Executive Assistant

1 month ago

Arlington, United States Eccalon, LLC Full time

The Analyst will serve as the Strategic Communications Specialist in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.


Position Requirements:

• Active TS/SCI Clearance.


Desired Education & Experience:

• (5) years of combined experience to include executive-level support, personnel, scheduling, task management, planning, programming, and correspondence.

• A bachelor's degree from an accredited college or university (or actively working to complete one) is preferred.

• Extensive experience with booking/arranging travel for senior-level military or civilian personnel using the Defense Travel System (DTS).

• Background in Executive Support, Staff Officer (Officer or NCO}, or Aide-de-Camp type work.

• Experience in federal government, federal government consulting, or Office of the Secretary of Defense is preferred.

• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.

• High energy, enthusiasm, tact, and ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.


Key Responsibilities:

• Effective creation and execution of communication strategies to support our client's mission and priorities.

• Performing extraordinary executive-level support for DoD leaders.

• Coordinating the daily calendar(s) of DoD Executive(s) (Political Appointees or members of the Senior Executive Service}, including scheduling internal and external meetings, appointments, and events.

• Preparing and coordinating materials for internal and external meetings, including itineraries, read ahead, and agendas.

• Ensure the taskings comply with DoD systems such as CATMs, DoD editing, and formatting requirements.

• Tracking office taskings as defined by DoD Executives.

• Coordinating travel and accommodations for DoD Executives and other government officials as needed, including using the Defense Travel System (DTS).

• Executing tasks and duties that support the Executive priorities and daily operations.

• Providing support to the DoD Executives in executing all aspects of the office mission, including protocol and events planning support.

• Assisting other staff members in drafting and writing policies, guidance, supporting processes, and memoranda.

• Support with office management duties as directed by the government to include, but are not limited to, team calendar management and office supply management.


Key Performance Indicators:

• Be exceptionally organized.

• Be an excellent communicator (written and verbal).

• Have outstanding customer service abilities such as initiative, judgment, creativity, flexibility, and confidence.

• Must have the ability to multi-task across multiple projects.

• Have a demonstrated history of performing in a dynamic, high pace environment.

• Be positive and proactive.

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