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Administrative Assistant

3 months ago

New Brunswick, United States Rutgers University Full time

**Position Details**:

- Position Information**Recruitment/Posting Title**
- Administrative Assistant**Job Category**
- URA-AFT Administrative**Department**
- Undergrad Edu - Academic Svcs**Overview**
- The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.
- **Posting Summary**
- Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Undergrad Education - Academic Services department within the School of Arts and Sciences (SAS). The Administrative Assistant is a student-facing support position, spending the majority of time on the ‘front line’ working with students, families, and other University departments.
Among the key duties of this position are the following:

- Provides administrative support to the deans and advisors of the SAS Office of Advising and Academic Services.
- Assists with the coordination and administration of communications, programs, projects, processes, and the preparation and maintenance of student records, databases, departmental statistics, reports and documents.
- Works under direct supervision, with specific instructions on routine or semi-routine work and within established work parameters for the SAS Office of Advising and Academic Services.

**Position Status**
- Full Time**Hours Per Week**

**Daily Work Shift**

**Work Arrangement**-
**FLSA**
- Nonexempt**Grade**
- 03**Position Salary**

**Annual Minimum Salary**
- 48372.000**Annual Mid Range Salary**
- 60147.000**Annual Maximum Salary**
- 71921.000**Standard Hours**
- 37.50**Union Description**
- URA-AFT Administrative**Payroll Designation**
- PeopleSoft**Benefits**

**Seniority Unit**

**Terms of Appointment**
- Staff - 12 month**Position Pension Eligibility**
- ABP- Qualifications**Minimum Education and Experience**
- Bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of advising practices, office administration, well developed interpersonal skills, work organization, coordination, facilitation, higher education principles and legislation, database management and/or report writing principles and practices.

**Certifications/Licenses**

**Required Knowledge, Skills, and Abilities**
- Good communication skills, and computer literacy including expert level fluency with Microsoft Excel and Microsoft Mail Merge technology.
- May be required to work in different campus locations, so must be comfortable traveling and working on all 4 Rutgers-New Brunswick campuses.
- The Office of Advising and Academic Services often encounters sensitive and/or agitated constituents.

**Preferred Qualifications**
- Bachelor’s Degree in Liberal Arts and Sciences area.
- Three years’ experience in a higher education administrative function.
- Experience using Rutgers IMS system, Perceptive Content system, DocuSign, My Advisor, RU Scheduler, and Degree Navigator.
- Experience working directly with undergraduate students in a student service or advising capacity.
- Expertise in working with and developing database.

**Equipment Utilized**
- Rutgers IMS system, Perceptive Content system, My Advisor, RU Scheduler, and Degree Navigator, Cornerstone, RU Marketplace and various SAS and University systems.
- The AA will need to be able to work remotely using a laptop or home desktop computer; work performed on site at Rutgers will use a PC.

**Physical Demands and Work Environment**
- The position may require using stairs in buildings lacking elevators, and sitting on a high “stool” or standing for several hours during service at the “walk-in” facilities.

**Special Conditions**
- Posting Details**Posting Number**
- 24ST0899**Posting Open Date**
- 04/25/2024**Special Instructions to Applicants**

**Regional Campus**
- Rutgers University-New Brunswick**Home Location Campus**
- College Ave (RU-New Brunswick)**City**
- New Brunswick**State**
- NJ**Location Details**
- Pre-employment Screenings- All offers of employment are contingent upon successful completion of all pre-employment screenings.- Immunization Requirements