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Accounting Specialist 1

3 months ago

Tucson, United States State of Arizona Full time

DEPARTMENT OF ECONOMIC SECURITY
- Your Partner For A Stronger Arizona. _
- DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona._
- DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life._

ACCOUNTING SPECIALIST 1

Job Location:
Address: Division of Developmental Disabilities (DDD)
400 West Congress Street, Suite 500, Tucson, Arizona 85701

Posting Details:
**Salary**: $42,711.97

Grade: 16

Closing Date: June 9, 2024

Job Summary:
The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Accounting Specialist 1. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:
Essential Duties and Responsibilities include but are not limited to:

- Review, analyze, monitor and maintain accurate individual member accounts do not exceed Federal resource limit. Establish budget and setup recurring payments that are within monthly benefits received. Engage in collection activities and/or recommend contract action to Office of Licensing, Certification, & Regulation & Quality Assurance on any findings of misuse of members’ benefits.
- Approve/Deny request for funds, issue & mail out payments by check. Approve/Deny expense ledgers & onetime special funds expenditures. Review Social Security Income & Room/Board billing for variance or discrepancies, report/request expedient resolution.
- Report delinquent items to our Qualified Vendors/Providers for resolution. Provide & explain procedure &/or policy on valid use of member funds, submission of monthly expense ledgers &/or one time special expenditures.
- Data entries &/or upload various information or documents into Exact Payee program. Download ACH deposits, update & prepare paper deposits. Monitor & respond to bank exception report & upload daily positive pay report. Provide technical support to DES/DDD Support Coordination on how to use the Exact Payee program, reset passwords, unlock accounts, modify use, add/delete users, etc.
- Complete & submit accounting of federal benefits to Social Security. Report changes to Social Security such as residence, employment, death, adoption, incarceration & hospitalization. Report monthly earnings and account balances. Complete & submit various documents to Social Security to avoid suspension or termination of federal benefits.
- Conduct phone interviews with Social Security for continuous disability benefits or additional benefits. Conduct phone interviews for Rep Payee requests. Coordinate process for disability determination of benefits with Support Coordination & DCS Case Manager.

Knowledge, Skills & Abilities (KSAs):
Knowledge in:

- Generally Accepted Accounting Practices (GAAP) and DDD Services & Social Security Benefits.
- Principles, concepts, practices, methods, and techniques of government accounting.
- Maintenance of financial accounts and records and public speaking.
- The preparation of balance sheets, financial statements, summaries, audits, reconciliation, and other reports.
- Researching cash deposits, cash receipts, expenditures, and revenue reconciliation.

Skills In:

- Summarizing and analyzing large amounts of information and data and records management.
- Reading, understanding, and interpreting complex issues, rules, regulation, and policies.
- Working as a contributing member of a cohesive work group.
- Strong verbal and written communication and maintaining positive interpersonal relationships.
- Problem solving, research, organization active listening and advanced skills in Google Suite, Excel, Gmail, Rep Payee Program Software.

Ability to:

- Provide clea