Administrative Assistant

4 weeks ago

Maitland, United States CITY ELECTRIC SUPPLY (CES) Full time

**Administrative Assistant**

City Electric Supply (CES) - entry level

Looking to start an exciting new career? City Electric Supply (CES) offers excellent career opportunities for people who are friendly, motivated, and passionate about providing incredible customer service. Benefits include medical, dental, and vision insurance, 401k match, paid time off and internal growth opportunities.

**About City Electric Supply**

CES is a family-owned electrical wholesaler with the benefits of a worldwide service network and the personal service of a neighborhood store. Our "customer service first" core value has allowed us to grow continually for over 65 years while keeping our founding principle of empowering people to make local business decisions. CES now employs more than 7,400 people at over 1,000 branches world-wide of which there are over 500 branches across North America. Our vision is to add 30-35 branches a year, while staying true to our Company values.

**Summary**

The Administrative Assistant performs routine clerical, secretarial and administrative work in answering telephones, receiving guests, providing office assistance, data processing and record-keeping. City Electric Supply is looking to hire a specialized Administrative Assistant responsible for providing professional support to the members of the Head Office team and its affiliates.

**Essential Job Functions**
- Provides information to all callers and directs accordingly.
- Manages queries from the public and customers
- Provide general administrative and clerical support
- Prepare correspondence and documents
- Enter vendor rebates on a monthly basis
- Receive and sort mail and deliveries
- Schedule appointments
- Maintain strict confidentiality of information and records.
- Performs all other duties as may be assigned.
- Ability to develop and maintain positive relations with customers, coworkers and supervisors.
- Ability to multi-task and to work effectively in a fast-paced environment.
- Ability to work full time or overtime, if necessary.

**Education/Experience**
- High school diploma or equivalent (GED), required.
- Associate’s degree and/or three (3) to five (5) years administrative assistant experience or equivalent education, preferred but not required.
- Bilingual Preferred
- Must be proficient in Outlook, Word, and Excel.
- Must be flexible and able to quickly react to last minute changes.
- Must possess excellent interpersonal skills with the ability to interact with all levels in an organization.
- Excellent organizational skills with an exceptionally strong attention to detail/accuracy.
- Strong analytical, judgment, discretion, confidentiality and decision-making skills.
- Ability to read and interpret documents such as safety rules, operation and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.

**Competencies**
- Strong interpersonal skills.
- Results driven.
- Problem Solving/Analysis.
- Positive Attitude.
- Flexibility.

**Supervisory Responsibility**

This position has no supervisory responsibilities.

**Work Environment**

This job operates in a professional office environment.

**Physical Demands**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is very active and requires standing, walking, bending, kneeling, stooping, and climbing. The employee must be able to lift and move items up to 10 pounds.

**Other Duties**

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

**EEO Statement**

City Electric Supply is a drug free workplace.

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

Work Location: In person

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