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Operations Program Manager

2 months ago

Lake View Terrace, United States Phoenix House California Full time

***

Reporting to the Program Director, the Operations Manager is responsible for provides leadership and administrative management of residential treatment and for adolescents and/or adults. The Operations Manager is responsible for overseeing the recovery support services and facility services for the Residential Treatment Center.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**

**People**
- Direct recovery support and facility staff relations, including supervision, recruiting, interviewing, hiring, orientation, training, staff evaluations, corrective actions, and recommending termination.
- Plans, coordinates, and facilitates residential meetings, various celebrations, i.e., sessions, seminars, morning meetings.
- Creates and maintains recovery support and facility staff work schedules.
- Participates in the planning and implementation of training programs for the development of recovery support and facility staff Phoenix House staff.

**Quality**
- Coaches, documents and monitors employees' implementation of contingency management program and assures appropriate levels of consequences are given for program violations.
- Ensures the program participant care approach of Trauma-informed milieu by monitoring and the following activities (Job functions, Case Load Activities, Mealtimes, Personal Hygiene, Morning Wake up, Bedtime and all (un) scheduled activities.)
- Ensure accurate patient documentation, including admissions, discharges, passes, behavioral issues within the milieu.
- Oversees shift change processes and procedures.
- Works with the Clinical Director to review and provide information or input regarding transition planning.
- Responsible for all recovery support service quality assurance, quality record-keeping using an electronic health record and health and safety of unit and patients and staff. Documentation utilizing an electronic health record system is required.
- Works with the Clinical Director to review complaints made by patients and decide upon the action to be taken to handle the complaint.
- Adheres to the professional ethics and conduct of standards as established by professional licensure, the policies of Phoenix House, and legal, funding, and regulatory requirements.

**Performance**
- Manages staff labor costs of recovery support and facility staff.
- Reviews daily units of service to ensure contract billable service requirements are met or exceeded by recovery support and facility.

**Facilities**
- Oversees the performance of all scheduled visual and physical inspections of the facility. These areas will include, outside perimeters (parking lot), kitchen area, all common areas (lounges, dayroom, and visitor's restroom) and program participants living areas. These inspections will be scheduled every hour during an 8-hour shift.
- Oversee the transportation of program participants in the company vehicle to scheduled court appearances, doctors' appointments, other off-site appointments, and events.
- Ensures the efficient day to day function of the entire facility.
- Collaborates with the management team to recommend and implement Capital Improvement Projects.
- Manage vendor relationships, produce proposals, seek multiple quotes, review purchase orders and maintain vendor certificates of insurance.

**SUPERVISORY RESPONSIBILITIES**

The incumbent in this position supervisors lower level staff

**EDUCATION/EXPERIENCE/CREDENTIALS**
- Bachelor's degree in Psychology or related field or Certified AOD Counselor required
- AMFT or ACSW registered with BBS a plus
- At least two years of leadership and management experience in a SUD residential treatment center or similar setting required
- Must maintain a valid California Drivers' License, have proof of automobile insurance and maintain a safe driving record based on Phoenix House policy

**KNOWLEDGE, SKILLS, AND ABILITIES**

To perform this position successfully, you must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. The requirements listed below are representative of the knowledge, skill, and/or ability required
- Demonstrated commitment and adherence to Phoenix House Mission, Vision, and Values: I CARE For-Integrity, Collaboration Appreciation, Respect, Excellence, and Forward-Thinking
- Proficiency in MS Office systems
- Ability to utilize an electronic healthcare record
- Establish and maintain effective working relationships with others
- Communicate effectively with others both orally and in writing
- Knowledge of evidence-based practices such as Seeking Safety; CBI-SA, Matrix, MAP, Strengthening Families, etc.
- Ability to work in a fast-paced environment and to make decisions independently and communicate effectively when dealing with patients, families, other staff members, department heads, visitors, external agencies and community members
- Strong crisis management, conf