C-Suite Executive Assistant

3 weeks ago

Austin, United States Architectural Surfaces Group Full time
Job DescriptionJob Description

POSITION SUMMARY

The purpose of this position is to provide high-level administrative support to the Executive Leadership Team, ensuring the efficient operation of the executive office. The C-Suite Executive Assistant will play a critical role in maintaining the workflow, managing schedules, and coordinating essential tasks to support leadershi

Essential Functions:

  • Recruitment and Training: May recruit, interview, hire, and train junior administrative staff within the department.
  • Executive Support: Provides high-level administrative assistance to the Executive Director and other assigned leadership staff, ensuring that all needs are met promptly and efficiently.
  • Document Preparation: Performs clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents for senior staff.
  • Travel Coordination: Arranges comprehensive travel and accommodation plans for executives.
  • Meeting Coordination: Schedules and attends meetings on behalf of executives, taking detailed notes and recording minutes for future reference.
  • Communication Management: Receives incoming communications or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes content to appropriate personnel.
  • Office Management: Performs office tasks such as maintaining records, ordering supplies, and performing basic bookkeeping.
  • Additional Duties: Performs additional duties as assigned by executives, ensuring the smooth operation of the executive office.
  • Other Responsibilities: Executes any other tasks as assigned.

Position Qualifications

Knowledge, Skills, and Abilities:

  • Excellent verbal and written communication skills.
  • Exceptional organizational skills and attention to detail.
  • Strong time management skills with a proven ability to meet deadlines.
  • Ability to function effectively in a high-paced and sometimes stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Extremely proficient with Microsoft Office Suite or similar software, with the ability to quickly learn new or updated software.

Education and Experience:

  • High school diploma required, bachelor’s degree in business administration or a related field preferred.
  • At least three years of related experience required.

Work Environment/Physical Demands:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

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