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Administrative Assistant/receptionist

2 months ago

Hoboken, United States Align Financial Solutions LLC Full time

**About us**

Align Financial Solutions LLC is a boutique financial planning practice in Hoboken, NJ. We are professional, supportive, and collaborative.

Our work environment includes:

- Modern office setting
- Growth opportunities

**Overview**:
**Responsibilities**:

- **General Administrative Support**:

- Answer and direct phone calls.
- Manage and maintain the office calendar.
- Schedule appointments and meetings.
- Handle incoming and outgoing mail and packages.
- Maintain office supplies and order new supplies as needed.
- **Data Entry and Management**:

- Input and update data in various software systems.
- Maintain accurate and organized filing systems, both electronic and physical.
- **Marketing**:

- Manage our social media presence
- Post weekly to engage with prospects and clients
- **Communication**:

- Communicate effectively with internal staff and external partners
- Reach out to local professionals for collaboration such as co-hosting an event
- **Meeting Coordination**:

- Prepare meeting agendas and materials.
- Record and distribute meeting minutes.
- **Customer Service**:

- Greet visitors and provide assistance as needed.
- Address and resolve basic client inquiries and issues.

**Experience**:

- **Education**:

- Associate's or Bachelor's degree in a related field (preferred).
- **Professional Experience**:

- Proven experience as an administrative assistant, office assistant, or in a related role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- **Skills**:

- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented and capable of maintaining accuracy in data entry and record-keeping.
- Strong interpersonal skills and the ability to work well with a team.
- Ability to handle confidential information with discretion.

**Benefits**:
We offer a competitive compensation package, including professional development assistance. Join our team and contribute to a dynamic and supportive work environment as an Administrative Assistant.

**Job Types**: Full-time, Part-time

Pay: $18.91 - $21.54 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Professional development assistance

Schedule:

- Monday to Friday

**Experience**:

- Customer service: 1 year (required)

Ability to Commute:

- Hoboken, NJ (preferred)

Ability to Relocate:

- Hoboken, NJ: Relocate before starting work (required)

Work Location: In person

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