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Administrative Support Coordinator

2 months ago

Richmond Heights, Virginia, United States Kositzka Wicks and Co Full time
Job Overview

We are seeking a dedicated Production Assistant to join our team at Kositzka Wicks and Co. This role is essential in ensuring smooth office operations and providing comprehensive support to our staff.

Key Responsibilities:

  • Performing clerical tasks such as typing, copying, and scanning documents, including tax returns and financial statements.
  • Managing the logging and scanning of client materials efficiently.
  • Handling requests for document retrieval from storage.
  • Maintaining inventory levels and managing the ordering and unpacking of supplies.
  • Ensuring kitchen supplies are replenished and managing dishwashing duties.
  • Restocking copier stations and meeting rooms as needed.
  • Monitoring and organizing the office inbox and outbox.
  • Distributing incoming mail and managing shredding tasks.
  • Conducting postal runs and handling bank deposits when required.
  • Troubleshooting issues with office equipment such as copiers and printers.
  • Setting up meeting rooms for staff gatherings.
  • Assisting with the movement and handling of office materials.
  • Providing various forms of office support as necessary.

Note: We are committed to making reasonable accommodations to enable individuals with disabilities to perform essential functions.

Qualifications:

  • A high school diploma is required; a Bachelor's degree in Business Administration or a related field is preferred.
  • Experience with tax preparation software, particularly Axcess CCH/Wolters Kluwer products, is advantageous.
  • A minimum of four years of relevant experience in a CPA firm is preferred.

Skills and Abilities:

  • Exceptional written and verbal communication skills.
  • Detail-oriented with strong organizational abilities.
  • Professional demeanor and a positive attitude.
  • A collaborative team player who values constructive feedback.
  • Strong analytical and critical thinking skills.
  • Ability to thrive in a paperless work environment.
  • Excellent time management skills with a proven track record of meeting deadlines.
  • Capability to work effectively in a fast-paced and occasionally stressful environment.
  • In-depth knowledge of office administration and recordkeeping systems.
  • Proficiency in Microsoft Office Suite or similar software, with a willingness to learn new tools.

Physical Requirements:

  • Ability to sit for extended periods while working at a desk and on a computer.
  • Occasional lifting of boxes or paperwork weighing up to 25 pounds.