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Office Coordinator

4 months ago

New York, United States TodayTix Group Full time

**About TodayTix Group:
TodayTix Group, TTG, is the global e-commerce leader for cultural experiences. Founded in 2013, TTG designs frictionless e-commerce experiences via innovative product design and industry-leading technology.

Through powerful consumer matchmaking technology and our expansive portfolio of brands, including TodayTix, New York Theatre Guide, London Theatre Guide, and Secret Cinema, TTG has an intimate understanding of its millions of customers. We optimize partner relationships by providing unparalleled access to engaged audiences to generate meaningful revenue, transforming the way tickets are sold. With an ever-expanding global network of theatres, producers, and cultural institutions, frictionless technology, and vast data and insights, TTG is at the forefront of the digital transformation of culture.

We are seeking outstanding applicants of all backgrounds to join our team to bring new voices, talent, and perspectives to the table. We encourage all to apply.

**About The Role:
The People team is looking for a friendly and organized Office Coordinator to help promote a positive and welcoming environment. You’ll be at the heart of our office, greeting visitors with warmth, assisting employees with inquiries, and ensuring our office operations run smoothly behind the scenes. By helping to plan team events and sprinkling in moments of surprise and delight, you'll keep the office buzzing with good vibes.

This role reports to the Head of Organizational Effectiveness on the global People team and works closely with the London Office Assistant to coordinate programming. If you're a problem-solver, a clear and thoughtful communicator, and someone who embodies our ‘chase the sixth star’ company value, please apply

**What You'll Do**:

- Oversee office operations, including managing and greeting guests, responding to employee questions and requests, organizing and accepting deliveries, ordering and stocking kitchen and office supplies, managing conference rooms, maintaining our desk and conference room booking system, keeping our space tidy, and overseeing repairs
- Build and manage relationships with facilities vendors including cleaning services, maintenance contractors, and food/beverage providers
- Liaise with the building team to coordinate office access badges and ensure we remain compliant with workplace safety expectations
- Arrange in-office meals and lead the planning and execution of company events, such as parties, happy hours, lunch and learns, volunteer opportunities, and off-sites
- Deliver proactive and informative communications to the team regarding office updates and events, including running new employee welcome sessions and office tours
- Optimize office environment by evaluating and ordering furniture, reconfiguring our space as needed, and project managing our office expansion
- Partner with our IT team to ensure employees are onboarded and offboarded properly, and that office / employee IT needs are addressed promptly and efficiently
- Keep spend within our office budget limits while ensuring timely expense reporting
- Help our executive team with administrative and event-based requests and support our CEO when in the NYC office
- Provide project management and administrative support to the PeopleOps team

**We're Looking for Someone With**:

- An ability and desire to work 4-5 days per week out of our Midtown NYC office
- Natural understanding of what great hospitality looks like coupled with a passion for creating a positive and welcoming work environment
- Previous experience in an equivalent role
- Desire to continuously improve our work environment
- Exceptional communication skills
- A service-oriented mindset; approaches each day knowing their work makes a difference to our team and company culture
- Motivation to anticipate needs and handle issues before they arise
- Flexibility to respond to a range of different situations
- Interest in theatre or live events
- Salary ranges are determined by competitive market data for our size, stage, and industry, experience and location of the applicant, and our internal salary banding, which is reviewed at least annually._- To learn about the Perks and Benefits outside of the salary, please check out our "Good to Know" section_

**Good to Know:
TodayTix Group takes care of our team. We’re proud to offer a generous suite of benefits and perks. Here are a few of our favorites:

- Hybrid work environment (minimum 2 days per week in office)
- Healthcare, vision, and dental plans, with generous contributions from the company
- Life and disability insurance
- Paid Parental Leave
- Generous 401(k) Matching
- Flexible Paid Time Off
- Free membership to One Medical Group & Employee Assistance Program
- Annual Professional Growth Budget
- Employee donation matching
- Employee Referral Program
- Work From Home budget
- Pre-Tax Flexible healthcare spending account (FSA), Dependent Care FSA and Commuter Benefits

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