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Administration Assistant

2 months ago

Newton Center, United States Barkan Management Company Full time $55,000 - $65,000
Job DescriptionJob DescriptionCome join our growing team

If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C.

Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. Join us as we continue to redefine the standards of excellence in property management

Who we need:

The Administration Assistant works with and reports to the General Manager in running the day-to-day operations of a community in Cambridge, MA. The position assists the GM in responding to Resident questions and requests, coordinating the delivery of condominium services, scheduling daily activities and meetings, preparing correspondence, maintaining files, and updating Resident rosters. The Administration Assistant is responsible for directing Concierge staff in serving the residents' requests.


What you’ll do:

  • Assist in the preparation and administration of the management plan, which includes business objectives, service programs, project management and operational budgets.
  • Properly participate in the integration of all project components. Work to help create an environment where synergies are identified and utilized to maximize efficiency management as they relate not only to the staff, but the management company and outside vendors supplying staff to the building.
  • In conjunction with the GM & Facility Manager, investigate, implement and monitor all life safety and security programs to insure a safe environment for all residents, staff & guests.
  • Assist in maintaining operational staff level requirements. Personnel representative of Management company standards and continually monitor the workforce to insure sufficient staffing levels. Perform and maintain weekly scheduling of all employees as well as monitoring the performance and scheduling of all contract staff.
  • Ensure that standard procedures are followed for the ordering of materials, supplies & services. Primarily responsible for the purchase of virtually all materials delivered on site.
  • Work with GM to maintain a positive relationship between all building occupants as well as other legal entities that constitute the overall project.
  • Works with the GM to ensure that standard operating procedures are followed regarding the processing of service requests. All requests billable and non-billable must be tracked through the computerized maintenance management system.
  • Works with the GM to take necessary precautions to protect Association and Management Company from possible liability. Confirm outside contractors are properly insured for liability and workers compensation in amounts required by the Association. Maintain current files with all required insurance certificates.

What we can do for you

Barkan offers a competitive compensation and benefits package to full-time employees that includes:

  • Medical/Dental/Vision
  • Flexible Spending Accounts
  • Life Insurance
  • Short and Long-Term Disability
  • Paid Time Off
  • 401(k) Match
  • Group Legal/Critical Illness/Hospitalization/Accident/Pet Insurance
  • Employee Assistance Program


The Barkan Companies is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.