Senior Executive Assistant

2 months ago

Arlington, United States Koalafi Full time

At Koalafi, we believe in a world where no one has to put an important purchase on hold. That’s why we’re making it easier for more people to pay for big purchases over time.
Over 17,000 retailers rely on us to match their customers to a payment plan clearly and quickly, all while reflecting well on their brand. Their 2M+ customers love us because we provide a flexible way for them to make payments, and give them an opportunity to improve their credit. Our 200+ Koalafi teammates enjoy inspiring and challenging work that accelerates their careers.
Interested in learning more about how we’re transforming the financing experience and joining our team?

What You’ll Do

We are seeking a highly organized and self-motivated Executive Assistant with experience supporting multiple senior level executives. This role provides comprehensive support to a group of 6+ senior leadership team members primarily with scheduling/calendar management, expense compliance/reimbursement, and travel. The ideal candidate will demonstrate exceptional attention to detail, judgement, independence, and the ability to handle multiple tasks and projects with efficiency and discretion. 

Calendar Management: 


Efficiently manage and coordinate the calendars of executives, including scheduling meetings, appointments, and events.
Proactively anticipate scheduling conflicts and provide timely support/updates as needed.
Ensure executives are well-prepared for meetings with relevant materials (including lunch orders for in person meetings/interviews).


Travel Coordination: 


Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
Monitor travel schedules to accommodate changes and emergencies, ensuring seamless travel experiences.
Handle travel-related expenses and reconcile travel costs promptly.


Expense Management: 


Process expense reports accurately and efficiently, adhering to company policies.
Track and manage reimbursements, ensuring timely submission and approval in Airbase.


Communication and Correspondence: 


Act as a point of contact between executives and internal/external stakeholders.
Draft, review, and manage correspondence, emails, and other communications on behalf of executives.
Ensure that all communications are handled with the highest level of confidentiality and professionalism.


Project Management: 


Support ad-hoc requests and projects.


Administrative Support 


Maintain organized and up-to-date filing systems, both electronic and physical.


Office Management: 


Manage WeWork suite with supplies ensuring the smooth operation of the office.
Support ad hoc technical support with Owl conferencing, printer issues, and TV.


About You (Qualifications)


Minimum of 5-7 years of experience as an Executive Assistant or in a similar administrative role – preferably in a professional services industry.
Proven experience managing calendars, travel arrangements, and expense reports for multiple executives.
Strong organizational skills with the ability to prioritize tasks and manage time effectively.
Excellent communication skills, both written and verbal, with attention to detail.
Ability to work independently, exercise good judgment, and handle confidential information with discretion.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with expense management software.
Familiarity with travel booking tools and platforms.
High level of professionalism and a proactive, solution-oriented mindset.
Ability to thrive in a fast-paced environment and manage multiple priorities.
Strong interpersonal skills with the ability to build relationships and work collaboratively with team members and executives.
Bachelor’s degree or equivalent experience preferred.


Why choose Koalafi: A career at Koalafi means opportunities to tackle exciting challenges every single day. We take pride in a culture of innovation, trust, and ownership. You'll get outside your comfort zone, build meaningful relationships, and most of all, take charge of projects that ultimately help people get the things they need most.
Who we are & what we value: 

We focus on what’s most important
We set clear expectations and deliver
We embrace challenges to reach our full potential
We ask, “How can this be better?”
We move fast together

Benefits:
At Koalafi, you will have a direct impact on our products and help shape the company’s success. We offer competitive compensation & benefits packages to keep you at your best:

Comprehensive medical, dental, and vision coverage
20 PTO days + 11 paid holidays
401(k) retirement with company matching
Student Loan & Tuition Reimbursement 
Commuter assistance
Parental leave (maternal + paternal)
Inclusion and Associate Engagement Programs

  • Executive Assistant

    2 weeks ago

    Arlington, Virginia, United States Executive Recruiting Full time

    Job Title: Executive Assistant Department: Operations Reports to: Program Manager Are you a highly organized and detail-oriented professional looking to support top-level leaders and drive important initiatives? We're seeking a motivated Executive Assistant to join our team, where you'll play a key role in keeping operations smooth and ensuring...

  • Executive Assistant to Senior Executives

    4 weeks ago

    Arlington, Virginia, United States LARC Staffing, LLC Full time

    Job DescriptionOur client, a leading government prime contractor, is seeking an experienced Executive Assistant to provide high-level administrative support to their senior executives. This is a unique opportunity to work with a dynamic team and contribute to the success of a prestigious organization.Key Responsibilities:Provide administrative support to...

  • Executive Assistant to Senior Executives

    4 weeks ago

    Arlington, Virginia, United States LARC Staffing, LLC Full time

    Job DescriptionOur client, a leading government prime contractor, is seeking an experienced Executive Assistant to provide high-level administrative support to their senior executives. This is a unique opportunity to work with a dynamic team and contribute to the success of a prestigious organization.Key Responsibilities:Provide administrative support to...

  • Senior Executive Assistant

    4 days ago

    Arlington, Virginia, United States Na Ali'i Consulting & Sales, LLC. Full time

    Job SummaryNakupuna Consulting & Sales, LLC. is seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to senior-level executives. The ideal candidate will possess excellent communication and organizational skills, with the ability to work in a fast-paced environment.Key ResponsibilitiesManage daily front office...

