Administrative Assistant
1 week ago
Administrative Assistant DutiesClient Advocacy:Be the welcoming and friendly voice of the companyBe a client advocate - if a client calls with a problem, utilize all communication tools, and involve a foreman or manager if necessary to make sure it is solved by the end of the day.Answer inbound calls from prospects - collect information, enter into our CRM, and pass to appropriate staffManage company voicemail and email inboxes, leverage CRM software and/or internal team as appropriateMaintain proper communication with all clients to ensure jobs are ready for scheduling & work to commence, confirm commencement dates and times, communicate weather/production delays proactively and sympathetically.Confirm project completion with all clients before updating project statusCall and/or e-mail clients to create a better overall client experience.Production Support:Gather all client job information to consolidate for the field crewContact client to discover missing job informationGather and organize all regulatory information (lead safety)Record updates from employees on job status, projected completion dates, resource needsRequest and acquire inbound & outbound Certificates of Insurance via email, when appropriatePlace orders for job support items such as portable toilets, electrical wraps, boom lifts, scaffolding etc.Manage project schedule to ensure uninterrupted production and update clients on schedule shiftsGeneral Administration:Using company group chat app, send out notifications to crew as neededReview & approve crew hours weekly prior to sending to payrollCreate & maintain par levels of office supplies and uniforms, ensure office/kitchen is well stocked and tidy at all timesFile and sort job documents, bills, notices, etc.Organize and maintain online filing system (SharePoint)Take in, sort, distribute mail and packages daily, send mail as needed from either office, Post Office, or mail dropboxAnswer the door & greet guestsPrint and distribute employee documents as neededManage phone systems, including recording outgoing messagesAchieve proficiency in our CRM and timekeeping software - be able to provide technical/how-to support to all employeesEvent planning - including barbeques, charity projects, company outingsSupport Business Manager:Pay online bills and parking ticketsTake notes at meetings attendedSchedule meetings as necessaryCreate and update job profitability worksheets and share status with foremen and leadership team weeklyReview and code expenses from receipts prior to sending to manager for approvalUse payroll and other information to complete accurate job costing reportsHelp ensure company programs, processes & protocols are up to dateAssist Business Manager in additional projects as necessaryQualifications and Position RequirementsHigh School Diploma/GED requiredAssociates degree or higher in Business Administration or related field preferred2+ years experience in an office environment requiredExperience working in a small business and supporting management preferredAbility to work scheduled shift of 7am-5pm M-ThAbility to work independentlyFlexibility and ability to prioritize tasks for the benefit of the businessExcellent interpersonal skills and phone/email mannersAttention to detailExceptional time management skillsMaintain an organized workspaceBasic computer skills (Windows operating systems)Basic knowledge on Apple products and iOS operating systems (iPhone, iPad etc.)Demonstrated proficiency with Microsoft programs, including Outlook & MS Office Suite (Word, Excel, PowerPoint, Teams, Calendars, etc)BenefitsHealth InsuranceDental/Vision InsuranceGenerous PTO package401k plan with up to 4% employer matchMaternity/Paternity leaveBereavement leaveOpportunities for training and career advancementPaid Holidays 4-day work week (M-Th) No weekends Quiet office atmosphereSnack room with a Nespresso coffee maker To be considered for this position, please submit an up-to-date resume, and answer the application question "Why do you feel as if you'd be a good fit for our team", or attach a cover-letter detailing why you believe you'd make our team betterCatchlight Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
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Administrative Assistant
3 months ago
Newton, United States TeleSearch Staffing Solutions Full time $18 - $22Job Title: Administrative Assistant Location: Augusta, NJJob Description: Answer phones and direct callsGreet visitors and applicantsReceive cash, complete receipts, provide cash count for accounts receivableAssist with eventsClerical dutiesRequirements:Proficient in MS Office including Word, Outlook, Excel, Publisher, and PowerPointHighly organized and...
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Reception Administrative Assistant
1 week ago
Newton, United States The Hollister Group LLC Full timeReception/Administrative Assistant Our client is looking to hire a Reception/Administrative Assistant on a potential contract to hire basis to provide front desk administrative support for their busy Newton office. The ideal candidate for this role will need to have 1 year of office experience with answering phones, upkeep of office and be able handle...
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Reception Administrative Assistant
1 week ago
Newton, United States The Hollister Group Full timeReception/Administrative AssistantOur client is looking to hire a Reception/Administrative Assistant on a potential contract to hire basis to provide front desk administrative support for their busy Newton office. The ideal candidate for this role will need to have 1 year of office experience with answering phones, upkeep of office and be able handle...
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Administrative Assistant
5 days ago
Newton, United States IASIS Healthcare Full timeJob Summary:This position is to function as a member of the administration team and complete assigned daily front-end tasks to ensure smooth day-to-day operations in the healthcare practice.Key Responsibilities:Answer calls and route telephone calls appropriately; take messages, follow through with each message, ensuring that the appropriate healthcare...
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Administrative Assistant
5 days ago
Newton, United States YMCA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Human Resources Coordinator/recruiter to join our team at the YMCA. As a key member of our HR department, you will be responsible for providing administrative support, coordinating recruitment efforts, and ensuring compliance with HR policies and procedures.Key ResponsibilitiesAssist HR with...
