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Senior Executive Assistant

2 months ago

Austin, Texas, United States Career Group Full time

A prominent organization is in search of a highly qualified and seasoned Office Operations Manager/Executive Assistant for a contract-to-hire position. This role is essential in providing support to senior management, overseeing office functions, and handling a variety of administrative responsibilities.

Key Responsibilities:

  • Deliver executive-level assistance to senior management
  • Coordinate and manage calendars, schedules, and meetings for executives
  • Supervise daily office operations, including welcoming visitors, ensuring office supplies are available, and managing vendor relationships
  • Organize and plan both internal and external events
  • Handle financial tasks such as processing checks, reviewing invoices, and managing expense reports
  • Assist with IT support tasks and oversee inventory management
  • Facilitate the acquisition of signatures on legal documents and manage special projects as required

Qualifications:

  • Availability to start promptly
  • Over 5 years of experience as an office manager or executive assistant to senior executives.
  • Proven ability to efficiently manage multiple high-priority tasks.
  • Familiarity with G-Suite applications; experience with Salesforce and Classy is advantageous.
  • Exceptional verbal and written communication skills.
  • Ability to work effectively in a hybrid environment with both on-site and remote team members.
  • Strong discretion and judgment in handling confidential information.
  • Notary public certification is a beneficial asset.

We encourage candidates to maintain an updated professional profile and to gather references early in the process. Having references is often preferred by employers.

Resumes are welcomed for immediate consideration.