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Administrative and Accounting Support Clerk

3 months ago

Richmond, United States SunSource Full time

P.S.I. Fluid Power, a SunSource company, have extensive experience in mobile and industrial hydraulic servicing. We provide component repair, system troubleshooting, preventative maintenance, system commissioning, and system modification. Our service team have no boundaries recently servicing equipment in North America, South America, Europe, and Asia. www.psifluidpower.ca

This position is responsible for a vast array of accounting & administrative duties with a focus on customer service. Other areas include accounts payable, accounts receivable and cash management. To be successful in this position the individual should be a self-starter with the ability to effectively manage all assigned duties in the office with minimal supervision.

Essential Functions:

* Receive and screen all in-bound calls, emails, and greet visitors in a courteous and efficient manner.
* Review, evaluate and distribute all incoming and outgoing mail.
* Respond to customer inquiries and requests.
* Perform end of day processes for the branch.
* Invoice inventory payables and investigate any material differences.
* Code & get authorization for expense payables.
* Perform collection calls for assigned customers.
* Receive and process customer payments.
* Escalate vendor / customer issues to management as required.
* Track and submit branch attendance & overtime sheets by deadline.
* Assist in the set-up or customer accounts and maintenance of customer accounts.
* Prepare and process bank deposits.
* Reconcile cash float and cash drawer in a timely manner.
* Check and verify vendor statements in a timely manner.
* Provide administrative support to all branch members.
* Gather receipts, code and submit expenses for assigned corporate credit cards in Bank of Canada Works
* Assist in the coordination of branch team building activities.
* Maintain and monitor office supply inventory levels, sales literature, business cards, service supplies.
* Work with other administrative assistants to cover vacation time and miscellaneous projects.
* Analyze and document current duty processes and recommend efficiencies as required.
* Must participate in courses to update knowledge to carry out duties & responsibilities.
* Solicit feedback from peers & other team members with the goal of personal or operational improvement.
* Overtime may be required.
* Responsible for understanding and abiding by the PSI safety policy and following safe work practices.

Experience, Education and Skills

* Business Administration degree or diploma considered an asset.
* 2+ years' experience in Accounts Payable (coding invoices, PST, vendor reconciliations etc.) and Accounts Receivables (customer portals, collection calls etc.)
* 2+ years' experience as an Administrative Assistant, or relevant role, considered an asset.
* Ability to type (45) words per minute.
* Proficient use of various office-based software including Microsoft Office 365.
* Experience with Prophet 21 would be considered an asset.
* Superior customer service skills, problem solver and a self-starter.
* Ability to work in a fast-paced, high-energy environment.
* Maintain a professional image and demeanor with all employees, management, and visitors at all times.
* Ability to adapt to changing demands and shifting priorities.
* Attention to detail in all areas of work.
* Excellent organizational, time management and prioritizing skills.
* Strong work ethic and positive team attitude.
* Trustworthy honest and dependable.
* Manual dexterity required to use desktop computer and peripherals.
* Comfortable with interacting with public at large.
* Ability to sit for long periods.
* Able to stay focused with repetitive work.
* Clear and concise verbal and written communication skills.

Other Position Information

* Direct report to Operations Manager.
* Indirect report to Senior Accountant.
* Busy office setting
* Monday to Friday, 8:00 am to 5:00 pm, one hour off for lunch.
* Job Type: Full-time
* Benefits: Company events, Dental care, Disability insurance, Employee assistance program, Extended health care, Life insurance, On-site parking, Paid time off, RRSP match, Tuition reimbursement
* Vision care
* Schedule: Monday to Friday
* Supplemental pay types: Bonus pay, Overtime pay
* Location: Richmond, BC V6V 2G9

Would you rather see what we have to offer? Check out SunSource Core Competency video www.sun-source.com

We are an Equal Employment Opportunity Employer M/F/V/D. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. eeopost.pdf (dol.gov). WE PARTICIPATE IN E-VERIFY E-Verify Participation Poster English and Spanish (uscis.gov). If you are an individual with a disability and require an accommodation to complete the application process, please contact recruiting@sunsrce.com to request reasonable accommodation. Only requests for accommodations in the application process will be returned. Sun-Source | Privacy Policy