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Office Manager and Outreach Coordinator

2 months ago

Westport, United States Westport Family Counseling Part time
Position Overview:

Westport Family Consulting is seeking a dedicated Office Manager and Outreach Coordinator to manage office operations and enhance our outreach efforts. This multifaceted role is crucial to maintaining our practice’s efficiency while promoting our services and employment opportunities through various channels, including social media and community networks.
*This position is part time, with the potential to grow into a full time role.

Key Responsibilities:

Office Management:
  • Daily Management: Assist the Director with time and daily management tasks.
  • Scheduling: Schedule meetings and manage appointments.
  • EHR Transcription: Transpose notes accurately into the Electronic Health Record (EHR) system.
  • Calendar Maintenance: Update and manage the office and EHR calendars.
  • Administrative Duties: Run errands, shred papers and confidential materials, and ensure office tidiness.
  • Travel Coordination: Arrange travel logistics, including hotel reservations and car rentals.
  • Correspondence: Communicate with providers, patients, families, and staff on behalf of the Director.
Outreach Coordination:
  • Social Media Management: Utilize social media platforms to advertise job opportunities and practice updates.
  • Networking: Establish and maintain relationships with universities, clinical organizations, and healthcare providers to promote Westport Family Consulting.
  • Marketing: Market the practice and employment opportunities through targeted outreach.
  • Recruitment: Conduct interviews with prospective employees and support the hiring process.
  • Content Support: Occasional contributions to the writing or editing of blogs and articles.
Qualifications:
  • Education: Bachelor’s degree in Business Administration, Marketing, Communications, or a related field preferred.
  • Experience: Minimum of 1 year in office management, administrative support, outreach, or marketing. Experience in social media management is advantageous.
  • Skills: Proficiency in MS Office and social media platforms; excellent organizational and multitasking abilities; strong communication skills.
  • Attributes: Detail-oriented, proactive, and capable of working independently, with a strong desire to become an essential part of our team and support the success of our practice both internally and externally.
About Us: Westport Family Counseling (WFC) is a boutique group therapy practice committed to providing high-quality, individualized care to a broad range of clients. We specialize in treating children, adolescents, teens, and adults. We strive to create a supportive and nurturing environment for our clients, staff, and community, making WFC an ideal place for professional growth.

Why Join Us? At WFC, we offer the unique opportunity to practice independently within a supportive group setting, providing flexibility, autonomy, and a community of like-minded professionals. 
Westport Family Counseling is committed to creating a diverse and inclusive work environment and is proud to be an equal-opportunity employer.