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Administrative Assistant

7 months ago

Richmond, United States Commonwealth of Virginia Full time

Job Duties

This position is wage/hourly and will work Monday-Friday, during core business hours of 8:00 am to 5:00 pm. There are no state benefits offered with this position. This position is authorized to work for a renewable, maximum of 1500 hours per year.

The Department of Behavioral Health and Developmental Services (DBHDS) is seeking an experienced individual to provide administrative support to the Office of Forensic Services for approximately 25 hours per week. The Office of Forensic Services manages facility-based services and provides support to community-based services for individuals with behavioral health disorders who are also involved in the criminal justice system. This position will primarily provide administrative support to staff who manage programs related to individuals found not guilty by reason of insanity by the court, as well as general office support to other staff.

Additional duties include:
• Filing papers and organizing patient charts in a chart room.
• Copying, scanning, uploading, and collating patient records and other paperwork.
• Data entry of progress reports, court orders, evaluations, and movement of forensic patients into an electronic database.
• Providing administrative support to the Forensic Review Panel by compiling and organizing privileging or release packets for the Forensic Review Panel Liaison and distribution to panel members on a weekly basis.
• Contacting court clerks or attorney offices to obtain information or submit information to the court related to forensic court orders or forensic patients.
• Communicating information to program staff and providing support as needed to the Office of Forensic Services.

Minimum Qualifications

• Knowledge and/or experience in general office management, clerical procedures, and document management systems.
• Experience in data entry, with the ability to enter data for extended periods of time.
• Ability to manage sensitive information confidentially.
• Experience using office equipment (i.e. computers, printers, copier, etc).
• Skilled in the use of Microsoft Office (Outlook, Word, PowerPoint, and Excel).
• Ability to prioritize and complete multiple tasks in a timely manner.
• Experience scheduling meetings and/or trainings, and ordering.
• Strong organizational skills.
• Clear and professional communication skills, both in writing and speech.
• Ability to work independently and as part of a team.

Additional Considerations

• Previous experience as an administrative assistant or providing office support.
• Knowledge of behavioral health, legal, or criminal justice systems.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

For consideration, interested applicants must apply by completing the online application. A resume may also be included with your submission. However, emailed, faxed, and hand-delivered applications and/or resumes will not be accepted. This position is open until filled; however, applications/resumes will begin to be reviewed within seven (7) business days of the date of this posting. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.

DBHDS welcomes all applicants authorized to work in the U.S. For more information on how to seek this authorization, please refer to Working in the United States or contact the U.S. Citizenship and Immigration Services office directly.

For any technical assistance with the jobs.virginia.gov website, please contact ov.

Contact Information

Name: Shruti Tawar

Phone: N/A

Email: ov - Inquires only/no submissions, to include resume

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.