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Administrative Assistant
2 weeks ago
Newton, United States K.A. Recruiting Full timeNEW Administrative Assistant Opening - Greater Boston Area Permanent full time position 8 hour shifts, Mon-Fri This position is in the outpatient setting with a concierge cardiology/internal medicine practice Qualifications Excellent customer relation skills and patient needs orientation. Must be willing and able to multi-task. Ability to identify emergent...
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Administrative Assistant
1 week ago
Newton, United States K.A. Recruiting Full timeNEW Administrative Assistant Opening - Greater Boston Area Permanent full time position 8 hour shifts, Mon-Fri This position is in the outpatient setting with a concierge cardiology/internal medicine practice Qualifications Excellent customer relation skills and patient needs orientation. Must be willing and able to multi-task. Ability to identify emergent...
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Customer Advocate
1 week ago
West Newton, United States Catchlight Painting Full timeWHO WE ARE LOOKING FOR:Our next star! Do you have what it takes to join our band? Stars are people and groups who are the best of the best; they set the standard, are critical thinkers, break the mold and inspire others. At our core, we are individuals who live and work with a passion, cause, and purpose to help people, striving to make the complex simple....
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Administrative Assistant
1 month ago
Newton, United States Bridgeway Behavioral Health Services Full timeJob DescriptionJob DescriptionExpect Success at Bridgeway! We make a difference in people’s lives by supporting their life goals - our employees and the people we serve alike. We invest in our employees through competitive compensation and benefits, best practice training, and fostering a team-oriented culture that promotes career development. We nurture...
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Administration Assistant
3 weeks ago
Newton Center, United States Barkan Management Company Full time $55,000 - $65,000Job DescriptionJob DescriptionCome join our growing team! If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston...
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Administrative Assistant
1 week ago
West Lafayette, United States Knowledge Services Full timeOverview Knowledge Services is seeking a part-time Administrative Assistant for a contract through the end of March 2025 (potential contract to hire) with Purdue University. Work hours are M-F from 9am-3pm (20-30/hrs per week). Responsibilities Administrative Assistant Responsibilities:• Provide administrative support to the Assistant...
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Administrative Assistant
2 weeks ago
West Jordan, United States Pacific Office Automation Full timeDo you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic? Our fast-paced, sales office is seeking an Administrative Assistant at our office in West Valley Cit Administrative Assistant, Administrative, Microsoft, Assistant, Customer Service, Manufacturing
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Administrative Assistant
2 weeks ago
West Sacramento, United States S & G Carpet and More Full time"S&G Carpet and More is hiring an Administrative Assistant to join the team in West Sacramento, CA!" This is a full-time in-person position. Training will be in-office at the Corporate offices in West Sacramento, M-F. Pay starts at $19 to $21 per hour Monday through Friday schedule. Typical office hours. Benefits include medical, vision, dental, 401K, life...
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Administrative Assistant
2 days ago
West Nyack, United States The Salvation Army Eastern Territory Full timeResponsible for administrative, clerical, and reception duties for the Bureau. - Maintain department calendar and scheduling. - Compose general correspondence for the Bureau ensuring correct format and punctuation are appropriate. - Maintain Bureau f Administrative Assistant, Ticket Sales, Administrative, Photoshop, Assistant, Vehicle, Technology
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Administrative Assistant
2 months ago
West Sacramento, United States S&G Carpet and More Full timeJob DescriptionJob Description"S&G Carpet and More is hiring an Administrative Assistant to join the team in West Sacramento, CA!"This is a full-time in-person position. Training will be in-office at the Corporate offices in West Sacramento, M-F. Pay starts at $18 to $20 per hourMonday through Friday schedule. Typical office hours.Benefits include...
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Administrative Assistant
7 days ago
West Chester, United States EPITEC Full timeEpitecPOSITION:Administrative AssistantJOB TYPE:W2, Contract, FTLOCATION:West Chester, OHJOB SUMMARY FOR ADMINISTRATIVE ASSISTANT:We are seeking an Administrative Assistant to join the team of our client in the West Chester, OH area.This role involves a mix of quality control, administrative support, and data management, with a focus on maintaining smooth...
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Part-time Front Desk Administrative Assistant
3 weeks ago
Newton, United States NESCA Part time $18 - $20Job DescriptionJob DescriptionJoin one of the most well respected and recognized evaluation and treatment practices for children, adolescents, and young adults in New England.The Front Desk Administrative Assistant is a truly valued member of our team as this person is often the first voice or face that a NESCA client connects with. We are looking for a true...
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Part-time Front Desk Administrative Assistant
2 weeks ago
Newton, United States NESCA Part time $18 - $20Job DescriptionJob DescriptionJoin one of the most well respected and recognized evaluation and treatment practices for children, adolescents, and young adults in New England.The Front Desk Administrative Assistant is a truly valued member of our team as this person is often the first voice or face that a NESCA client connects with. We are looking for a true...
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Administrative Assistant
15 hours ago
West Nyack, United States The Salvation Army Eastern Territory Full timeStaff Training:Trains all new staff members regarding office procedures, use of machines, file systems, and phone usage. Monitors staff work production in absence of officer staff in alignment with assignments given by the Territorial Youth Secretary Administrative Assistant, Administrative, Staff, Monitoring, Assistant, Secretary
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Administrative Assistant
1 week ago
West Sacramento, California, United States Ultimate Staffing Full timeUltimate Staffing is seeking a personable Office Coordinator to manage front desk operations and provide a warm welcome to clients and guests. Your responsibilities will include directing clients to various departments, notifying staff of visitor arrivals, managing phone communications, and handling mail distribution.To excel in this position, you should...