Manager of Undergraduate Program Operations

2 weeks ago


Salt Lake, Utah, United States University of Utah Full time
Manager of Undergraduate Program Operations

Job Overview


The Undergraduate Programs (UGP) team plays a pivotal role in guiding students throughout their academic journey, from recruitment to graduation. The Manager of Undergraduate Program Operations is essential for the effective functioning of the UGP team, providing proactive support to the Assistant and Associate Dean, department heads, and division personnel in various administrative capacities.

Key Responsibilities

  • Collaborates with UGP leadership to develop and oversee program budgets, ensuring expenditures align with financial goals.
  • Manages procurement processes, including purchasing, order tracking, and vendor relationship management.
  • Coordinates financial operations, such as fund transfers, reimbursements, and account deposits.
  • Prepares purchasing card allocations and statements for UGP cardholders.
  • Oversees travel arrangements for students and staff, including booking transportation and accommodations, processing reimbursements, and reconciling travel expenses.
  • Liaises with various university offices (e.g., Travel Services, Purchasing, Human Resources) to facilitate timely administrative processes.
  • Provides guidance to staff and students on relevant policies and technical matters.
  • Maintains accurate financial records and prepares updates for leadership review.
  • Supports scheduling and calendar management for meetings, events, and activities.
  • Compiles an annual master calendar of events hosted by UGP units.
  • Evaluates administrative quality and seeks opportunities for improvement.
  • Attends division events, providing logistical support and coordinating vendor services.
  • Assists with human resource management tasks, including recruitment and payroll processing.
  • Utilizes survey software to create and manage forms for various processes.
  • Oversees daily operations and coordinates division activities.
Minimum Qualifications

A Bachelor's degree in a relevant field along with three years of experience in budget management, grant oversight, or program administration is required. Equivalent experience may substitute for education on a two-for-one basis.

Proven ability to develop and implement successful academic and research initiatives, along with strong interpersonal and communication skills, is essential.


Applicants must demonstrate the potential to fulfill the essential functions of the role as outlined.

Preferred Qualifications

  • Exceptional organizational abilities.
  • Keen attention to detail.
  • Strong professional communication skills.
  • Familiarity with or willingness to learn survey software, Excel, Salesforce, and other relevant platforms.


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