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Accounting Specialist

2 months ago

Tucson, Arizona, United States ALL Green Fields PK-12 and Sweet P's Pre-K Full time
Job Overview

Position Summary

We are seeking a skilled accounting professional to manage financial records for ALL Green Fields PK-12 and Sweet P's Pre-K.

Key Responsibilities

General Accounting

  • Perform daily financial operations.
  • Establish and maintain a comprehensive Chart of Accounts.
  • Oversee month-end, quarter-end, and year-end financial closures, along with generating relevant reports.
  • Reconcile bank and credit card statements.
  • Collaborate effectively with vendors and internal staff.
  • Ensure proper backup for each financial entity.
Accounts Receivable
  • Input tuition fees, customer payments, and donations into accounting software.
  • Prepare deposits, ensuring all checks are copied for record-keeping and reviewed by management.
  • Manage the deposit process at designated financial institutions.
  • Reconcile accounts as necessary.
  • Maintain accurate A/R documentation.
Accounts Payable
  • Process approved invoices received through various channels.
  • Enter data into accounting software and prepare checks, which require management approval and signatures.
  • Reconcile accounts as necessary and ensure vendor statements align with actual payments.
  • Maintain organized A/P vendor documentation.
Human Resources
  • Share responsibilities with the Office Manager.
  • Participate in interviews as needed.
  • Keep new hire documentation current.
  • Input new employee information and changes into payroll and retirement systems.
  • Prepare spreadsheets for annual salary adjustments for management review.
  • Update employee contracts annually.
  • Maintain comprehensive HR records.
Payroll Management
  • Develop a payroll calendar annually.
  • Ensure timely payroll processing on scheduled dates.
  • Generate reports for hourly staff based on timekeeping data.
  • Verify payroll amounts for both hourly and salaried employees.
  • Distribute payroll checks and stubs to designated points of contact.
  • Create detailed payroll breakdowns for each pay period.
  • Manage employee 401(k) contributions and maintain payroll records for inquiries.
Tax Compliance
  • Ensure timely filing of necessary tax forms for non-profit organizations.
  • Manage extensions for tax filings as required.

Qualifications

Candidates must possess relevant experience in the outlined responsibilities.

Benefits

Offering competitive benefits including paid time off, health insurance, and dental coverage.