  • Senior Executive Assistant

    2 months ago

    Arlington, United States The Hollister Group Full time

    Senior Executive Assistant Our client is seeking an exceptional Executive Assistant who brings a genuine passion for supporting both the business and the individual needs of the C-Suite. The ideal candidate for this role will need to have 5+ years of senior executive experience, strong calendar management skills, able to coordinate travel arrangements, and...

  • Senior Executive Assistant

    4 weeks ago

    Arlington, United States The Hollister Group LLC Full time

    Senior Executive Assistant Our client is seeking an exceptional Executive Assistant who brings a genuine passion for supporting both the business and the individual needs of the C-Suite. The ideal candidate for this role will need to have 5+ years of senior executive experience, strong calendar management skills, able to coordinate travel arrangements, and...

  • Senior Executive Assistant

    2 months ago

    Arlington, United States The Hollister Group Full time

    Senior Executive Assistant Our client is seeking an exceptional Executive Assistant who brings a genuine passion for supporting both the business and the individual needs of the C-Suite. The ideal candidate for this role will need to have 5+ years of senior executive experience, strong calendar management skills, able to coordinate travel arrangements, and...

  • Executive Support Specialist

    1 week ago

    Arlington, Virginia, United States Executive Recruiting Full time

    Job OverviewJoin our team as a highly skilled Executive Support Specialist, providing exceptional administrative support to senior leaders and driving key initiatives forward.Key Responsibilities:Manage complex executive calendars, ensuring seamless coordination of high-stakes meetings and events.Prepare and review critical documents, briefings, and...

  • Executive Assistant to Senior Leaders

    1 week ago

    Arlington, Virginia, United States ANSER Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Assistant to provide support to senior leaders in the Defense Innovation Unit. The ideal candidate will have a strong background in executive secretariat functions and be able to work effectively in a fast-paced team environment.Key Responsibilities:Provide administrative support to senior...

  • Executive Assistant to Senior Leadership

    2 weeks ago

    Arlington, Virginia, United States Systems Planning and Analysis, Inc. Full time

    Job Title: Senior Executive AssistantSystems Planning and Analysis, Inc. (SPA) is seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to the DARPA Chief of Commercial Strategy. The ideal candidate will have a strong background in executive support, calendar management, and project...

  • Executive Assistant to Senior Leaders

    1 week ago

    Arlington, Virginia, United States ANSER Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide support to senior leaders at the Defense Innovation Unit. The successful candidate will be responsible for managing documents, providing subject matter expertise, and carrying out day-to-day operational and administrative activities.Key ResponsibilitiesDevelop and...

  • Senior Executive Assistant

    2 months ago

    Arlington, United States SAIC Full time

    DescriptionSAIC is hiring a Senior Executive Assistant to provide executive level support to senior Department of Defense (DoD) official. This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the DoD, including Components, industry partners, academia, and international partners to achieve...

  • Executive Assistant to Senior Leadership

    1 week ago

    Arlington, Virginia, United States Koalafi Full time

    Job SummaryWe are seeking a highly organized and self-motivated Executive Assistant to provide comprehensive support to a group of senior leadership team members. The ideal candidate will have experience managing calendars, travel arrangements, and expense reports for multiple executives, and possess excellent communication skills, both written and...

  • Executive Assistant to Senior Leadership

    4 weeks ago

    Arlington, Virginia, United States Koalafi Full time

    About the RoleWe are seeking a highly organized and self-motivated Executive Assistant to provide comprehensive support to a group of senior leadership team members. This role involves managing calendars, scheduling meetings, and coordinating travel arrangements, as well as handling expense reports and other administrative tasks.Key ResponsibilitiesManage...

  • Executive Assistant to Senior Department of Defense Official

    4 weeks ago

    Arlington, Virginia, United States SAIC Full time

    Job SummarySAIC is seeking a highly skilled Senior Executive Assistant to provide top-notch support to a senior Department of Defense official. This exciting opportunity requires close interaction with top department leadership within the Pentagon and across the DoD, including Components, industry partners, academia, and international partners to achieve...

  • Executive Assistant to Senior Department of Defense Official

    4 weeks ago

    Arlington, Virginia, United States SAIC Full time

    Job SummarySAIC is seeking a highly skilled Senior Executive Assistant to provide top-notch support to a senior Department of Defense official. This exciting opportunity requires close interaction with top department leadership within the Pentagon and across the DoD, including Components, industry partners, academia, and international partners to achieve...

  • Executive Assistant

    2 weeks ago

    Arlington, United States Eccalon, LLC Full time

    The Analyst will serve as the Strategic Communications Specialist in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.Position...

  • Executive Assistant

    5 months ago

    Arlington, United States Eccalon, LLC Full time

    The Analyst will serve as the Strategic Communications Specialist in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.Position...

  • Executive Assistant

    1 week ago

    Arlington, Virginia, United States QinetiQ Full time

    Company OverviewQinetiQ US is a world-class team of professionals delivering next-generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems worldwide. Our work contributes to innovative research in sensor science, signal processing, data fusion, artificial intelligence, machine learning, and augmented...

  • Executive Assistant

    4 weeks ago

    Arlington, Virginia, United States Booz Allen Hamilton Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our senior management team. The ideal candidate will have a strong background in providing administrative support to senior military and civilian officials, with excellent communication and organizational skills.Key ResponsibilitiesProvide...