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Human Resources Assistant

3 months ago

Mankato, United States Open Door Health Center Full time
Job DescriptionJob DescriptionSalary:

Job Summary:

The Human Resources Assistant provides direct support to the HR Manager by assisting with the administration of the day-to-day operations of the human resources functions and duties. The HR Assistant carries out responsibilities in some or all of the following functional areas: applicant tracking, recruiting, employee relations, training and development, benefits, compensation, organization development, administration, and employment. This position must maintain a high level of confidentiality and professionalism.  He/She works in a team environment under the direction of the HR Manager and with the entire Open Door Health Center (ODHC) staff. 

 

Job Responsibilities:

  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Maintains the integrity and confidentiality of human resource files and records.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Provides clerical support to the HR department.
  • Conducts/assists with new hire orientation.
  • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties and other celebrations.
  • Prepare and post job postings on recruiting job boards, publications, and media sites.
  • Assist with hiring/onboarding process (documents, reference check, background check, drug screen, create personnel file, etc.)
  • Set up rooms for meetings, interviews, trainings, and orientations.
  • Update HRIS system with employee change requests and processes paperwork.
  • Keep the HR Manager updated of any concerns or issues.
  • Keep important ODHC documents organized and readily available including policies and procedures, board of director minutes, project reports, staff committee reports, etc.
  • Perform other duties as assigned.


Knowledge, Skills, Abilities, Qualifications:

  • High School Diploma or GED
  • Experience working with a diverse population of people.
  • Exceptional verbal and written communication skills.
  • Excellent time management and organizational skills.
  • Strong interpersonal skills.
  • Ability to work independently or in a team environment.
  • Confidence, professional judgement, and grace under pressure.
  • Bilingual skills are a plus.


Other Requirements:

This position is full-time hourly position. 8am-5pm, Monday through Friday with some flexibility needed for special projects/deadlines. Travel is required to meetings, events and to support other clinic locations within the community and across the region. Means of travel and travel expenses will be reimbursed according to ODHC’s travel policy.   Physical ability to sit for extended periods of time.  Position requires repetitive use of fingers, hands, wrist in job related duties, i.e. telephone, computer.  Complete range of motion, including fine motor skills and tactile sense of both hands.  Able to lift 25 pounds. This document is intended to describe the general nature and level of work performed.  It is not intended to serve as an exhaustive list of all duties, skills and responsibilities required of personnel so classified.