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Administrative Assistant
3 months ago
Position: Administrative Assistant
Location: Maitland, FL
Duration: 6 month contract to hire
Pay: $20-25/hr (Based off expereince)
Desired Skills:
2-5 years of experience in an administrative office role
Strong experience with Microsoft office tools
Experience using Adobe tools
Experience with data entry
Experience with Smartsheets is highly desired.
Job Responsibilities:
- Proactively and independently assist contracts personnel with the administrative side of the contracting process, from the initiation of an engagement and throughout the life of the contract, with a keen understanding of protecting high level and sensitive information.
- Effectively track contract and task status for department personnel, including updating contract data into internal tracking and filing systems, and creating high level reports based on this data.
- Manage the contracts file drive including core organization and auditing for accuracy and compliance.
- Liaise with internal and external stakeholders to assist the contracts team with facilitating contract administration tasks.
- Draft and prepare high level professional client correspondence, as well as internal notifications and reports.
- Support the contracts department with tasks needed for business development opportunities.
- Provide outstanding customer service at all times, representing Tetra Tech to current clients.
- Conduct proactive follow-up to ensure action items assigned and deliverables requested are completed on schedule.
- Print, assemble, mail, and track delivery of contracts materials.
- Provide direct support to Senior Contracts Administrator and other Contract Administrators in department administration and communication.
- Provide general research, as required.
- Manage small office, including sorting and delivering mail, facilitating any building related requests, and planning meetings/events for Deputy Business Unit President and other senior management personnel.
- Initiate and maintain relationships with internal office and office building personnel.
- Assist with various office tasks as assigned, include ordering materials and completing expense reports.