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Rrc-ogc-legal Enforcement
2 months ago
**RRC-OGC-Legal Enforcement - Administrative Assistant III** **(**00042420**)**
**Organization**: RAILROAD COMMISSION OF TEXAS
**Primary Location**: Texas-Austin
**Work Locations**: RRC Headquarters 1701 N Congress Avenue Austin 78701
**Job**: Office and Administrative Support
**Employee Status**: Regular
**Schedule**: Full-time
**Standard Hours Per Week**: 40.00
**State Job Code**: 0154
**Salary Admin Plan**: A
**Grade**: 13
**Salary (Pay Basis)**: 2,703.25 - 3,725.00 (Monthly)
**Number of Openings**: 1
**Overtime Status**: Non-exempt
**Job Posting**: May 31, 2024, 10:09:29 AM
**Closing Date**: Jun 30, 2024, 11:59:00 PM
**Description**
To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including:
- Generous paid time off including vacation, sick time, and at least 12 paid holidays per year
- Telework options for eligible positions
- Flexible work schedules
- 401(k), 457(b) and Roth
- Health premiums 100% paid for full-time employees
- Tuition Reimbursement
- Wellness and Exercise Leave
- Career development programs/opportunities for advancement
**General Description
- Legal Enforcement**
The Railroad Commission of Texas is seeking an Administrative Assistant in the Office of General Counsel—Legal Enforcement Section. This position provides fundamental administrative support for the Legal Enforcement Section: answers phone for section, creates documents, files, and reports for the collection of and dissemination of information, develops and maintains filing systems, and executes internal administrative support work. Work involves creating enforcement files, entering data, collecting and allocating money received, copying, maintaining supplies, quality control, secretarial work for Deputy General Counsel, assist Enforcement attorneys and Legal Assistants with filing, research, typing, and mailing. Works under supervision of Deputy General Counsel and as team member with entire Legal Enforcement Staff.
**Job Duties**:
- Manage records related to Commission Enforcement cases;
- Creating, organizing, and closing enforcement, bankruptcy and reimbursement dockets;
- Receive and allocate settlement payments;
- Perform data entry recording payments and milestones in docketed cases;
- Organize and maintain records, compile reports, timely respond to Commission attorneys and OAG requests with accurate information;
- Typing, filing and research for Deputy General Counsel, attorneys and legal assistants;
- Answering phones, retrieving and sorting mail, and compiling and copying documents for physical mail outs;
- May be required to stand for long periods of time while making copies and performing filing tasks;
- Research, draft documents, proofread, communicate clearly orally and in writing;
- Must have physical ability to lift boxes up to 20 lbs. effective verbal, written, and telecommunication skills, ability to handle multiple tasks; and
- Performs other duties as assigned.
**Knowledge, Skills, Abilities**
- Skill in performing administrative tasks in a professional office;
- Skill in identifying and compiling file information relevant to Commission Enforcement and Collection actions;
- Ability to manage a dynamic workload and collaborate with the staff involved in performing the work;
- Ability to prioritize workloads and meet applicable goals, objectives and performance metrics; to communicate effectively, both verbally and in writing;
- Ability to be on time, take initiative, and work independently;
- Ability to work effectively on a team;
- Ability to address issues/concerns in a professional manner;
- Ability to maintain working relationships with internal/external stakeholders;
- Ability to respond to high pressure situations and meet changing demands and timelines;
- Proficient with Microsoft Office Suite and database systems; and
- Demonstrate excellent organizational, communication, and writing skills.
- Ability to stoop, reach low and high, push and pull heavy file drawers and/or cart, and lift, carry and move up to 20 lbs.
- Ability to maintain an initial set work schedule of 8:00AM-5:00PM Monday through Friday.
**Qualifications**
**Minimum Qualifications**:
- Graduation from High School or GED;
- Two or more years related professional administrative experience;
- Ability to prioritize work assignments, to prepare accurate and grammatically correct written documents, to organize and index files;
- Proficiency with MS Office Suite, particularly Word, Outlook, and Excel; familiarity with other computer functions; and
- Effective communication and teamwork skills.
- Must be willing to work 8:00AM-5:00PM Monday through Friday.
- Experience and education may substitute for each other on a year-for-year basis.
**Preferred Qualifications**:
- Experience implementing or using an automated docket management system;
- Familiarity with oil and gas operations and regulations;
- Knowledge of
