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Administrative Coordinator
2 months ago
Job Reference: 45493
Category: Clerical / Administrative Support
Employment Status: Full-Time
Work Schedule: Day Shift
Department: Nursing Administration
Organization: RWJBarnabas Health
RWJBarnabas Health is recognized as a premier provider of both inpatient and outpatient services for children facing various health challenges, from chronic conditions to developmental issues. Our commitment to excellence in care has been unwavering for over a century.
We take pride in our dedicated team of professionals, including trustees, physicians, therapists, and volunteers, who work tirelessly to ensure that every child receives the highest quality of care, helping them to reach their full potential.
Key Responsibilities:
As an Administrative Coordinator, you will play a vital role in supporting our department by:
1. Scheduling and coordinating meetings, while accurately documenting discussions.
2. Maintaining effective communication with project stakeholders.
3. Overseeing project documentation and ensuring all materials are organized.
4. Assisting in the management of project implementation and tracking progress.
5. Compiling and organizing safety resources as needed.
6. Planning and preparing materials to support daily departmental operations.
7. Establishing and maintaining efficient office systems and filing.
8. Managing office supplies and equipment in accordance with departmental policies.
9. Completing assigned tasks and providing coverage as necessary.
10. Performing additional duties as directed by the Supervisor.
Qualifications:
- High School diploma required.
- A minimum of two years of experience in an executive assistant role or similar capacity.
- Strong communication, organizational, and follow-through skills are essential.
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) is necessary.
- Bilingual candidates are preferred.
- Excellent time management skills and the ability to work collaboratively with diverse teams.
Work Environment:
This position is primarily office-based, with occasional visits to community agencies. The role requires focus and concentration in a dynamic environment, necessitating collaboration with various department and hospital staff.
RWJBarnabas Health is an Equal Opportunity Employer.
