, and we really think you’ll like working with us. Here’s why:

We care: All of us, to the very highest levels of leadership, actually care about doing what is best for our clients and each other.

We are dedicated: We don’t stop until it’s done and done right. We have an excellent work-life balance, but that moves and flows around ensuring the client always has what they need from us. It’s a culture of balance between rest and never dropping the ball.

We are authentic and intelligent and valued for that: No one feels they must put up any kind of veneer to fit in or get by. We speak our minds without fear, we listen to each other without prejudice, and the best ideas are valued and incorporated into how we do business, period.

We are in this together: It’s 0% “what’s in it for me” and 100% “what’s in it for us” (and that “us” includes, most importantly, the client).

We are truly agile: It’s not just a label or a buzzword for us. It’s truly how we think. It’s a mentality of not spending time and effort on things that don’t matter. It’s not getting tripped up by the sunken costs fallacy. It’s testing an idea as fast as possible, both in our internal processes and our work with clients, finding out if it works, and then building on it or abandoning it as the actual (not theoretical) results dictate.

Yes, Diversity, Equity, and Inclusion are important to us

Ascendle is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, national origin, marital status, or disability. Our recruitment is decided on the basis of qualifications, merit, and business need.

Ascendle is committed to workforce diversity, creating equity, and fostering and advancing a culture of inclusion. Our culture of belonging is about uniting different backgrounds, beliefs, and experiences in an environment where everyone feels valued and works together to achieve greater outcomes.

Worried you don't check all the boxes?

If you do not meet all of the stated requirements of this position, we invite you to apply regardless, so long as you are confident that you have what it takes to do the job. Your attitude, aptitude, life experiences, and willingness to learn are just as important as previous work experience.

How to apply:

Interested candidates should submit their resume, a cover letter detailing their relevant experience, and examples of previous marketing work (e.g., content pieces, campaign reports).

Attach a cover letter containing two pages.

Tell us a little bit about you and your relevant experience, why this position resonated with you, and why you would be a great fit. Pretty standard cover letter, but don’t worry about standing out – just write from the heart We trust you won’t apply if you don’t meet our requirements or our salary range doesn’t work for you, so we will read your letter, promise

Attach your Resume.

Thoughtfully answer the attached questions. Applications submitted without answering the questions will not be considered in the initial round of interviews.

Submit.

That’s it. Remember, we are actively hiring for this role, so time is of the essence

We will send you a confirmation once you apply. If you don’t see it soon, please check your Promotions and Updates inbox, junk folder, or any filters you have set up, and be sure to add us to your safe sender list to ensure future emails come through. If you’re the one, we’d be sad if you missed our messages

Thanks for your time, and have a wonderful day

-The Ascendle team

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