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Office Administrator

3 months ago

Springfield, United States Dhara Consulting Group Full time

Today
- Secret
- Unspecified
- Unspecified
- Springfield, VA** (ON-SITE/OFFICE)**

ENSCO Inc. is a diverse engineering and technology company that provides engineering, science and advanced technology solutions that guarantee mission success, safety, and security to governments and private industries worldwide. We are seeking an Office Administrator for our Springfield office for the support of our National, Products, National Capitol Region and Analysis & Technical Services Program contracts.
Duties will include:

- Employee focused - Our employees are the Subject Matter Experts who work on research & development teams; the Office Administrator works to resolve issues they have with facilities, equipment and resources; our customers are also the guests to the facility-Government, ENSCO, sub-contractors and other contractors.
- Collaboration-key to managing a successful office; need close collaboration / coordination with Security, Program Managers and the Administrative Lead for our group in Cocoa Beach, FL.
- Communication-keep the Program Managers informed of any situations, problems or personnel issues that the Office Administrator needs assistance on; keep the Program Manager / Supervisor informed on status of assigned tasks; provides regular feedback on office environment and morale type topics
- Accountability-ensuring assigned tasks are thoroughly completed; that personnel have needed resources; coordination / collaboration is taking place; Division-assigned tasks are thoroughly completed; priorities are understood and followed
- Initiative-taking initiative to improve workplace environment; soliciting inputs from management and employees for improvements; ensuring our guests have what they need.

Primary Duties & Responsibilities:

- Employee Support
- Onboarding - support completion of all onboarding actions for additions to the team
- Meetings - coordinate, schedule and facilitate meetings
- Travel - support MAC/AMC travel arrangements and provide Expense Report support to Springfield team
- Promote internal communication and employee morale
- Management of software licenses (license renewal, maintaining list of software products)
- Management of computer assets for employees and projects
- Facility Management
- Property Management - ensure that all ENSCO and government property is tracked and properly labeled for Springfield property.
- Conference Rooms - maintain conference room schedules; ensure that conference rooms are functioning properly and are ready for use
- Purchasing
- Produce purchase requisitions from requests for items needed in the Springfield office (furniture, common software, expensive supplies, services needed, etc.);
- Complete expense Reports / AMEX reconciliation monthly
- Procure services as necessary for daily operation of the facility
- Employee POC for all employee office supplies / needs
**Qualifications Required (Skills)**
- 2+ Years office related experience
- Experience with Microsoft Office suite of tools
- Ability to communicate clearly, concisely, and with technical accuracy, both orally and in writing, as well as work in a professional manner with peers, management, contractors, academia, and other agencies.
- Strong written and verbal skills
- MUST BE ABLE TO OBTAIN & MAINTAIN A DOD SECRET CLEARANCE, FOR WHICH YOU MUST BE A U.S. CITIZEN.

**Qualifications Desired**
- Bachelor's Degree
- Active Secret or TS/SCI clearance
- Experience managing SharePoint site
- Experience with CostPoint and/or SAP Concur

LI-MM1
**Benefit Highlights**
- Annual education tuition reimbursement
- 401(k) Plan with up to 6% dollar-for-dollar company match
- Medical, dental and vision insurance
- Spending Accounts - FSA, Dependent Care FSA, and HSA
- Leave available for holidays, bereavement, jury duty, military service, family medical leave, and as required by State law
- Paid Time Off
- 100% Company paid Employee Assistance Program and life, disability, accidental death and dismemberment, business travel accident, and professional liability insurance (employee only)
- Other voluntary programs, including supplemental life, auto and home insurance, and legal program
- Computer purchase discount
- Recognition and reward programs
- Patent awards
- Technical paper awards for presentations and publications
- Recruitment awards
- Length of service awards
- Community service recognition

**Division Description**

For more than 50 years, ENSCO has been providing leading-edge engineering, science and advanced technology solutions to governments and private industries worldwide.

We foster top science and engineering talent, cultivating the ideas of our employees and customers to deliver leading-edge R&D, products, and services to create an environment where employees can tackle our customers' most difficult problems in creative ways.

**Strength in Diversity**

ENSCO, Inc. and its wholly owned U.S. subsidiaries are equal opportunity/affirmative action employers, committed to diversity in the w