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Senior Administrative Associate

2 months ago

New Brunswick, New Jersey, United States Compu-Vision Consulting Full time
Job Title: Senior Administrative Associate

We are seeking a highly skilled and experienced Senior Administrative Associate to join our team at Compu-Vision Consulting. This is a unique opportunity to work with a dynamic organization and contribute to the success of our global operations.

Job Summary:

The Senior Administrative Associate will provide complex and diverse administrative support to the Executive Director and the Executive Committee. This includes calendaring and scheduling, prioritizing conflicting appointments, organizing meetings, and providing administrative assistance as needed.

Key Responsibilities:
  • Manage the schedule of the Executive Director, working with multiple staff and external contacts.
  • Schedule diverse and complex appointments and meetings, prioritizing conflicting requests.
  • Prepare itineraries for multiple constituents and prepare briefing documents for meetings and agendas.
  • Coordinate the preparation for external speaking events with organizers and J-PAL faculty and/or staff.
  • Schedule travel arrangements, including international travel, and coordinate with travel agendas and book hotels and transportation as needed.
  • Organize internal and external meetings, including managing the booking of space, catering, and provision of A/V and IT services.
  • Process and submit reimbursements for travel and other expenses, maintain travel records, and archive receipts.
  • Assist with recruitment for high-level positions worldwide, including coordinating schedules and directing support staff on travel arrangements for candidates as necessary.
  • Manage address books, track meetings and calls, and enter relationship histories into Salesforce.
  • Organize and update high-level documents and presentations for the Executive Director on Google Drive.
  • Manage donor mailings, such as annual holiday cards and annual reports for stewardship purposes.
  • Coordinate with design teams for J-PAL communication materials.
  • Manage the Executive Director's web page and manage requests to the web team to update changes on the website.
Requirements:
  • Bachelor's degree required.
  • 5 years of experience in a professional work environment and relevant administrative support experience required.
  • Ability to write and speak fluently in English.
  • Attention to detail, ability to work on projects independently, and total reliability required.
  • Strong copy editing/proof reading skills and experience required.
  • Proven ability to handle several different projects/tasks at one time, successfully complete tasks assigned, and meet deadlines.
  • Experience with computer applications and comfort learning new applications required.
What We Offer:

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

Apply now to join our team and contribute to the success of Compu-Vision Consulting.