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Part-time Front Desk Administrative Assistant

2 months ago

Newton, United States NESCA Part time $18 - $20
Job DescriptionJob Description

Join one of the most well respected and recognized evaluation and treatment practices for children, adolescents, and young adults in New England.

The Front Desk Administrative Assistant is a truly valued member of our team as this person is often the first voice or face that a NESCA client connects with. We are looking for a true "people person" who wants to be part of a quick-thinking, motivated, and collaborative administrative team that works hard to meet the demands of each fast-paced day at NESCA and the widely varying needs of clients and clinical staff. We are looking for a leader and self-motivated person who works well in a collaborative culture.

Our team currently includes 25 master's- and doctorate-level clinicians and 6 administrative staff, offering neuropsychological evaluations, psychological testing, postsecondary transition services, occupational therapy services, educational consultation, psychoeducational counseling, therapy, and executive function and real-life skills coaching. We welcome you to be part of a highly supportive work environment as part of our team of dedicated professionals.


Instructions for application

To apply, please send a cover letter with your resume describing a little more about yourself than would be evident in a resume.


Job Description:

  • Welcome all clients and families at front desk
  • Set a tone of tranquility, warmth and friendliness for the children, teens and young adults who enter the office
  • Maintain a neat and orderly front office and waiting area. Wipe down testing spaces between client appointments.
  • Receive incoming packages. Put away items from supply orders.
  • Perform routine clerical and administrative functions such as faxing, scanning, copying
  • Provide general information to potential clients via email and phone, and direct incoming calls to the appropriate department.
  • Order office and testing supplies.
  • Other administrative projects as assigned
  • Hours are Monday-Thursday 8:45 am-2pm

Qualifications and Skills

  • As one of our clients' initial points of contact on behalf of the company, the candidate must exercise exceptional interpersonal skills with people of all ages and abilities - children, adolescents, young adults, parents and vendors/partners
  • Capacity to have a consistently flexible, positive and compassionate disposition
  • Ability to manage varied tasks seamlessly and cheerfully
  • Proficient in Microsoft Excel and Word
  • Experience with Adobe Acrobat helpful
  • Associate's Degree preferred
  • 2 years administrative and/or customers/client service experience
  • Proven track record of excellent communication and time management skills